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CV HR & Admin Coordinator, Executive Secretary working in Al Khobar Saudi Arabia

 
HR & Admin Coordinator, Executive Secretary working in Al Khobar Saudi Arabia

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CV/Resume ID no.: 102715

Location (Residence): Al Khobar, Saudi Arabia
Citizenship: Philippines
 
Languages:
  Native: English Philippines
  Other: English
 
Education & Experience: Work Authorization & Relocation:
Education:
  Bachelors in Mass Communication

Years of Experience: 2 years
Authorized to work in:
   Saudi Arabia
Present Location:
   Kingdom of Saudi Ara, Al Khobar
Relocation:
   Saudi Arabia
 
Expertise
Category Subcategory Ability Experience
Human Resources Human Resources Trainee 8 years
Administration Secretary Trainee 8 years
Administration General Assistant Trainee 8 years
 
CV/Resume Details
 
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

To join a career-promising organization that offers a responsible and challenging job and a congenial working environment along with ample opportunity to work with highly educated professionals to ensure rapid professional growth and create mutual benefits.

2. Work Experience - CV/Resume Part 2 [Mandatory]

Jan. 2008 – Present
M.S. AL-SUWAIDI TRADING & DEVELOPMENT CO., LTD.
Suite 201 – 203 Rabiah & Nassar Bldg.,
Dhahran St., Al-Khobar, K.S.A.
Tel. No.: +966 (3) 8999000

Position : HR & ADMIN COORDINATOR
 Process recruitment of required position of the company
 Conduct and prepare training programs for employees
 Oversees the implementation of company’s policies
 Administers salary administration program
 Formulates, recommends, evaluate policies/activities geared towards employee welfare, motivation and work
 Advice and counsel employees on existing personnel policies and procedures
 Administers performance appraisal programs for the entire organization and keeps an organized and functional file of these appraisals
 Sees to it that labor laws are observed
 Maintains a complete record system of all human resources of the entire organization, benefits plans participation such as insurance and personnel transactions such as hires, promotions, transfers, performance reviews, and terminations
 Responds to inquiries regarding policies, procedures, and programs
 Promotes the change of HR Section role from being transaction processors and policy gatekeepers to that of becoming partners with the business lines and employees in achieving HR & Admin and vision/mission
 Assists all department/ division head in solving their employee’s daily problems in every aspect
 Master the ERP modules for data, analysis, and reporting.
 Make presentation and letters directed by the immediate Manager
 Compose and type correspondence
 Performs administrative analysis and calculations
 Systematically files documents
 Process workflow through the use of computer and ensure data storage, filing, back-ups and retrieval

Sept. 2001- Dec. 2007
MALAYAN INSURANCE COMPANY, INC.
“The No. 1 Non – Life Insurance in the Philippines”
Yuchengco Building, 484 Quintin Paredes St.,
Binondo, Manila
Tel. (632) 242-8888

Jan. 2003 – Jan. 2008 DEPARTMENT SECRETARY RETAIL LINES DEPARTMENT
 Prepare/arrange PowerPoint Presentation for Meetings
 Organize Schedule/Meetings for the VP Head
 Prepares monthly statistics for Personal Accident, Motorcar Underwriting, Fire Retail Lines and for Retail Lines Department
 Monitor 12-Month-Rolling for Motorcar Department
 Request and prepare cheques for payment
 Prepare action plans for VP Head
 Supplies Administrative support service to the department
 Helps analyze fairly complex information or data
 Oversee administrative procedures and company rules and regulations
 Responsible for filing, answering phones, ordering supplies, mailing correspondence, inventory and etc..
 Examine work flow and service process as necessary to improve efficiency
 Perform typing and other clerical duties for the Department Head

Oct. 2002 – Dec. 2002
DEPARTMENT SECRETARY MOTORCAR UNDERWRITING DEPARTMENT
 Supplies Administrative support service to the department
 Helps analyze fairly complex information or data
 Oversee administrative procedures and company rules and regulations
 Responsible for filing, answering phones, ordering supplies, mailing correspondence, inventory and etc..

 Examine work flow and service process as necessary to improve efficiency
 Perform typing and other clerical duties for the Department Head

Sept. 2001- Sept. 2002 MARINE UNDERWRITING LINE SHEET CLERK
 Prepares Branches/Gen. Agents Log Sheet and Deviation
 Caters for Branches/Gen. Agents inquiries.
 Follow-up Renewal for Marine and Aviation
 Governing the filing for Branches/Gen. Agents
 Post-Underwrite for all issuing Intermediaries

Jul. 1997 – Aug. 2001 FREIGHT CONNECTION PHILS., INC.
“We deliver, Whenever, Wherever:
5th Floor ECJ Condominium Arzobispo Corner Real Sts.
Intramuros, Manila
Tel.(632) 5276780/81/83/85

