CV Document Controller

Resume built for oil and gas job opportunities by a jobseeker with experience in Document Controller - would you like to offer this candidate a job/contract employment?

CV/Resume ID no.: 76771
Last Updated: Monday, October 6, 2008

Dear Sir

In response to the advertisement that has appeared in the www.oil-offshore-marine.com, I would like to apply for the position of Document Controller.

I am a Post graduate and completed my degree in Master of Arts and Diploma in Network Centered Computing. I am a young, energetic and enthusiastic person with more than seven (7) years of professional work experience. I have performed successfully in Document Controller role and well familiar with project documentations. In my present and past professional assignments, I have worked independently with minimum supervision. The relevant details are provided in my resume.

Presently, I am employed by M/s. Chiyoda/Technip JV “Qatargas II LNG Project” for Qatar Gas at Ras Laffan. I have excellent communication skills in spoken and written English language. I am computer literate with an excellent command in Microsoft Office Software Package.

I am very confident that I can successfully and efficiently deliver various tasks associated with the advertised job to your full satisfaction. I will be looking forward to appear for an interview and provide you more details regarding my qualifications and professional work experience.

M/s. Chiyoda/Technip Joint Venture, Doha, Qatar
Document Controller (July 2005 to-date)
Since July 2005, working as “Document Controller” with M/s. Chiyoda / Technip JV for their Qatar Gas II LNG Onshore Project.
• Process, reproduce, distribute, record and log of all incoming and outgoing drawings/documents.
• Issue and control of IDC (Inter Discipline Check) documents. Document monitoring and give reports to project and planning departments.
• Control of engineering input documents to procurement.
• Proper maintenance of vendor documents like technical drawings, operation manuals, and data sheets etc.
• Preparation and receipt of document transmittals.
• Maintain Drawing Issue Register and Incoming Drawing Register in the Computerized System.
• Controlling of superseded drawings/documents by replacement with the latest version and storing in a proper manner in which retrieval will be easy for future reference.
• Maintain QC records and ensure strict control of receipt, revisions and issue of these records.
• Maintain all code data records for all electrical equipment, instruments, mechanical and piping in accordance with code requirement.
• Maintain and Control of technical library, vendor catalogues and company brochures.
• Prepare and compile check out and hand over packages to be provided as a support service for electrical, mechanical, piping and control system groups.
• Preparation of Project turnover packages with completion of various site reports, commissioning reports.
• Archiving of the documents as directed by the authority to meet contract requirements.

Document Controller (July 2003 to June 2005)
Since July 2003 to June 2005 worked as “Document Controller” with M/s. Chiyoda/Technip JV “Debottlenecking Project” for Qatar Gas at Ras Laffan.
• Receive documents and other vendor information
• Check revisions, quality and quantity of the documents in accordance with accompanying transmittal.
• Data entry for all received information into the computerized system
• Distribution of document transmittal in a accordance to the distribution list.
• Filing of engineering documents by category wise and drawing number order.
• Filing of vendor information by purchase order number and control number.

• Report to Senior Document Controller of any discrepancies found in the transmittal and/or into drawing/document itself.
• Coordination with site supervisors for ensuring the current revision of the drawings/documents are in use.
• Reproduce and distribute drawings/documents as required by other discipline.
• Issue of drawings/documents to the client for approval.
• Prepare document transmittals.
• Maintain drawings received / issued register.
• Assist System Turnover Package documentation.
• Make sure that the original document stays in the Document Control.
• To ensure that superseded drawings/documents are removed from the active files and replaced with the latest revision.
• To file superseded drawings/documents separately in a manner in which retrieval will be easy for future reference.
• To assist other members of the group.

Apart from the routine jobs performing secretarial support to the Engineering Manager and Senior Engineers, preparing specifications, calculation sheets and data sheets, work progress reports, survey reports, minutes of meeting etc.
Hands on experience in identifying, sorting and handling of Engineering documents and drawings (Electrical & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, isometrics, manuals etc.) and familiarity with all types of office automation equipments.

M/s. Al Maaref Intl. Trading Co. W.L.L, Doha, Qatar
Office/Accounts Assistant (Oct. 2002 to May 2003)
• Preparation of accounting statements in spread sheets (MS Excel)
• Petty cash payments and control.
• Preparation and dispatch of sales invoices.
• Checking of purchase invoices.
• Book keeping entries (Data entries) into system (Accounting programme Tally 6.3).
M/s. Weizman Homes Ltd, Coimbatore – India
Executive Secretary (Sep 2000 to Aug 2002)
• Worked as Secretary with office administrative assignment.
• Administer the incoming and outgoing documentation and coordinate the effective distribution of documents. Also, follow-up the action with the concerned personnel and report to the Manager.
• Maintain correspondence/document reference ledger and ensure that unique number is allocated to the generated documents.
• Maintaining the library for International Codes & Standards, Project specific specifications and catalogues. Control the reproduction of documents, and in the end responsible for the archiving of documents (both in hard & electronic form).
• Preparing salary sheet / time sheet, calculating overtime for staff, preparing employment contract, calculating monthly allocation of staff benefits such as provision of annual leave salary, annual bonus, provisions for provident fund and other end of service benefits.
• Holding of petty cash for emergency purchase and stock stationeries.
• Arranging reception of customers at airport and their conveyance from airport to hotel.
• Organizing payroll and disbursing salary.
• Reimbursement of medical expenses of staff.

MA - Master of Arts (Economics)
Annamali University - India

Professional Diploma in Network Centered Computing (PNC-NIIT)
Study Cycle Contents
• Packages
MS Office 2000
• Operating Systems
Windows 98, Windows NT 4.0, Unix, Dos.
• Programming Languages
C++, Unix Shell Programming, Visual C++ with COM and active Template Libraries
Visual Basic with COM & Active X Controls, 32 Bit Programming using Win 32 API (Windows SDK)
• RDBMs
Sybase, SQL Server, MS Access
• Quality Management
Capability Maturity Model (CMM)
ISO and Quality, Procedures and Standards
• Diploma in Computer Applications
Basic of Computers
Windows 2000
Word 6.0
Excel 5.0
Power Point

Typewriting English Lower Kerala - India