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CV Administration Assistant / Secretary Corporate Chief Engineer & Engineering Dept Abu Dhabi UAE

Administration Assistant / Secretary Corporate Chief Engineer & Engineering Dept Abu Dhabi UAE

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CV/Resume ID no.: 105885

Location (Residence): Abu Dhabi, United Arab Emirates
Citizenship: Philippines
  Native: English Philippines
  Other: English United States
Education & Experience: Work Authorization & Relocation:
  Bachelors in Bachelor of Science in Customs Adminstration

Years of Experience: 8 years
Authorized to work in:
Present Location:
   UAE, Abu Dhabi
   Anywhere (International)
Category Subcategory Ability Experience
Administration Secretary Experienced 16 years
Other Customer Service Experienced 10 years
CV/Resume Details
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

To whom it may concern,

Please find the attached CV as I am applying for any suitable vacant position in your reputable company.

Any positive feedback upon my application, kindly contact me into the aforementioned email address and contact number.

Your kind consideration upon my application is highly appreciated.

2. Work Experience - CV/Resume Part 2 [Mandatory]

Secretary Al Noor Hospital
March 2008 up to Present P O Box 48481 Airport Road, Abu Dhabi UAE
Corporate Chief Engineer & Engineering Dept.

 Provides a wide variety of executive secretarial duties as required by daily operations in a timely manner.
 Prepares report collected from Health and Safety officer, General Maintenance Supervisor and Bio Medial Engineer.
 Prepares all files, testing and commissioning sheets, Policy and Procedures and any documents and requirements needed by any Accreditation Agencies, JCIA, HAAD, ISO and etc.
 Compilers and maintain control records and related files to release blue prints. Drawings. And engineering documents, such as blue prints, drawings, change orders and specifications to verify completeness and accuracy of data.
 Confers with documents originators personnel to resolve discrepancies and complies required changes with documents.
 Posts changes to computerized or manual control records, releases documents, and notifies affected departments. Maintains related files. May prepare requests for reproduction of documents. May operate reproduction equipment. May prepare reports and memorandum
 Receive and screen communications to the Corporate Chief Engineer and Manager including telephone calls and emails messages, and provides assistance using independent judgment to determine that requiring priority attention; prioritize, channel and facilitate communication from department heads, department coordinates.
 Independently respond to letter and general correspondence of a routine nature.
 Prepares Facility, Utility and Security inspection report.
 Prepares Utility Make travel arrangements for the Corporate Chief Engineer and Manager, maintains appointment schedules and calendars for the Corporate Chief Engineer and Manager arrange meetings and conferences.
 Take the minutes as directed by the Corporate Chief Engineer and Manager
 Prepares the schedules for Corporate Chief Engineer and Manager.
 Reports to Corporate Chief Engineer and Manager.
 Collects reports from Bio Medical Engineering Department, General Maintenace and Health and Safety Department.
 Follow up to assignments given by the Corporate Engineer and Manager; and provide status reports.
 Prepare and files correspondence, assist in preparation of other document
 Coordinates with other Departments in regards to follow up work / job requisition.
 Inquiries for the official correspondence / reports / work and job request send to other Designates Offices.
 Filling and Sorting of Incoming and Outgoing Memos and Letters.
 Receive customers and visitors with welcome courtesy.
 Fix appointments for the Corporate Chief Engineer and Head of Engineering sections; keep accurate record of the same ensure concerned people are informed in advance and necessary arrangements have been made.
 Assist the Department in typing and completing the reports and other official correspondence.
 Receive and dispatch incoming and outgoing mails in the Department.
 Liaise with other hospital departments are required.
 Keep the department records up to date.
 Keep track of documents in the department for easy traceability.
 Maintain professional confidentiality at all times.
 Maintain the work place clean and tidy.
 Ensure all arrangements for the scheduled meetings of Corporate Chief Engineer and Head of Engineering Department sections.

Executive Assistant Andres Adoracion Enterprise
November 2006-February 2008 2022 Jose Abad Santos Avenue, Tondo, Manila

 Represents the Company to the public, business and other agencies at the request of the Director.
 Coordinate office activities and schedules; develop and recommend office procedures and systems; ensure smooth office operations.
 Review and Summarize miscellaneous reports and documents; prepare background documents as necessary.
 Research and analyze routine administrative projects for the Manager; prepare first draft reports on routine administrative matters.
 Receive and distribute incoming mails; review and evaluate mail to identify those items requiring priority attention of the Director.
 Process payment of invoice.
 Provide follow up to assignments to given to management staff by the Manager; provide status reports to Manager.
 Prepare and files correspondence, assist in preparation of other document

Administrative Assistant Andres Adoracion Enterprise
October 2005- October 2007 2022 Jose Abad Santos Avenue,
Tondo Manila - PHILIPPINES

 Prepares and distributes all customer information materials, including forms, flyers, Billing stuffers, Company newsletter and other advertising materials.
 Provides backup support to customer service department as required, including answering Incoming calls, greeting visitors, accepting deliveries and routing staff messages.
 Extend services to employees, for issuance of identification cards, family registration cards, obtaining from different companies.
 Plans, Organize directs and participate for procurement of materials and supplies of inventory items.
 Prepare and files correspondence, assist in preparation of other documents.
 Provides support for board of directors, prepares of board packets prior to meetings, attends monthly board meeting, takes minutes of the meeting
 Maintain board records, coordinates board activities and travel.
 Establish general filing system for safe keeping of corporate records, contracts, Personal documents etc
 Maintain complete confidentiality of records.
 Use effective office procedure and recommends improvements.
 Operates PC and other office equipment.
 Responsible for upkeep and repair of business machines, PC and copier, including ordering supplies and calling for repair.
 Prepares and send out mailings to members.

