CV Sr. Secretary / Personal Assistant to Managing Director, PS to the Director Energy Services Qatar

Resume built for oil and gas job opportunities by a jobseeker with experience in Sr. Secretary / Personal Assistant to Managing Director, PS to the Director Energy Services Qatar - would you like to offer this candidate a job/contract employment?

CV/Resume ID no.: 119213
Last Updated: Tuesday, January 25, 2011

Career Objective : To provide outstanding office management and communications skills, willing to go the extra mile to ensure that the team's performance exceeds the client’s expectations.

Strengths : Possess superlative listening, written and verbal communications skills. Highly systematic, organized, flexible, deadline-oriented, and able to work under pressure. Ability to multi-task. Quick learner. Tech/net savvy. Absolutely at home with American, Canadian and British accents, oil & gas industry, heavy engineering and construction, IT, legal and healthcare terminology.

Career history
Jan. ’99 onwards : PROTRANZE INDIA, TN

Position : Personal Assistant to the Managing Director

Responsibilities : As below.

Oct. '92 to Dec. '98 : CONSTRUCTION DEVELOPMENT COMPANY WLL
PO Box 8388, Doha, State of Qatar.

Position : Personal Secretary to the Director – Energy Services

Responsibilities : Maintaining and updating the Director’s & MD’s diaries.

Supporting the MD's secretariat in all secretarial functions including but not limited to taking dictations in shorthand, drafting letters, memos, minutes of meetings, agreements, spreadsheets, faxes, e-mails, filing, screening telephone calls with utmost tact and discretion.

Maintain, upgrade, and document MD’s private library comprising of valuable technical books, journals, and company profiles for easy retrieval.

Prepare and update company prequalification document for submission to clients.

Review finished materials and reports for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage

Processing high-value CTC/GTC tender documents, preparing bid bonds, putting together complete techno-commercial bids in place, and timely submission to client on behalf of our prestigious overseas principals.

Devised and implemented “a filing system that works” for the MD’s secretariat. Replicated same for the projects office and archives section.

Travel arrangements, visas, driving license, furnished accommodation and transportation for senior and middle level expatriate oilfield staff.

Provide housekeeping assistance for the MD’s secretariat to ensure absolute dignity and decorum of the office.

Open mail and either forward to appropriate department or route for handling to appropriate team members.

Coordinate departmental activities with those of other Company divisions, including follow-up for smooth functioning of office work

Specialize in organizing office moves, setting up offices in new locations.

Negotiate best prices for office stationery and keeping them fully replenished at all times.

Identify and source high value office equipment, computers, vehicles, furniture, and furnishings. Provide inputs, recommendations, and comparative statement to management on the techno-commercial aspects of each product. Negotiate with vendors for the best possible buy.

Coordination with multi-national staff to ensure smooth flow of communications and mails.

Sourcing resumes for all categories of oilfield staff on behalf of management, keeping track of leave rotation schedules and time sheets for onshore/offshore oilfield contract staff.

Organizing seminars, scheduling high-level local and overseas appointments.

Holding the fort in the absence of the bosses.

Sep. '90 to Sep. '92 : QATAR GENERAL PETROLEUM CORPORATION
North Field Development Project (NFDP)

Position : Office Administrator

Responsibilities : Worked for the P.F.O. Group (Preparation for Operations) at QGPC, which was in charge of monitoring this multi-billion dollar project - a BECHTEL TECHNIP JV, from erection to commissioning of various plants, i.e., NGL-2, NGL-3, Sulfur and Acid Gas Recovery units.

Reporting to the Commissioning Manager - NFDP, job involved liaison with the Managing Consultants, typing of dictated notes, letters, reports, site memos, O&M manuals, operation of DEC 3400 Micro Vax Project Completion System for updating punchlists and mechanical completion records.

Devised and successfully implemented a filing system for more than 100,000 MCRs, immaculate maintenance of archives, manuals, master prints of data sheets, P&IDs/PFDs, "as-built" drawings, and maintaining a computerized database of project documentation.


Dec. '85 to Jul. '90 : FOURESS ENGINEERING (INDIA) LIMITED

Position : Admin Officer

Responsibilities : Supporting the Branch Manager and five Product Engineers of the marketing office, job involved neat execution of dictated letters, memos, quotations, minutes of meetings, tour reports and the entire gamut of administrative and secretarial functions, being the sole secretary for this branch office.

Qualifications : Bachelor of Commerce (1983), Andhra University, AP, India
Diploma in Pitman's English Shorthand (100 wpm)
Diploma in Pitman's English Typewriting (80 wpm)
Diploma in Word Processing
Diploma Telex Operation

Soft Skills : MS-DOS, Windows applications Word, Excel, PowerPoint, Outlook, emails, surfing the net researching for info, etc.

Language proficiency :English and Hindi - written and spoken.
Telugu, Malayalam and Tamil – spoken.