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CV Document Controller experience in Construction and Oil and Gas industry Teknica UK Sirte Oil Company

Document Controller experience in Construction and Oil and Gas industry Teknica UK Sirte Oil Company

Resume built for oil and gas job opportunities by a jobseeker with experience in Document Controller experience in Construction and Oil and Gas industry Teknica UK Sirte Oil Company - would you like to offer this candidate a job/contract employment?

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CV/Resume ID no.: 109398

Location (Residence): Sta. Rosa, Philippines
Citizenship: Philippines
  Native: English Philippines
  Other: Arabic Libya
Education & Experience: Work Authorization & Relocation:
  Bachelors in Business Administration

Years of Experience: 7 years
Authorized to work in:
   Kuwait, Libyan Arab Jama., Malaysia, Oman, Philippines, Qatar, Saudi Arabia, Singapore, Thailand, United Arab Emirates, Yemen
Present Location:
   Libya, Marsa El Brega
   Anywhere (International)
Category Subcategory Ability Experience
Administration Document Control Basic 13 years
CV/Resume Details
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]


I would like to apply for the position of Document Controller, attached please find my CV. I am confident that my skills and past working experiences shall have a significant contribution to your Company.

I am looking forward of hearing from you soon.

2. Work Experience - CV/Resume Part 2 [Mandatory]


 Experience in Construction and Oil and Gas industry as a Document Controller.

 Develops, implements, maintenance of technical documents / drawings log register database for the project.

 Provides and control documentation in accordance with the existing company standards and procedures.

 Taking part in the development of project standards and procedures and training, supervises document controllers.

 Coordinates the system of documentation between Companies, Vendors/Suppliers and Contractors in accordance with the standards and procedures.

 Reporting progress in the completion of deliverables and issuing overdue reports.

 Good knowledge of reading and understanding of engineering and vendor documents and drawings.

 Focal point of Projects Documentation.


1) Company : Teknica UK Ltd.
Client : Sirte Oil Company, Marsa El Brega, Libya
Project Title : Sweet Condensate Stabilizer Unit
Location : GLRU Gas Plant, Marsa El Brega, Libya
Position : Senior Document Controller - (Client Side)
Inclusive Date : March 28, 2009 to present

Teknica represents the integration of technical and practical expertise in consultancy, engineering and project management services to the oil, gas and petrochemical industries.

Teknica has represented the North African oil and gas industry for many years. It has the experience and ability to undertake full project management of onshore and offshore assignments using the most up-to-date project management and engineering control systems.


 Developed and implemented a Document Control system for the project;
 Developed a database register for all Controlled Documents and Drawings from Design, Engineering, Construction to Pre-Commissioning and Commissioning;
 Receiving, maintenance of all incoming and outgoing documents / drawings from Contractor, Vendor Documents as well as internal documents from Inter-Departments of SOC;
 Created and Maintained Incoming and Outgoing Log Register;
 Preparation of general correspondence, Typing transmittals and letters for submission to Contractor and Inter-Departments of SOC;
 Scanning and filing of all incoming and outgoing documents / drawings from Contractor, Vendors and Inter-Departments of SOC;
 Reporting progress in the completion of deliverables and issuing overdue reports.
 Checking of engineering and vendor documents to make sure they are in accordance with the project contract and specifications.
 Overall control of project documents.
 Training and supervises junior document controllers in the Projects Division of Sirte Oil Company.

2) Company : SGS Testing and Control Services
Client : Shell, JK – JGC (Japan Gas Corporation & KBR (Kellog
Brown and Root)-(Joint Venture)
Project Title : Pearl GTL (Gas To Liquid) Project
Location : Ras Laffan, State of Qatar
Position : QC Record Inspection Coordinator /Sr. Document
Controller (QC Department) EPCM – (Client Side)
Inclusive Date : April 20, 2008 to March 25, 2009

JGC/KBR Joint Venture Selected By Shell to Program Manage
Largest Gas To Liquids (GTL) Project in History
Shell awards JGC/KBR team project management contract for
Pearl GTL complex in Ras Laffan, Qatar Yokohama, Japan and Houston, Texas - JGC Corporation (through JGC Middle East FZE, a JGC subsidiary in UAE) and KBR, the engineering, construction and services subsidiary of Halliburton, announced today that Qatar Shell GTL Limited, a Royal Dutch Shell plc subsidiary, has executed a letter of intent to award a project management contract for the Pearl Gas to Liquids (GTL) project in Ras Laffan, Qatar, to a joint venture between JGC and KBR.

