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CV Experienced Secretary/Document Controller Al-Kharafi Construction Co. WLL Safat Kuwait

Experienced Secretary/Document Controller Al-Kharafi Construction Co. WLL Safat Kuwait

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CV/Resume ID no.: 107742

Location (Residence): SAFAT, Kuwait
Citizenship: India
  Native: Tamil
  Other: Hindi, English, Arabic Kuwait
Education & Experience: Work Authorization & Relocation:
  Bachelors in English Literature

Years of Experience: 7 years
Authorized to work in:
   India, Kuwait
Present Location:
   Kuwait, Safat
   Anywhere (International)
Category Subcategory Ability Experience
Administration Document Control Trainee 12 years
Administration Secretary Trainee 7 years
Administration Secretary Experienced 5 years
CV/Resume Details
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

Professional Secretary & Documents Controller having 15 years international experience presently looking for job opportunity in Offshore industries.
Hard worker, can meet deadlines, able to work independently with minimum instruction.

2. Work Experience - CV/Resume Part 2 [Mandatory]

From Sep. 2006 – till now
Position: Executive Secretary & Document Controller
Company: Al-Kharafi Construction Co. WLL
Location : Kuwait
Reporting to the Tender Department Manager and responsible for:
• Opening, sorting and categorizing all incoming information to the department and getting it to the appropriate people in a timely fashion.
• Processing all outgoing communication in the form of emails, letters, faxes or other required forms of communication.
• Scheduling appointments and arranging meetings.
• Duplicating, filing, recording and logging of data shared between departments.
• Answering phones, providing information and processing messages for the department manager.
• Requesting concerned clients for required information and raising inquiries to the concerned suppliers and subcontractors for pricing.
• Handling all business correspondence independently and ordering supplies.
• Controlling all supporting documents and submittal documents, arranging stamping.
• Making Dept. Budget, Spread Sheets and Word Processing
• Department Representative and responsible for all ISO documents.

From June, 1999 – till Sep. 2006
Position: Executive Secretary
Company: M.A. Al-Kharafi & Sons WLL Location: - Kuwait
I was reporting to the Financial & Administrative Manager
• Handling all business correspondence independently and maintaining records.
• Keeping track of suppliers and subcontractors invoices/bills and forwarding to the concerned dept. for payment.
• Perform clerical duties related to department activities such as typing purchase Orders, Bank guarantee applications. Receiving, collecting, stamping, registering, copying, distributing and filing plenty of mails from within and outside organization.
• Responsible for full travel arrangements for the department manager’s business trips. Informing and follow upping the public relation personnel for telephone, mobile, electricity, water and site license activities.
• Follow up for monthly sub-contractors payment and monthly project reports and preparing memo to the executive managers when they are not received in time. Keeping register for all contract agreements and amendments. Arranging memos for different managers regarding monthly telephone and mobile invoices and follow up.

From June, 1994 – June, 1999
Position: Secretary
Company: M.A. Al-Kharafi & Sons WLL Location: Kuwait
Secretary to the Accounts Manager and two Financial Controllers - Carried out all secretarial works of the Financial & Administration Department including handling mails, preparing self correspondence, Assisting in preparing various reports, Making Travel arrangements, Filing etc.

3. Education & Training - CV/Resume Part 3 [Mandatory]

Educations/ Qualifications

• Passed B.A. Degree
(Annamalai University)

• Passed B.Sc Degree Equivalent
(State Board of Technical Education and Training)

Professional Qualifications

• Passed PG Diploma in Computer Applications
(State Board of Technical Education and Training)

• Passed Oracle Certified Associates

• Passed Diploma in Secretarial Duties
(College of Professional Management)

• Passed Diploma in Business Administration
(College of Health Care Administration)

• Passed Diploma in English Typewriting
(Commercial Training – Government of Maharashtra)

• Passed Diploma in Quantity Surveying
(High Studies Institute – Kuwait)

• Completed AutoCAD Training Course – Kuwait

4. Computer Skills - CV/Resume Part 4 [Mandatory]
-Excellent in Microsoft Office (Microsoft Excel, Microsoft Word, Powerpoint)
-Oracle Developer
5. Other Skills - CV/Resume Part 5 [Optional]
-Can work under pressure
-Can meet deadlines
-Accurate typing with high speed.
6. Additional Information - CV/Resume Part 6 [Optional]
Professional Development
• Completed Arabic Language Course – Kuwait
• Attended different seminars on MLM - Kuwait
• Attended different seminars on Mutual Fund Investment - Kuwait


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Experienced Secretary/Document Controller Al-Kharafi Construction Co. WLL Safat Kuwait
CV/Resume ID no.: 107742

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