CV Document Controller/Technical /Secretarial/Administration

Resume built for oil and gas job opportunities by a jobseeker with experience in Document Controller/Technical /Secretarial/Administration - would you like to offer this candidate a job/contract employment?

CV/Resume ID no.: 76743
Last Updated: Friday, November 2, 2007

Dear Sir,

I have been working as a Secretary/Executive Secretary/Steno Typist, Administration Executive (Dispatch – Vendors Payment Department) Technical Clerk and presently I am working as Document Controller in Japan Gas Corporation, Ras Laffan Industrial City for “Dolphin Onshore Facilities Project Ltd”, Doha, State of Qatar.

I am enclosing my resume and shall appreciate if your good self will provide me an opportunity to prove me as a valuable asset of your company.

I thank you for your time and courtesy in reviewing this material and for your consideration of my qualification. I would truly feel proud and
encouraged if I may be given a chance to cater high professional conduct being in the capacity of job that in turn can lead to shape a career for me encompassing challenges and high prospects.

I foresee and visualize an encouraging response from your side.

Yours faithfully

Secretarial Affairs
 Providing high-level administrative & secretarial support involving efficient handling of top & confidential correspondence, management of document flow, screening telephone calls, attending visitors & directing various queries to relevant departments.
 Answering, screening & making telephone calls on behalf of executive staff.
 Providing support to meetings including minutes and follow-up actions.
 Managing & controlling Input Documents / Technical Documents / Registration, Distribution, Storage & Maintenance of all Drawing / Documents received by Document Control Section.
 Maintaining Document Register for All types of Documents / Drawings available in section with necessary updating at regular intervals.
 Ensuring control for transmission of paper copies of documents / drawing to Customer /Suppliers/any other third Party.

General Administration
 Following-up with various departments for expedite outstanding documents / drawings issued for review / reference.
 Electronic Document Management like Creating documents, Uploading / Downloading, Routing, Distributing through software like CMS, EDIS.
 Coordinating with various Engineering disciplines and Projects Management with respect to registration, storage and distribution of documents.

Office Administration
 Maintaining equipments like Electronic Typing Telex, Fax etc.
 Carrying out receptionist duties such as greeting visitors & answering telephone calls.
 Arranging staff travel itineraries and accommodations.
 Managing human resources, property facilities and maintaining records.
 Training & supervising new administration staff.

 Pursuing Diploma Course in International Safety Management from AICOMAS.
 Diploma in Computers and Commercial Practice from National Open School, New Delhi
 B.A from Osmania University, Hyderabad in year
 Shorthand Lower (80 W.P.M)
 Typewriting Higher (45 W.P.M)
 Packages: MS Office (Word, PowerPoint, Excel, Outlook Express, Microsoft Outlook)
 Others: Lotus Notes (Sending & Receiving emails) & Internet Surfing.
 ICAPS (Integrated Commissioning and Progress System)
 EDIS (Engineering Document Inquiry System)
 CMS (Construction Management System)
 PROJECT PUNCH (MICROSOFT ACCESS)

DIPLOMA IN COMPUTERS IN COMMERCIAL PRACTICE

 A result oriented professional with over 8 years of cross cultural experience in the areas of Secretarial Functions, Office Administration, Client Servicing and General Administration.
 Presently working with JGC FZE ME, Qatar for Dolphin Energy Limited – Dolphin Onshore Facilities Project as Technical Assistant /Document Controller.
 Well experienced in the Records and Documents filing & indexing and handling Technical Documents and Drawings.
 Hands on experience in administering the entire operations of the office by keeping a track of office supplies, maintaining documents and liaising with other departments.
 Proficient in handling day-to-day activities in co-ordination with internal/external departments for smooth business operations.
 Demonstrated skills in relationship management coupled with expertise in handling top & confidential correspondence with clients.
 Strong problem solving & organizational abilities. Possess a flexible & detail oriented attitude.