2000 – 2001 BROKERAGE COORDINATOR
 Entertains clients inquiries and follow-ups regarding status of shipments.
 Facilitates Import/Export Brokerage Processing to Bureau of Customs.
 Govern and systematically log status report for Import/Export.
 Handles monetary transaction for Brokerage Department.
 Prepare day to day status of the Import/Export shipments
 Prepare statistic reports and operation analysis for Brokerage Department

1998 – 2000 SECRETARY/ADMINISTRATIVE OFFICER
 Supplies Administrative support service to the department
 Helps analyze fairly complex information or data
 Oversee administrative procedures and company rules and regulations
 Responsible for filing, answering phones, ordering supplies, mailing correspondence, inventory and etc..
 Examine work flow and service process as necessary to improve efficiency
 Responsible for receiving incoming calls and e-mails
 Provides information and assistance to clients and customers
 Perform typing and other clerical duties

1997 – 1998 CUSTOMER SERVICE
 Follow up and receive tentative/final pro-forma from shipper
 Submit tentative and final pro-forma to shipping lines cc: final pro-forma to documentation dept.
 Provide customers with shipping information
 Entertain rate inquiries
 Prepares booking summary for the week and secure confirmation of booking from shippers
 Coordinate with operations department regarding booking instructions
 Provide customers with status of cargoes
 Perform Tele-marketing functions for management
 Logs booking made by Sales dept. for easy reference
 Prepare shipping schedules for services being offered
 Communicate with agents abroad regarding problems arising from inbound shipments
 Book cargoes with shipping lines or master loaders, requests authority to withdraw containers for FCL cargoes, coordinate with shippers all necessary information such as sailing dates, last closing time and place of delivery

1996, July - October
INFOCOM TELECOMMUNICATION
Centerpoint Building
Ortigas, Pasig City

TELECOMMUNICATOR
 Message Handler / Data Encoder

1996, April-September
MOTORMALL CORPORATION
135 West Ave., Q.C.

SALES EXECUTIVE
 Telemarketing
 Sales Call


1996, January-April DZFM SPORTS RADIO
PIA Bldg., Visayas Ave., Q.C.

PRODUCTION STAFF
 Data Encoder/Researcher/Edit


3. Education & Training - CV/Resume Part 3 [Mandatory]

1992 – 1997
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Sta. Mesa, Manila
Bachelor of Broadcast Communication Major in Broadcasting

TRAININGS & SEMINAR ATTENDED
 Microsoft Access Training 2003
June 22 – 24, 2008
M.S. Al Suwaidi Holdings Company, Ras Tanurah, Kingdom of Saudi Arabia

 Secretarial Management and Business Writing
June 2, 2008
M.S. Al Suwaidi Training & Development, Al Khobar, Kingdom of Saudi Arabia

 Microsoft Office Outlook 2003
April 28, 2008
Al Suwaidi Holdings Company, Ras Tanurah, Kingdom of Saudi Arabia

 Total Quality Management Awareness
April 23, 2008
STD – Head Office, Al Khobar, Kingdom of Saudi Arabia

 Microsoft Excel Advance
March 9, 2008
Al Suwaidi Holdings Company, Ras Tanurah, Kingdom of Saudi Arabia

 Training on Java Script Fundamentals
February 24-25, 2003
Informatics Computer Institute, Robinson’s Place, Malate, Manila

 National Training on Website Development and Administration
November 18-24, 2002
National Computer Center, University of the Philippines, Diliman, Quezon City

 Basic Non-Life Seminar
January 21-30 2002
10th Floor Y Tower Building, 500 Quintin Paredes St., Binondo, Manila

 Microsoft PowerPoint
March 26-28, 2001
PUP ICT Center Computer Laboratory 1, Sta. Mesa, Manila

 Computer Basics with Microsoft Word 2000
April 3-5, 2001
PUP ICT Center Computer Laboratory 1, Sta. Mesa, Manila

 Microsoft Excel
April 16-18, 2001
PUP ICT Center Computer Laboratory 1, Sta. Mesa, Manila

 Basic Internet
April 20,2001
PUP ICT Center Computer Laboratory 1, Sta. Mesa, Manila


4. Computer Skills - CV/Resume Part 4 [Mandatory]
Very much excellent with Microsoft Office (Word, Excel, Powerpoint)
5. Other Skills - CV/Resume Part 5 [Optional]
 All men are born to know. I love to learn and I enjoy exploring.
 Work well with others and I make a good team leader.
 Good Communication skills.
 Team player with a positive attitude.
 Result-oriented.
 Effective problem solving.
 Highly Motivated.
 Able to work under pressure.
 Creative, Sociable, Honest.
 Can evolve with change, human, economic conditions, and work environments.
 Can successfully promote ideas, designs, and creative.
6. Additional Information - CV/Resume Part 6 [Optional]
Currently I am working in Al Khobar and my contract will end on January 2010.


 

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HR & Admin Coordinator, Executive Secretary working in Al Khobar Saudi Arabia
CV/Resume ID no.: 102715

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