 Update, coordinate and monitor log register daily such as (Daily Welding Monitoring Log, Welder Defect log, Request for Inspections (RFI’s) (Mechanical, Weld, Bend, Paint, Refractory, Structural and Radiographic, Material Test Certificates, NCR’s, CAR’s and other related QC documents).
 Thorough understanding of QC Documentation System
 Updating of Radiographic Test Results
 Log register and filing of all incoming and outgoing documents / drawings from Sub-contractors, Clients and Suppliers.
 Participate in audit.
 Prepares, Update and coordinate Weekly Report for all RFI’s (Request for Inspection) issued.
 Provide progress reports and expedite progress where necessary
 Copying, scanning and distributing of incoming and outgoing documents.
 Coordinate to each discipline at QC Section with regards to the summary of RFI’s prior to submission to QC Manager for review.
 Implement document numbering system and filing system for all QC Records / Inspections / Certificates and other necessary documents.
 Participate in HSE Safety guidelines and procedures and had received a Safety award for the month of October 2008.

3) Company : Hyundai Heavy Industries Co. Ltd.
Address : Kuwait Oil Company, KOC-CEF (Ahmadi) Project; P.O.
Box 5068 Safat 13051, Kuwait City
Project Title : Crude Export Facilities at South Tank Farm (STF), North
Tank Farm (NTF), NPP & MS, MAA (Offshore and Onshore)
Position : Lead Document Controller – Project Control (DCC
Dept.) – Contractor Side
Inclusive Date : March 7, 2007 to March 7, 2008

Hyundai Heavy Industries areas business includes shipbuilding, offshore and engineering, engine and machinery, industrial plant, industrial and power systems and construction equipment.

 Leads Document Controllers consists of 4 staffs (different nationalities) and other secretaries for each department with regards to Document Control procedures and proper distribution and filing.
 Registering of internal and external documents via Project Space (Internet-based Document Management System)- EDMS.
 Maintain document control registers / documents for incoming and outgoing project documents.
 Ensure that the latest revision and approval status of drawings is kept updated continuously.
 Maintain stick files in an orderly manner.
 Production of status reports for weekly / monthly meetings
 Ensure all hard and electronic copy distribution of controlled documents to focal point.
 Maintain documents for transmittal process for project documents.
 Expedite and maintain acknowledgements to transmittals and letters.
 Expedite responses to transmittals sent for review/comment.
 Respond to queries regarding revision status of issued drawings / documents from engineering / drafting personnel.
 Follow procedures and update document control procedures when necessary
 Manage the electronic and hard copy filing of project related technical documentation.
 Scanning, creation of CD’s and files manipulation.
 Assure document quality to include completeness, accuracy and compliance with established procedures and updates.
 Filing and archiving of documentation to facilitate easy retrieval at a later date.
 Auditing
 Sending of Drawing Transmittals and Submittals.
 Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.
 Manage the document/drawing review process, Internal and External.
 Archiving data for historical purposes. Printing and scanning of document and drawings (A0 size, A1 size, A3 size) photocopying for preparation for submission to client.
 Updating of Incoming and Outgoing log register via the Project Space and Project online e.g. Incoming transmittals, Incoming letters (Client and Sub-con, Site Memo, Field Change Notice, Site Instruction, Outgoing transmittals, Outgoing letters (Client and Sub-con) (Internet based program) – EDMS.
 Preparation of design drawings, vendor data, letters, transmittals for submission to client.
 Preparation of Final Documentation / Drawings for submission to client prior to their approval.
 Responsible for personal safety and safe working practices in our Document Control Center.
 Thorough understanding of Documentation System

4) Company : Asian Weighing System Co.
Address : # 13 MNDR West Service Road, Potrero Malabon
Metro Manila, Philippines
Position : Lead Document Controller
Inclusive Date : July 4, 2006 to February 28, 2007

Asian Weighing System Co. is a manufacturing company which manufactures and export different kinds of weighing scales with regards to weight capacities.


 Established and maintain document control procedures as per ISO Standards at Warehouse, Purchasing and Releasing Departments.

 to approve documents for adequacy prior to issue

 To review and update as necessary and re-approve documents

 To ensure changes and the current revision status of documents are identified

 To ensure the relevant versions of applicable documents are available at point of use

 To ensure that documents remain legible and readily identifiable

 To ensure that document of external origin are identified and their distribution controlled

 To prevent the unintended use of obsolete documents and to apply suitable identification to them if they are retained for any purpose.
 Supervision of 3 clerks for Warehouse, Purchasing and Releasing Departments.
 Made forms e.g. Material Request, Material Issuance, Material Receipt and Inspection Report, Material Log Register, Inventory / Stock ledger, Material Write-off.