Administrative Assistant Carnals Internet café and Billiards
August 2002 – September 2006 Blk 4 Lot 31 Fortune Drive corner
24th Street Fortune 5 Village
Valenzuela City - PHILIPPINES

 Monitor, Audit and File Monthly, Weekly and Daily Income, including the
 Expenses
 Makes the Annual Income Statements
 Maintains the Computers and other office equipment and Billiard tables in good condition.
 Inventory supplies.
 Monitors and Supervise and control the operations of the Establishment.
 Provide assistance to industry personnel requiring technical data, maintain brochures and marketing assists with and maintains property descriptions elevations, tax bills, copies etc.
 Assist in preparations of marketing reports for properties provides a variety of administrative functions copying, filling preparing expense reports, drawing collations, building specially compilations property information other job duties including assisting.

Administrative Assistant Philippine Maritimes Institute
February 2005-September 2005 Faculty and Employees Union
419 W. Burke Street Sta Cruz Manila

 Update membership list.
 Prepares all the necessary documents in claiming benefits from the Union.
 Consider working with other officers including notes to thanks.
 Makes the minutes of the meetings.
 Makes the annual report.
 Assist the sponsor in completing all chapters and reports, Monthly and Weekly Reports.
 Also make follow up inquiries for the official correspondence previously delivered to the Designates Offices.
 Extends services to the members for issuance of Identification of Cards.
 Filling and Sorting of Incoming and Outgoing Memos and Letters.

Administrative Assistant Royal Family Mall
Marketing and Leasing Department General Luis Street corner Paso
September 2002-September 2003 de Blas, Malinta Interchange
Valenzuela City - PHILIPPINES

 Organize directs and participates in a centralized leasing and audit for procurements of contracts and supplies of inventory items for the electric, water and maintenance utility and enterprise funds.
 Organize and directs the mall centralized warehouse operations.
 Purchases materials supplies and equipment for all other departments each meeting.
 After the calendar for the year has been set, remind members by mail or by telephone of up coming events.
 Send invitations, memos to prospective tenants.
 Collaborates with the sponsor in preparing the list of new members to send to Central Offices.
 Keep the membership list up to date.
 Makes follow up inquiries for the official correspondence previously delivered to the Designated Offices.
 To assist in ensuring tenants compliance with regards to operational terms of the lease agreements and contracts and with other agreements.
 Provide assistance to industry personnel requiring technical data.
 Generate the weekly letter for the purpose of reporting tenants.
 Provides routine and confidential Secretarial and Clerical Assistance to Management, Board of Directors and Department Staff. The Administrative Assistant serves as marketing and leasing and receptionist.
 Makes Company Identification Cards and Employees and Tenants

3. Education & Training - CV/Resume Part 3 [Mandatory]

November 2003 – July 2004 Live-in Caregivers
Vocational Course Our Lady of Fatima University
120 Mac Arthur Highway, Valenzuela City

June 1997-March 2001 B.S. Customs Administration
Bachelors Degree P.M.I. Colleges
419 W. Burke Street Sta Cruz Manila,

1993-1997 Children of Mary Immaculate College
Secondary Education 22 Maysan Road, Valenzuela City,

Primary Education Children of Mary Immaculate College
22 Maysan Road, Valenzuela City


September 2006 Call Center Training
Newfield’s International
President’s tower
Timog Avenue Quezon City

March 2004 Bethel Bible Institute for the Deaf
Malinta Valenzuela City

March 2004 School based Practicum
Rotation on Special Education
Gen. T. de Leon Elementary School
Gen. T. de Leon Valenzuela City

February 2004 Basic Life Support (Healthcare Provider)
The Philippine National Red Cross
TCJCIOLDS – Valenzuela City
Malinta Valenzuela City PHILIPPINES

February 2004 First Aid Training
The Philippine National Red Cross
TCJCIOLDS – Valenzuela City
Malinta Valenzuela City

December 2004 Internet and Emails
Informatics Computer Institute Philippines
S.M. Car park S.M. North Edsa, Q.C

October 2003 Ms Access Basic and Advance
Informatics Computer Institute
S.M. Car park S.M. North Edsa,
Quezon City

September 2003 Creating Effective Presentation with PowerPoint
Informatics Computer Institute Philippines
S.M. Car park S.M. North Edsa,

September 2003 Microsoft Word and Excel Informatics Computer Institute Philippines
S.M. Car park S.M. North Edsa,
Quezon City

March 2001 Prohibited Importation P.M.I. Colleges
AVR, P.M.I. Main Bldg.
P.M.I. Colleges Sta Cruz Manila PHILIPPINES

February 2001 WTO Valuation
P.M.I. Colleges
AVR, P.M.I. Main Bldg.
P.M.I. Colleges Sta Cruz Manila PHILIPPINES

October 1999 – December 1999 Sealine Philippines
Traders Royal Bank Building,
Intramuros Manila

4. Computer Skills - CV/Resume Part 4 [Mandatory]
Excellent in Microsoft office, such as MS word, Excel, Access, Powerpoint and Visio etc.
5. Other Skills - CV/Resume Part 5 [Optional]
Knowledge in Driving - Local LIcense
Multi tasking Secretary / PA
6. Additional Information - CV/Resume Part 6 [Optional]
Religion: Christian - Roman Catholic


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Administration Assistant / Secretary Corporate Chief Engineer & Engineering Dept Abu Dhabi UAE
CV/Resume ID no.: 105885

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