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CV Senior Document Controller Indian Execution Centre Foster Wheeler India, Toyo Engineering Qatar

Senior Document Controller Indian Execution Centre Foster Wheeler India, Toyo Engineering Qatar

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CV/Resume ID no.: 116190

Location (Residence): Gurgaon, India
Citizenship: India
  Native: Tamil
  Other: Hindi, English
Education & Experience: Work Authorization & Relocation:
  Bachelors in Chemistry

Years of Experience: 12 years
Authorized to work in:
Present Location:
   India, Gurgaon
   Anywhere (International)
Category Subcategory Ability Experience
Administration Document Control Basic 20 years
Other Data Entry Trainee 0 year
CV/Resume Details
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

Greetings !

I am a Science Graduate with 12 years experience in documentation field. Presently, I am working with Foster Wheeler India Pvt. Ltd, an UK firm, as Senior Document Controller for their Indian Execution Centre.

2. Work Experience - CV/Resume Part 2 [Mandatory]

1. Working as Senior Document Controller with Foster Wheeler India Pvt. Ltd. since 11th June 2007.

Projects handled :

 Paradip Refinery Project Client : IOCL, New Delhi.
 Singapore Parallel Train Client : ExxonMobil, Singapore.
 PETRORabigh Utilities & Off sites Umbrella Client: : PETRORabigh, KSA.


• Establish and manage document control system in accordance with corporate and project procedures.
• Assist in setting up project details in Web DMS.
• Arrange Web DMS / Doc Store access for project team.
• Set up Design and Supplier Document Distribution matrix in Web DMS.
• Bulk loading of engineering deliverables.
• Verify correct level of approvals as per Authorised engineers list.
• Perform quality check prior to formal document distribution.
• Update P.O. details in Web DMS by checking e-procurement notification.
• Execute entire Design / Supplier documents process through Web DMS, comprising of uploading documents in Docstore, internal distribution, comment receipt updation and external distribution.
• Update design/supplier documents’ comment receipt and progress mark up in Web DMS.
• Generate and issue various design/supplier modules reports such as BAPS reports, Overdue comment reports, Progress Mark-up reports, Missed date reports, 4 week look ahead reports, etc… on request thru’ Web DMS as well as Apex reports.
• Coordinating with other EPCMs if any issues arise and advise them for corrective actions.
• Coordinate with engineering disciplines, procurement and expediting for proper execution of vendor documents on time.
• Maintain Master filing system as per the filing procedure.
• Contributed towards preparation of As-built drawings and upload the same in Web DMS.
• Preparation of Final documentation and handing over the same to Client.
• Develop process maps for document control work processes.
• Assisting with Document Control Manager for preparing procedures like Document Management Procedure, Document Numbering, Document Tracking, etc…
• Prepared Desktop Guide for Material Requisition issuing process / steps in Web DMS.
• Considerably contributed for the preparation Web DMS training manuals for Design / Supplier modules.
• Contributed for Continuous improvements / Best practices for department activities.
• Provide guidance to document control team.

2. Worked as Document Controller with Gulf Housing & Construction Co. WLL, Qatar - 04th September 2006 to 03rd June 2007.

Project handled :
 New Doha International Airport Project (Airline Engineering & Operation Buildings).


• Controlling all Outgoing / Incoming documents.
• Following filing system procedure for maintaining the documents.
• Receiving drawings from the Design Consultant, checking the same and issued to Consultant in hard copies as well as soft copies for their review and comments.
• Verifying the correct level of approvals as per Authorised engineers list.
• Distributing the Drawings / Documents as per the distribution matrix.
• Distribute documents to client along with the external transmittal.
• Submitting material samples to the Client and expediting with them for early approval.
• Monitoring of review cycle and generate / circulate overdue report to the QA department.