 Made a Quality Manual for Asian Weighing System Co. as per ISO 9001:2000 procedures.

 Made a format of Document transmittal, fax transmittal and Memorandum.

 Filing of all controlled documents and established a Document Control Room.

 INCITE Project Collaboration usage for e-mailing.

 Having an electronic log for all controlled documents and incoming and outgoing documents.

 Checking and filing of Daily Reports and Weekly Reports.

5) Company : M.R. Al Khathlan For Contracting (MRK)
Address : P.O. Box 3893, Dammam 31481, Saudi Arabia
Client : Gulf Farabi Petrochemical Company Ltd., Jubail
Industrial City – Kingdom of Saudi Arabia
Project Title : Off Plot Facilities for n-Paraffin and LAB
Position : Lead Document Controller &
Project Secretary – (Contractor side)
Inclusive Date : April 26, 2004 to June 16, 2006


Task – 1, Royal Commission (Potable Water Supply and Waste Water Return Facilities.
Task – 2, Petrokemya (Hydrogen Supply Facilities)
Task – 3, National Industrial Gases Co. – GAS (Nitrogen Supply Facilities)
Task – 4, Saudi Aramco (Fuel Gas Supply Facilities)
Task – 5, Saudi Aramco Shell Refinery Co. - SASREF (Feed Stock Kerosene Supply and return facilities)
Task – 6, King Fahad Industrial Port - KFIP (Product Export Pipelines, Port Storage and Ship loading facilities)
Task – 7, Sabic Terminal Services – SABTANK (Benzene Import Facilities)
Task - 8, Saudi Chevron – Benzene Supply Facilities from Saudi Chevron to Port tank Farm.

Job Description:

M.R. Al-Khathlan is an ISO-9001:2000, OHSAS 18001:1999 certified EPC construction company in the fields of civil, electrical, mechanical, pipeline, industrial and petrochemical construction and provides services to Saudi Aramco, Saudi Electricity Company (SEC), Saudi Arabian Basic Industries Corporation (SABIC), Royal Commission for Jubail and Yanbu and others. I am responsible to maintain all the incoming and outgoing documents / drawings as per Standards and Procedures as follows:

• Prepares and maintains a master list of all controlled documents for quick and easy reference.

• Project documents such as drawings, design data, etc. shall be frequently updated in the master documents list and shall be maintained by the Document Controller / Project Secretary.

• Distribution and control of all internal documents, such as, letters, memos, reports, presentations etc. shall be the responsibility of the issuing department representatives and / or the originator.


• Receipt, issuance, storage and circulation / distribution of all controlled documents shall be controlled and documented properly.

• The documents shall be date stamped upon receipt, entered into the corresponding logbook and / or distributed as required. For design drawings the date stamp shall be made only on the drawing list.

• The issuance shall be made as per the distribution list or as instructed by the Project Manager, Department Manager or as authorized.

• Photocopying of the controlled copies of the document is permitted upon official request, but the person who is making the copy shall ensure that the copied document is the latest version.

• The distribution of documents outside the company shall be made with a covering letter in the form of standard letter format signed by the concerned personnel or shall be made through transmittal record.
• In the case of revisions to an existing document / record, a revised copy of the same shall be distributed to all the original recipients by the document controller or project secretary as the case may be.

• It is the responsibility of the recipient to shred or destroy all previous issues / copies of the revised documents or to clearly marked them as “SUPERCEDED”

• All controlled documents shall be entered into the master list of controlled documents.

• All controlled documents connected to the project (specific) shall be logged into the document register maintained for that particular project only.


• All documents shall be arranged and stored in a lockable room with restricted access to safeguard the document handling and control.

• Projects documents shall be kept safely for a minimum period of three years or as per contract requirement / terms and / or project scope for future reference.


• Electronic data shall be copied on backup tapes at regular intervals. The back-up tapes shall be either stored in a fire resistant cabinet or at a location away from the potential fire source.

