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CV Office Administrator cum Document Controller International Contractors Co. LLC Muscat Oman India

 
Office Administrator cum Document Controller International Contractors Co. LLC Muscat Oman India

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CV/Resume ID no.: 115358

Location (Residence): Muscat, Oman
Citizenship: India
 
Languages:
  Native: Urdu, Marathi, Hindi
  Other: English
 
Education & Experience: Work Authorization & Relocation:
Education:
  Bachelors in ADCHLE

Years of Experience: 10 years
Authorized to work in:
   European Union, UK (in particular), United States, Afghanistan, Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antarctica, Antigua & Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium, Belize, Benin, Bermuda, Bhutan, Bolivia, Bosnia & Herzegovina, Botswana, Bouvet Island, Brazil, Brunei Darussalam, Bulgaria, Burkina Faso, Burundi, Cambodia, Cameroon, Canada, Cape Verde, Cayman Islands, Central African Rep., Chad, Chile, China, Christmas Island, Colombia, Comoros, Congo, Congo, Dem. Rep., Cook Islands, Costa Rica, Cote D'ivoire, Croatia, Cuba, Cyprus, Czech Rep., Denmark, Djibouti, Dominica, Dominican Rep., Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Estonia, Ethiopia, Faroe Islands, Fiji, Finland, France, French Guiana, French Polynesia, Gabon, Gambia, Georgia, Germany, Ghana, Gibraltar, Greece, Greenland, Grenada, Guadeloupe, Guam, Guatemala, Guinea, Guinea-bissau, Guyana, Haiti, Honduras, Hong Kong, Hungary, Iceland, India, Indonesia, Iran, Islamic Rep. of, Iraq, Ireland, Israel, Italy, Jamaica, Japan, Jordan, Kazakhstan, Kenya, Kiribati, Korea, Dem. Rep., Korea, (South), Kuwait, Kyrgyzstan, Lao, Dem. Rep., Latvia, Lebanon, Lesotho, Liberia, Libyan Arab Jama., Liechtenstein, Lithuania, Luxembourg, Macao, Macedonia, FYR, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Marshall Islands, Martinique, Mauritania, Mauritius, Mayotte, Mexico, Micronesia, Moldova, Monaco, Mongolia, Montserrat, Morocco, Mozambique, Myanmar, Namibia, Nauru, Nepal, Netherlands, Netherlands Antilles, New Caledonia, New Zealand, Nicaragua, Niger, Nigeria, Niue, Norfolk Island, Norway, Oman, Pakistan, Palau, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Pitcairn, Poland, Portugal, Puerto Rico, Qatar, Reunion, Romania, Russian Federation, Rwanda, Samoa, San Marino, Sao Tome & Principe, Saudi Arabia, Senegal, Serbia & Montenegro, Seychelles, Sierra Leone, Singapore, Slovakia, Slovenia, Solomon Islands, Somalia, South Africa, Spain, Sri Lanka, Sudan, Suriname, Svalbard, Swaziland, Sweden, Switzerland, Syrian Arab Rep., Taiwan, POC, Tajikistan, Tanzania, Thailand, Timor (East), Togo, Tokelau, Tonga, Trinidad & Tobago, Tunisia, Turkey, Turkmenistan, Tuvalu, Uganda, Ukraine, United Arab Emirates, United Kingdom, United States, Uruguay, Uzbekistan, Vanuatu, Venezuela, Vietnam, Virgin Islands, British, Virgin Islands, U.S., Wallis & Futuna, Western Sahara, Yemen, Zambia, Zimbabwe
Present Location:
   Oman, Al Khuwair Muscat
Relocation:
   Singapore, Saudi Arabia, Qatar, Oman, India, Bahrain, UK (in particular), United Arab Emirates, United Kingdom
 
Expertise
Category Subcategory Ability Experience
Administration Administration Experienced 4 years
Administration General Assistant Experienced 4 years
Administration Document Control Experienced 4 years
Administration Data Management Experienced 4 years
Other Other Experienced 4 years
Other Data Entry Experienced 8 years
 
CV/Resume Details
 
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

Review of my credentials will confirm that I am capable of serving as the catalyst for achieving revenue objectives and organic growth through effective contributions. I possess over 10 years of experience in Administration, Management, Planning skills.

I understand that working for your organization requires a candidate who is team oriented and is able to deal with people in various departments. I am confident that I possess these skills, which will help me to perform the job efficiently and effectively.

My goal is to transit my enthusiasm, creativity & experience into a position, where I continue to provide the strategic and tactical leadership critical to retaining valued customers of an organisation. I am certain that my presence in your team will prove to be beneficial to your organisation. As such, I would welcome an opportunity to speak with you to evaluate your needs & share my ideas.