3. Worked as Document Controller with Toyo Engineering India Ltd. - January 1998 to 24th August 2006.

Projects handled :

 58MW Combined Cycle Gas based Power Project
Client : Regency Power Corporation Pvt. Ltd., Ramanathapuram, Tamilnadu.
 LNG Receiving, Storage & Re- gasification Project
Client : Petronet LNG Ltd., Dahej, Gujarat.
 LPG Import / Export Facilities
Client : Indian Oil Petronas Pvt. Ltd., Haldia, West Bengal.
 Continuous Catalytic Regeneration Unit-2
Client : Mangalore Refinery & Petrochemicals Ltd., Mangalore, Karnataka.


• Establish, implement and manage document control function in accordance with project procedure.
• Set up and execute document control activities as per project procedure and manage the document control work flow.
• Execute and expedite Engineering documents and Construction IFC documents flow.
• Controlling all Outgoing / Incoming documents.
• Maintaining all drawings according to latest revisions received from Head Office and distribute to sub-contractors.
• Collating and reporting information related to the status of project documents & drawings.
• Resolution of outstanding issues regarding project documentations, drawings, correspondences and review / check its completeness.
• Modification of drawings in AutoCAD as per the site requirement.
• Distribute documents electronically/manually as per distribution matrix and expedite review and approval of the same.
• Maintain proper master filing system as per the project filing index, maintain contractual documents and record management.
• Assist project personnel to follow the proper document control practices and supervise the work of assistants.
• Follow up review / comments and approval of documentation.
• Ensure revised documents are uploaded with weekly deliverable register submitted by the Contractor. Downloading and issue documents from EDMS as per Engineers request.
• Preparation of various reports and issue as per project’s request, monitor final closeout of project handover documentation.
• Maintain database to keep track of IFC documents/drawings and ensure all controlled documents are maintained within EDMS and distribute as per matrix and follow up review.
• Maintain database for site technical submittals from Contractor/ Subcontractor/Vendor and distribute as per distribution matrix and follow up review/approval.
• Handle pre-commissioning / commissioning documentation work.
• Generate and issue document due/overdue reports to engineering disciplines.
• Generate exception and progress reports and issue on requests and ensure final closeout of project documents.
• Maintain register manually for all out going & incoming correspondences.
• Handling of Piping Material Management Package (PMMP) prepared in FoxPro for material BOQ, maintaining inflow and outflow of materials from main stores and checking materials availability in stores and release to sub-contractors according to their BOQ.

4. Worked as PC Operator with Mukand Engineers Ltd. - June 1997 to November 1997.

Project handled : Catalytic Reformer Unit. Client : IOCL, Mathura, Uttarpradesh


• Preparation of all Daily / Weekly / Monthly Progress Reports.
• Billing of Piping Measurement.
• Radiography Interpretation.

3. Education & Training - CV/Resume Part 3 [Mandatory]

• Manomaniam Sundaranar University, Tamilnadu ; B.Sc Chemistry ; April 1994.
• Annamalai University, Tamilnadu ; Diploma in Chemical Process, Instrumentation and Control ; July 1995.
• ITI Computer Center, Tirunelveli ; Diploma in Data Preparation and Computer Software ; July 1996.
• Anna University, Chennai ; MBA in General Management (Pursuing).

4. Computer Skills - CV/Resume Part 4 [Mandatory]
Expert in computer knowledge and can understand and able to work in any documentation related software.
5. Other Skills - CV/Resume Part 5 [Optional]
Can able to understand Isometric drawings and able to find the BOQ.
6. Additional Information - CV/Resume Part 6 [Optional]
 “Got GEM (Going the Extra Mile) Award for the year 2008 from Present Employer (FW) for the best performance”.

 “Spot Prize Winner for the consecutive years (2007 & 2008) during the Q-Vista Celebrations at FW Chennai Office”.

 “Completed In-house Auditor Training” and Performing Audit on other project’s document control team.

 Provide Web DMS training to project team on need basis.

 “Selected as one of the Champion for training a group of Document Controllers about Web DMS setup activities”.


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Senior Document Controller Indian Execution Centre Foster Wheeler India, Toyo Engineering Qatar
CV/Resume ID no.: 116190

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