CV Project Personnel & Travel Coordinator – Subsea 7 Vessel Skandi Seven & FPSO Stybarrow Venture

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CV/Resume ID no.: 121459
Last Updated: Wednesday, April 6, 2011

Project Personnel & Travel Coordinator

Current Work History

October 2010 – 25 January 2011

Project Personnel & Travel Coordinator – Subsea 7
Stybarrow North Project
Vessel Skandi Seven & FPSO Stybarrow Venture

Coordinating all manning requirements for Skandi Seven (107 POB) including crew changes and medi vacs
Liaise with third parties domestically and internationally to obtain documentation for personnel including passports, seamans books, visas, Fit to Work Offshore Medical Certificates, HUETS, NOK forms, Personnel Reporting Forms, MSIC
Book travel, accommodation, transport
Liaise with vessel coordinator
Liaise with agent re personnel arriving by air and onsigning as ship’s crew - complete necessary documentation
Create and issue travel advice notices for personnel arriving in Singapore & Australia eg health, customs & immigration requirements
Create and update manning spreadsheet with personnel’s certs etc and forward to BHPB for approval
Create and update manning spreadsheets reflecting personnel’s travel, accommodation, onsigning, offsigning
Request fixed wing and helo flights through BHPB
Reconcile invoices/statements for travel/accommodation


July 2010 – October 2010

Project Personnel & Travel Coordinator – Technip Oceania
Benchamas Project Thailand

Duties as above plus …..

Contacting personnel for work availability
Offshore Construction, ROV including SAT Divers, AIR Divers, LST & ALST
Confirm ROV personnel have current tickets/medicals/log book specific to their qualifications/work scope
Create new contracts and ensure signed and returned before personnel depart
Enter Timesheets


October 2006 – July 2010

Travel Coordinator - Engineering Oil & Gas & SWG Operations – Onshore Construction Crew

Responsible for booking, coordinating and purchasing all international & domestic travel, car hire, accommodation, conference rooms/meals for Project Induction meetings (up to 70 pax)
Booking on-line for Rio Tinto using the AMEX online system
Liaising with Clients, construction personnel, SAT Divers etc internationally and domestically, offshore and onshore
Sourcing information required for application for work visas eg Luanda, Papua New Guinea, China, Vietnam
Applying for visas in a timely manner to coincide with mobilisations and specific countries visa requirements…. eg Luanda….visas required to be issued 3 days prior to arriving in country and only last 15 days
Book Medicals eg UKOOA, HUET, Pre-employment, Drug & Alcohol screening, vaccinations
Book HUET courses eg BOSIET, TBOSIET and bridging courses
Create and update manning spreadsheets for each project
Track all Purchase Orders /tax invoices/costs and ensure charged to correct job
Crew changes on Jascon 25 for BHP (Client) and associated third parties
Create and maintain registers for mobile phones, laptops


July 2006 – September 2006 Purchasing & Expediting - A Contract Assignment
Cladtek International – Supplier & Manufacturer of Pipes, Fittings Flanges etc to Oil & Gas Projects

Expediting & Purchasing steel pipes, flanges etc from international suppliers
Logistics – liaise with shipping agents and coordinate freight worldwide to meet expected delivery dates and ensure all goods supplied meet Client’s specifications eg test certificates etc.
Booking travel, accommodation and organising visas for staff and new employees
Raising purchase orders, invoices, status and logistics reports using specific company software
Proof reading Client’s original enquiries against our quotes to Client, then Client’s purchase orders against our purchase orders and final invoices
Document Control
Liaising with our factory in Indonesia and other offices internationally


2000 – 2006

Manager/Owner

Vogue Sportswear a Clothing Manufacturing Business

The Old Curiosity Shop Antique Shop


1987 – 1999

Contract Project Administration Assignments – specifically tenders and contracts

Channar Mine Project – Hamersley Iron/Minenco Pty Limited $350 million project
HIsmelt HRDF Project – Davy Minenco Joint Venture
Barrack Silicon Stage I – Project Secretary
Worsley Alumina Project – Kaiser Engineers Australia
North West Shelf Project Sub Sea Pipe Line – Worley Engineering (Australia) Pty Ltd
Other contract assignments included working for
Stapleton & Associates Pty Limited – Consulting Electrical Engineers
Halpern Glick & Maunsell Pty Limited – Consulting Engineers
Maretech Ocean Services Pty Limited
Cockburn Cement Technical Research Division
Australian Marine Systems – refit of the HMAS Swan
Considine & Griffiths Architects - Secretary

Key Skills and Abilities
Good analytical problem solving ability, coordinating and organisational skills
Good communication skills – written and oral
Ability to prioritise tasks and to meet deadlines in high volume and pressure environments
Work as part of a team and share knowledge and thrive on a level of autonomy
Experience in purchasing, job costing, quotations, stock control/stocktaking, invoicing, purchase orders, debtors and creditors accounts…good with figures
Computer literacy word processing and data entry - Microsoft Word, Outlook, Internet, Excel, Database Management and Entry, Retex Storenet database, numerous inhouse software systems, digital photography (editing, downloading, emailing) and Apple McIntosh systems.
The ability to learn new systems easily
Ability to source products and negotiate best price and stay within budget
Attention to detail in all administration, documentation and document control
Excellent skills in searching and tracking down information
The ability to build and maintain good customer relationships with existing, new and prospective clients by recognising their individual requirements and grow the business through honest and achievable services and deadlines

Education
Won a Commonwealth Scholarship for Entrance to High School
High School – English, Maths A, Maths B, Physics, Biology, History & Geography

University of WA Summer School
Understanding Computers
Small Business Management

Yes

Interests
Photography, architecture and design, restoration of old cottages, pets and gardening
I lived in Singapore for 10 years, England for 2 and have travelled widely

Volunteer Work
Salvation Army Op Shops