2. Work Experience - CV/Resume Part 2 [Mandatory]

 From June, 2010 till date
Company: International Contractors Co. LLC
Department: Administration and Project Management Dept.
Country: Muscat – Sultanate of Oman
Designation: Office Administrator cum Document Controller
Duties and Responsibilities:
Document Archive Control and General Administration Task:
 Performs Administration and HR coordination functions in lieu of Administration and Project Manager.
 Prepares staff attendance sheets.
 Maintains personnel files and records of the employees (staff and labourers).
 Prepares and transmits correspondence and coordinates with other departments.
 Receives and screens telephone calls, inquiries, complaint, and correspondences.
 Record custodian. Controls all the incoming and outgoing of all records, transmittals and other documents.
 Coordinates with other departments, officials and other agencies as well.
 Coordinates with transport department, Procurement department, Projects and with nominated sub-contractors.
 Record custodian. Controls all the incoming and outgoing of all records, transmittals and other documents. Prepares all records and documents needed for the scheduled hearing of cases for the day. Keeps all records up-to-date.


 From December, 2006 – July, 2009
Company: Emirates Computers LLC
Department: Administration and Project Management Department
Country: Dubai – United Arab Emirates
Designation: Site Administrator cum Document Controller
Supporting Roles: Documentation Asst. (Asst. to the Project Supervisor and Safety Officer)
And Procurement & Stores Assistant

Duties and Responsibilities:
Document Archive Control:
 Performs Site Administration and Procurement Coordination functions in lieu of Administration and Project Manager.
 Prepares time sheets for site staff and manpower (workmen).
 Maintains personnel files and records of the employees (staff and labourers).
 Prepares and updates daily, weekly and monthly work records.
 Prepares and updates transmittals for submission of drawings, correspondence, RFIs, MIRs, WIRs etc and coordinates with other departments.
 Record custodian. Controls all the incoming and outgoing of all records, transmittals and other documents.
 Coordinates with other departments, officials and other agencies and sub-contractors as well.

Communication and Other Activities:
 Receives and screens telephone calls, inquiries, complaint, and correspondences.
 Acts as Document Controller, examines all Procurement related transactions, Local Purchase Orders and ensures the orderliness of procurement requirements.
 Hold petty cash expenditures as well as the social and health insurance of the employees and keep for records.
 Responsible for ordering office supplies; a weekly inventory check of each work area is required.Maintain order and purchase office supplies.
 Arranges transportation, and coordination with transport department.
 Performs inventory of all company properties and keeps its records up to date, process purchase request/order, do canvassing, organized bidding and actual purchase of goods.
 Receiveing all invoices and checking the item properly.
 Perform other tasks as assigned.

Procurement & Stores Activities:
 Coordinate logistic support and purchasing,
 Maintain equipment and materials database and tracking system,
 Maintain purchasing and suppliers database,
 Assume responsibility for preparation of all documents related to import & export,
 Liaise with agents and suppliers frequently,
 Implement safety and quality standards in handling and transport of goods;
 Ensure all equipment is labelled and tagged correctly,
 Adhere to HSE procedures,
 Maintain records of all equipment and materials movements and
 Take regular inventory checks.


 From September, 2002 – October, 2006
Company: Al Habtoor Engineering Enterprises Co. LLC
Department: Administration & Personnel and Audit Dept.
Country: Dubai – United Arab Emirates
Designation: Admin. HR Coordinator
Supporting Roles: PRO Assistant and Audit Clerk

Duties and Responsibilities:
Administration & HR Coordination Activities:
 Supervises the day-to-day personnel administration activities of employees working in assigned operation area.
 Includes supervising the preparation and processing of personnel actions related to employees tenure with the Company from employment through termination of service.
 Advises line supervisors and employees on the proper implementation of personnel policies and procedures.
 Interpret and ensures equitable and consistent application of such policies and procedures and recommends amendments thereto, as necessary.
 Ensures the proper maintenance and upkeep of related personnel records and files.
 Corresponding with all the active working team of the department to sort out various problems faced daily.
 Dealing with leave procedure for daily paid employees like keeping leave records, leave approval, making and arranging time sheet, settlements & security deposits etc.

Employee Relation Coordination Activities:
 Receiving new employees, accommodation arrangement and giving sites for them as per requirements.
 Preparing documents for employees medical for Visa purpose and among other.
 Arranging and preparing documents for the Visa stamping and cancellation.
 Coordinating and dealing with absconding employees,
 Coordination with accounts dept. For absconding final settlement and other dues etc.
 Coordination with Accommodation Supervisor (Camp Boss) and Site Administrator for manpower’s requirements and relocate for the work purpose etc.
 Responsible for renewing of passport of employees for Indian, Pakistanis, Afghanis, Nepalese, Vietnamese etc.
 Other general activities related to the Indian Consulate, Ministry of Labour and Immigration Offices.

Audit Dept. General Activities:
 Operating with ERP Software Programme, to segregate the Quotation, LPOs and SMRs which had been issued for different suppliers.
 To acknowledge the requisitions, binning the LPOs & SMRs in their correct location or sites.
 Checking quotations, prices, quality and quantity from Local Purchasing Orders (LPOs) & Site Material Requisitions (SMRs) & Invoices.
 Checking payments status and delivery schedule and terms and conditions.
 Keeping the records for all kind of Quotations, Local Purchasing Orders & Site Material Requisitions.
 Maintaining the daily records of Local Purchasing Orders & Site Material Requisitions.
 Perform other tasks as assigned.