 As the Lead Document Controller of 4 staffs in the Project I maintain the smooth flow of documentation receiving, distribution, and storage and I was responsible for the flow of documents (receiving/sending) and all the documentation for vendor documents/correspondence, manufacturing book or Operation, Installation and Maintenance manuals (soft and hard copies) for all equipments/materials for Electrical, Mechanical, Civil and Instrumentation for the start of the quotation up to receiving of Manuals and for all QA/QC Documentations for Civil, Electrical, Mechanical and Instrumentation. Also filing of letters, transmittals, memorandums, fax transmittals and Design drawings from 40% design package up to Issued for Construction Design package drawings/documents, scanning of documents, prepare packages for submission, ensure the filing system is up to date and accurate.
 Able to input incoming and outgoing documents log and prepare documents transmittals, letters, fax transmittals and Inter Office Memorandums, maintains accurate filing of project correspondence, reports and drawings, including management of existing filing register, create databases and setting up filing systems. I’m the focal point of project documentation from Task – 1 to 8 and participate in Internal Audits as well as external audit by SGS. Provide assistance to the project for the collation and preparation of AS-Built documentation (hard copy and soft copies).
 Prepared the final documentation for onward submission to client (Gulf Farabi) and affiliates like the Pre Start-up Safety Review (PSSR) and Equipment Operation and Maintenance Manuals and Certificates, Hard copies and soft copies also. Submitted Final Documentation to client and affiliates for Gulf Farabi project.
 As the Project Secretary, I was responsible for doing the letters, memorandums and other correspondences like e-mail and faxes from the Project Manager / General Manager. Coordinate meetings and appointments, prepare documents necessary for the meeting and do the Minutes of Meeting for all Tasks and also for Project Internal Weekly Meeting. Sorts and replies to all incoming e-mails, handle office housekeeping and management, updates and manages documents / files / records. Attend to incoming telephone messages and follow ups. Arrange for the accommodation and transportation of every employees deploy for the project. Prepares manpower list status. Filing of Weekly Reports and Monthly Reports for the project. Arranging of all QA/QC Documents for submittals.
I am also responsible for the manpower requirements and ID application forms for SASREF, Royal Commission, NIGC (Gas) and KFIP- Ports Authority.

Company: M. R. Al-Khathlan For Contracting
Position: Document Controller – Contractor side
Project: Offsite Utilities at Rabigh Refinery
Client: Saudi Aramco, Contract # 6600006624
Inclusive Date: October 2003 to March 2004

Job Description

• Filing of Incoming and Outgoing documents (Letters, Document Transmittals, Inter Office Memorandum, fax transmittals).
• Maintains Document Log Register for easy tracing of documents (Incoming Documents Log, Outgoing Documents Log).
• Filing of vendor documents equipments for Electrical, Mechanical, Instrumentation and Civil.
• Filing of Design Package drawings.
• Receiving and forwarding Incoming documents / packages to concerned Departments/Engineers via the Project Manager.
• Copying, scanning and preparation of packages for submission.

6) Company :Agcaoili Construction and Supplies (Tibag, Tarlac
Position : Office Administrator
Inclusive Date :November 4, 2002 to September 6, 2003

Job Description

• Prepares Monthly Income Statement using Quickbooks Accounting Program
• Prepares Payroll
• Prepares SSS Contribution Remittances using the SSS electronic system
• Prepares Philhealth Contribution Remittances using the Philhealth electronic system.
• Prepares payment to vendors
• Petty Cash Custodian

7) Company : P.M. McCrann Construction and Trading Inc., Philippines located at Margot St. Angeles City
Position : Office Administrator
Inclusive Date : July 2001 to October 2002

Job Description

• In-charge for the Accounts Receivables and collections.
• Maintain Accounts Receivable Ledger and Cash Receipts Journal.
• Prepares Monthly Income Statement.
• Prepares Payroll.
• Prepare and Submit SSS Contributions, Phil health Contributions and Pag-ibig Contributions using the electronic system.

8) Company : Clark Data Center, Incorporated
Clarkfield Clark International Airport, Philippines
Position : Records Controller / Encoder
Inclusive Date : July 2000 to September 2002

Job Description

• Receiving daily of Documents from Clients (International) to be encoded.
• Gathering all the encoded documents to be checked for the Accuracy of typing before sending to Clients.

3. Education & Training - CV/Resume Part 3 [Mandatory]

1) Quality Control
2) Introduction to HSE and Leadership

4. Computer Skills - CV/Resume Part 4 [Mandatory]
MS Office Applications (MS Word, Excel, Access, Visual Basic, Powerpoint) creating database and computer trobuleshooting.
5. Other Skills - CV/Resume Part 5 [Optional]
 Computer literate, flexible and reliable, able to work under pressure, knowledge of MS Office (MS Word, MS Excel, MS Access, MS Outlook, Lotus Notes, Adobe Acrobat and MS PowerPoint), Primavera, AutoCAD, Visual Basic.

 E-mailing, computer troubleshooting and typing speed of 50 words per minute.
6. Additional Information - CV/Resume Part 6 [Optional]


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Document Controller experience in Construction and Oil and Gas industry Teknica UK Sirte Oil Company
CV/Resume ID no.: 109398

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