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CV Administrator / Secretary CADEC/CAFOD, Inter-Country People’s Aid and Christian Aid Zimbabwe

Administrator / Secretary CADEC/CAFOD, Inter-Country People’s Aid and Christian Aid Zimbabwe

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CV/Resume ID no.: 111958

Location (Residence): HARARE, Zimbabwe
Citizenship: Zimbabwe
  Native: English Zimbabwe
  Other: None
Education & Experience: Work Authorization & Relocation:
  Bachelors in Administration

Years of Experience: 9 years
Authorized to work in:
   European Union, United States, Canada, New Zealand, Zambia
Present Location:
   United States, UK (in particular), European Union, Canada, New Zealand, United States
Category Subcategory Ability Experience
Administration Secretary Trainee 15 years
CV/Resume Details
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

Dear Sir/Madam

Re: Application for the Post Administrator/Secretary/Personal Assistant

I am writing to apply for the Project Administrator post

The opportunity presented in this listing is very interesting, and I believe that my strong experience and education will make me a very competitive candidate for this position. The key strengths that I possess for success in this position include:
- I strive for continued excellence
- Ability to work in a team and multicultural environment
- Willingness to take on new challenges
- Ability to work under pressure

My working experience at CADEC/CAFOD, Inter-Country People’s Aid and Christian Aid improved my administrative skills and communication skills.

Please refer to my resume for additional information on my experience.

2. Work Experience - CV/Resume Part 2 [Mandatory]

Employer 1 Christian Aid
Position Administrator
Duration 01 September 2005 – to date

Main Responsibilities

• Produce the Country Office’s monthly standard financial report
• Payroll administration
• Process and transfer grants to implementing partners using the organisation’s Grant Administration System
• Ensure that all grants sent to implementing partners are confirmed and audits are received from the partners and enter the information into the Grant Administration System
• Extract information from the organisation’s intranet and come up with grants financial controls report
• Compile the Country Office’s carbon footprint information on a quarterly, bi-annually & annually basis
• Conduct back-ups for all work on staff member’s laptops and desktops every forty night
• Process staff travel advance requests and ensure that these are retired as soon as they return from trips
• Maintain and update asset register
• Conduct Annual Risk Assessments at the offices
• Responsible for all office purchases e.g. coupons, equipment, furniture and stationery for the office
• Petty cash management
• Responsible for filing finance and programme documents
• Responsible for renewal of insurance and medical cover for all staff members
• Making bookings for workshop and seminar venues, caterers and facilitators.
• Making local and international travel arrangements for staff members
• Follow up partners proposals, budgets and reports
• Respond and act on telephone inquiries; assess the critical nature of technical questions and refer them to appropriate staff for reply.
• Handling all incoming and outgoing mail.
• Ensuring that all-important documents, car keys, fuel coupons and uncollected cheques are kept under lock and key.
• Take minutes at staff weekly meetings

Employer 2 Inter-Country Peoples’ Aid Harare
Position Programmes Secretary
Duration 03 November 2004 – 31 August 2005

Main Responsibilities
• Filing of all Programmes Documents
• Front office management
• Answering the phone promptly and transmitting faxes
• Handling all incoming and outgoing mail
• Maintaining the Director’s and Programme Manager’s Diaries
• Making bookings for workshop and seminar venues, caterers and facilitators
• Ensuring that all-important documents, car keys and uncollected cheques are kept under lock and key
• Maintaining minimum stock-level of essential stationery and office supplies

Employer 3 CADEC/CAFOD Makonde S.F.P
Position Project Secretary
Duration 03-Feb-2003 to 31-May 2004

Main Responsibilities
• Making travel arrangements for duty travels and hotel accommodation for staff and visitors
• Typing correspondence, documents and reports, for proper form and content, including accuracy of enclosures and addresses before signature by Project Manager
• Informing and reminding responsible staff of follow-up dates and deadlines for response
• Arranging and coordinating appointments for meetings and other events
• Respond and act on telephone inquiries; assesses the critical nature of technical questions and refer them to appropriate staff for reply
• Maintaining the S.F.P filing system; accesses and retrieve information from relevant databases and update as required
• Taking notes at meetings as required
• Maintaining minimum stock-level of essential stationery and office supplies

3. Education & Training - CV/Resume Part 3 [Mandatory]

Institution Attended: University of South Africa (distance learning)
Year: January 2007
Course: Bachelor of Administration (on going)

Institution Attended: Chinhoyi University of Technology
Year: 2000 – 2002
Course: Diploma in Secretarial Studies

Institution Attended: Alliance François
Year: 23 January 2010 – to date
Course: French basic level (on going)

Academic Qualifications
School Attended: Chinhoyi High School
Level Attained: “O” Level (1997 – 1998)

4. Computer Skills - CV/Resume Part 4 [Mandatory]
Ms Word, Ms Excel, Power Point, Belina, Internet, Email
5. Other Skills - CV/Resume Part 5 [Optional]
Organising, communication, negotiating
6. Additional Information - CV/Resume Part 6 [Optional]


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Administrator / Secretary CADEC/CAFOD, Inter-Country People’s Aid and Christian Aid Zimbabwe
CV/Resume ID no.: 111958

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