Employment History (INDIA)

 From July, 2000 – July, 2002
Company: Delta Computers (I) Pvt. Ltd.
Location: Mumbai (MS) & Northern Mumbai, Pune, Karad, Nasik, Ahmed Nagar etc.
Department: Technical Department
Designation: Service Executive & System Administrator
Job Purpose & Scope:
Technical & Site Responsibilities:
 My responsibilities included rendering technical & hardware assistance to the problem arising in Desktops, Networks of our esteemed clients.
 Computer assembling, Installations of Hi-Tech digital components, Installation of Cable Modem, Web-Cam, Scanners, Printers, Zip etc.
 Installation of all types of Software, Troubleshooting etc.
 Getting feedbacks and follow-ups with customers, to look upon the various amendments to be made in appearance, services, ambience as per the satisfaction of the customers,
 Servicing & Maintenance of PCs including Printers, Plotters, Scanners, CD/DVD drives, Keyboards, Mouse etc.
 Assisting for the procurement documentations like making bills, LPOs, invoices, work orders, checking invoices, bills, incoming & outgoing materials.
 Materials dispatching and stock checking etc.
 Making new orders and other related activities.
 Coordination with the clients such as Tech Pacific (I) Ltd., Siemens, IBM etc.


 From November, 1998 – June, 2000
Company: SAM EBE Computer Services
Location: Thane, Mumbai (MS) & Northern Mumbai
Department: Technical and Administration
Designation: Service Executive & Computer H/W Technician

Job Purpose & Scope:
Technical & Site Responsibilities:
 As a part of Management team I was responsible for planning and implementing the LAN/WAN operations with entire networking components and configure them ensuring the smooth operations of the same throughout the organization.
 Preparation of bills on common Ms-Office application.
 Supervising workers in their particular duties assigned.
 Installation & Configuration of Printers, Scanners, CD Rom, FDD and Other additional components,
 Technical & hardware assistance to the problem arising in Desktops, Laptops or in Networks and Internet connection.
 Computer assembling, Installations of Hi-Tech digital components, Installation of Cable Modem, Web-Cam, Scanners, Printers, Zip etc.
 Installation of all types of Software, Troubleshooting, Servicing and Maintenance of PC’s etc.
 Feedbacks and follow-ups with customers, to look upon the various amendments to be made in appearance, services, ambience as per the satisfaction of the customers.


3. Education & Training - CV/Resume Part 3 [Mandatory]

Education (INDIA)

 Advanced Diploma in Computer Hardware& LAN Engineering
Jetking School of Electronics – Thane June’1996 – Jan’1998

 Certificate in Computer Operating
The Indian Technical Education Society – Mumbai Jan’1998 – July’1998

 Higher Secondary Certificate Passed by Commerce
Maharashtra State Board of Secondary & Higher Secondary Education
Pune Board. Mumbai Mar’1996

Training Attended


 AutoCAD 2006/2007 (Basic)
Sufi Computers – Dubai (UAE) July’2007

 Safety Management Online Study
Stonebridge University (UK Based) – Dubai (UAE) July’2007 - 2010

 Successfully Completed Certificate Training in Life Insurance
Insurance Institute of India – Fort (Mumbai - INDIA) Oct’2009


4. Computer Skills - CV/Resume Part 4 [Mandatory]
Proficiency – System Administration (Hardware and Networking)

 PC Assembling, Maintenance and Servicing
 Software and Drivers Installation
 Windows 98, XP, 2000 Professional, Windows 2000/2003 Server Installations
 Installations of all tpyes of Drivers
 Computer skills including the ability to operate Ms Word, Excel, Internet, Ms Outlook, AutoCAD etc.
5. Other Skills - CV/Resume Part 5 [Optional]
 Supervisory and Team building skills
 Analytical and problem solving, decision making skills
 Effective verbal and listening, communications skills
 Effective written communications skills
 Good Learning and understanding skills
 Computer skills including the ability to operate Ms Word, Excel, Internet, Ms Outlook, AutoCAD etc
 Good Typing Speed 45 wpm
 Enthusiastic, hard working, well-organised and able to prioritise
 Able to meet dedlines – self-starter
 Able to work with others, and willing to contribute to team.
6. Additional Information - CV/Resume Part 6 [Optional]
 Over 8 years experience in Office Administration and HR Coordination.
 Over 4 years experience in Services Executive and System Administrator.
 Knowledge in Safety Management including Health, Safety and Environment.
 Very good in Computer skills including the ability to operate Ms Word, Excel, Internet, Ms Outlook etc.
 Excellent Inter-personal skills, verbal & written communication.
 Supervisory, Team Building, Decision Maker.
 Able to work with others, and willing to contribute to team.
 Knowledge in almost all kind of Documentation such as Employee’s Personnel Records, Transmittals, LPOs, SMRs, Shipments & Customs among others


 

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Office Administrator cum Document Controller International Contractors Co. LLC Muscat Oman India
CV/Resume ID no.: 115358

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