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CV Administration Coordinator, Supra Industrial Co., Jumbo Electronics Dubai UAE Hitec Offices LLC

Administration Coordinator, Supra Industrial Co., Jumbo Electronics Dubai UAE Hitec Offices LLC

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CV/Resume ID no.: 103491

Location (Residence): trichy, India
Citizenship: India
  Native: Urdu
  Other: Punjabi
Education & Experience: Work Authorization & Relocation:
  Masters in Commerce, Administration

Years of Experience: 8 years
Authorized to work in:
   UK (in particular), Australia, Canada, Oman, Singapore
Present Location:
   India, Tamilnadu
   Australia, Canada, Oman, Singapore
Category Subcategory Ability Experience
Administration Administration Trainee 18 years
CV/Resume Details
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

Good Day Madam / Sir,

The enclosed resume demonstrates my extensive, long range commitment to work, all facets related to the Administration. It is understood that you are looking for the best possible people to staff your company substantial experience and the high degree of personal meeting would be worth while. I am looking forward to hearing from you soon to explore any mutually beneficial opportunities.

2. Work Experience - CV/Resume Part 2 [Mandatory]


Company Name - Supra Industrial Co., Ltd., (Jumbo Electronics) Dubai, UAE
Company Profile - ISO-9001 Certified
Duration - June 2007 – May 2009
Designation - Administrative Staff

Job profile
• Product delivery process co-ordination which involves the request for delivery mode from multiple vendors, briefing about the product, company and other safety hazards to the delivery person(s).
• Responsible for tracking orders with the suppliers and effectively communicating with the customers by providing them with dispatch details, shipment details and delivery dates.
• Preparation of Performa Invoices / Factory orders / Dispatch plan.
• Preparation of L/C documentation as required by Finance.
• Preparation of CSRs and maintenance of records.
• Processing of warranty claim and follow up for necessary actions.
• Handling of customer complaints.
• Maintenance of ISO records.
• Maintenance of sales statistics (For Quarterly/Mid Year/Annually) with customized reports for senior management.
• Liaison with R&D department regarding product codes updates.
• Liaison with customers on dispatches and border clearance procedures.
• Documentation processing for export and delivery orders.
• SASO/KSO/SON processing shipment advices, etc.
• Follow-up with stores / production for delivery.
• Processing of transport / freight forwarder bills.
• Coordination with HRM division regarding recruitment of staff and workers and coordination with candidates directly for their timely joining.
• Staff welfare and safety in coordination with Safety Division
• Responsible for handling accommodation and transportation for the company staff.

Company Name - Hitec Offices LLC, Dubai (Al Reyami Group of companies)
Company Profile - ISO-9001 Certified
Duration - May 2003 – March 2007
Designation - Administrative coordinator

Job Profile
• Preparation of quotation for customers.
• Order processing for approved quotations involving correspondence, verification.
• Coordination with departments for an order.
• Consolidates and verifies requisitions. Maintains inventory and purchasing records. Assists in obtaining quotations and best prices and quality, and in sourcing / evaluating suppliers.
• Process local purchase orders (LPO) / ledger forms and obtains approvals. Verification of received supplies against LPO and their distribution.
• Coordination of purchase and procurement requisition (LPO & TPO) for management approval.
• Preparation of weekly confidential sales reports for presentation to management
• Preparation of reports about individual sales performance.
• Purchase stationery items and distribute to all departments.
• Responsible for maintaining incoming and outgoing stock and preparing stock reports.
• Co-ordinate and co-operate with all the executives in sales and collection departments.
• Follow up on receivables.
• Responsible for preparing quotations and invoices and enforce sales follow up.
• Other administrative duties as and when assigned by the management.
• Handling business correspondence on behalf of the organization.
• Prepare agendas / programs for meetings.
• Organize business itineraries / travel arrangements.
• Coordination for purchasing office supplies.
• Maintain record of existing & new customers for follow up and business promotions.
• Coordination of monthly payroll functions for over 300+ employees.
• Job role included maintenance of filing system as and when required as work progresses.
• Scheduled client appointments and maintained up-to-date confidential client files.

Company Name - Apollo Hospitals, Chennai, INDIA
Company Profile - ISO-9001 Certified
Designation - Administrative Assistant
Duration - Feb 2001 - Mar 2003
Job Profile
• Meting up Medicines to branch office.
• Dealing with multiple suppliers for quotes and finalizing it.
• Preparing payment report and processing the suppliers invoice clearances
• Made Local purchase order and Stock Verification.
• Maintained staff attendance.
• Preparation Sales report Day, weekly and monthly wise and Payroll processing.
• Staff monitoring and organizing weekly meetings.
• All kind of voucher verification including cash.
• Regular follow-up of customer outstanding balances and clear all old outstanding balances on urgent basis.
• Submit weekly report to the GM on progress of collection.
• File correspondence and other records.

3. Education & Training - CV/Resume Part 3 [Mandatory]


• M.Com - Annamalai University, Chidambaram, INDIA (1998-2000)
• B.Com - Annamalai University, Chidambaram, INDIA (1994-1997)
• PGDCA - Shankar’s Academy, Chennai – INDIA (1997-1998)

4. Computer Skills - CV/Resume Part 4 [Mandatory]
• Office Packages - MS Office 2007 (Word, Excel, PowerPoint, Access)
• Accounts Package - Tally 9, Peachtree & Ex-next generation
• Software Package - ERP (GP)

5. Other Skills - CV/Resume Part 5 [Optional]
• Administration / Management / Team Coordination.
• Quick grasping and profound analytical capabilities.
• Highly trustworthy, detail oriented and resourceful in completion of duties.
• Ability to work under pressure and maintaining a high level of confidentiality all times.
• Excellent spoken & written communication skills in English.
• Typing speed 70wpm
6. Additional Information - CV/Resume Part 6 [Optional]
With a total experience of 8 years in “Administration”, I’m a focused thinker with a clear understanding of the business needs, having radical & lateral problem-solving. Having worked with many international clients, I have gained the ability to attain exceptional business targets along with problem solving skills to produce precise results. Working as a team lead I have learnt the art mobilizing and motivating for a successful execution of a task.


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Administration Coordinator, Supra Industrial Co., Jumbo Electronics Dubai UAE Hitec Offices LLC
CV/Resume ID no.: 103491

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