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CV Contracts Administrator/ Manager

 
Contracts Administrator/ Manager

Resume built for oil and gas job opportunities by a jobseeker with experience in Contracts Administrator/ Manager - would you like to offer this candidate a job/contract employment?

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CV/Resume ID no.: 78277

Location (Residence): Melaka, Malaysia
Citizenship: India
 
Languages:
  Native: English United Kingdom
  Other: Hindi
 
Education & Experience: Work Authorization & Relocation:
Education:
  Bachelors in LAW

Years of Experience: 8 years
Authorized to work in:
   India, Malaysia
Present Location:
   Malaysia, Melaka
Relocation:
   European Union, UK (in particular), United States, Australia, Austria, United States
 
Expertise
Category Subcategory Ability Experience
Commercial/Financial Contracts Administration Experienced 16 years
Legal Counsel Experienced 16 years
 
CV/Resume Details
 
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

Dear Recruiting Manager,

Please find attached my resume for the position of 'Contracts Manager and/or Administrator'.

Presently I am working as “Contract Claims Co-ordinator” for Lurgi, deputed at construction site of “Lube Base Oil Project” for Petronas Penapisan (Melaka) Sdn. Bhd. in the State of Melaka, Malaysia.

In summary my skills, education and experience applicable to the above role are:
Ø Bachelor of Sciences and Law, Associate Membership of Institute of Chartered Secretaries and Administrator, London and Institute of Company Secretaries of India and pursuing MBA from IGNOU, India.
Ø Experience in Legal & Commercial and Contract administration roles in an EPC environment in Oil, Gas and Petrochemical Industry.
Ø Experience liaising with legal counsel, auditors, consultants and statutory authorities.
Ø Worked closely with Procurement services, Planning, Construction, QA/QC, HSE (Health, Safety and Environment) and Commissioning for Contracts administration and implementation.
Ø Experience of co-ordination of activities at international level in a consortium environment like dealing with internationally reputed Client, Consortium partners, Licensors, Project Management Consultants, Sub-Contractors and Vendors.
Ø Excellent negotiation, drafting and interpersonal skills.
Ø Particularly, Iam good in claims management and commercial things.

I am confident that my qualifications, skills and past working experiences are relevant to the requirements of the position and I can make significant contributions to the continued success of your organization. I would appreciate the opportunity to discuss with you personally how I can best serve your organization.

Thank you for your time and consideration and I look forward to hearing from you.

2. Work Experience - CV/Resume Part 2 [Mandatory]

EMPLOYMENT HISTORY AND WORK EXPERIENCE:

1. Working with Lurgi, a German M.N.C based in Frankfurt, an Air Liquide Company, Lurgi is leading Technology Company operating worldwide in the fields of process engineering and plant contracting –from March 2002 to March 2005 and again joined in March 2006.

Presently working as “Contract Claims Co-ordinator” with Lurgi Sdn. Bhd., Malaysia, deputed at Construction Site of “Lube Base Oil Project” for Petronas Penapisan (Melaka) Sdn. Bhd. in the State of Melaka, Malaysia- (Period from September 2006 till now)

Contracts Administration:
Ø Tender Management: Interpretation and analysis of Main Contract technical and commercial requirements, drafting tender clarifications/deviations etc.
Ø Drafting, vetting and review of Contracts & Agreements, Purchase Orders, Work Orders, amendment to contracts and change orders etc.
Ø Sub-Contractor Management: Preparation of Invitation of Bid, Short-listing of Subcontractors, Drafting of Question Dossier Documents, Requisite for Quotation, Bidding, Bid Evaluation (Technical and Commercial) and raising of Purchase Orders/ Contracts. Monitor and, in collaboration with other appropriate site disciplines, ensure that the performance of each assigned contractor/sub-contractor is recorded together with explanations of any deviations from the required performance.
Ø Developing of Contracts Strategy and Procedures.
Ø Contract Implementation: Ensure that assigned staffs are familiar with the project organisation, schedule, scope and the allocated contracts; including their Conditions of Contract, Bills of Quantities, Pricing Schedules and associated drawings and technical specifications.
Ø Commercial administration: Issuance of work progress certificates, payment invoices, maintenance of payment milestones and invoice register and ensuring of timely receipt according to the terms of their contracts.
Ø Liaising on a peer-to-peer basis with the Client (PETRONAS), PMC (Foster Wheeler), Licensor (ExxonMobil), Consortium Partners (L&T & KQKS.) and vendors (s.as Kobe Steel, OGCP etc)
Ø Ensure that contractor’s bank or other guarantees, insurances, licenses and permits are required by its contract have been issued. Maintain a register of such documents and monitor to ensure they are renewed as and when required.
Ø Use all resources and remedies under the contract in order to ensure that contractors meet their contractual obligations.
Ø Draw up and issue the appropriate provisional and final acceptance certificates at the appropriate time.

Project Controls:
Ø Compilation of the Daily reports, Weekly reports and Monthly reports for the perusal of Client and Management.
Ø Organising site Construction, Safety, QA/QC and Project Management meetings and preparing minutes for the respective meetings.
Ø Liaise with Engineering, Construction, Planning and scheduling, Procurement, Safety, QA/QC, Electrical and Instrumentation departments to resolve the interface issues and generating various kinds of reports.
Ø Ensure that an effective communication is established between the Consortium partners, Sub-Contractors, PMC and Client.
Ø Ensure that Construction Managers and Supervision are fully informed as to their own and Contractor’s rights and obligations.
Ø On behalf of management receive correspondence from the contractors and draft replies. Ensure that an up to date and accurate filing system is in place for documentation issued to and received from the contractor is in place.
Ø Prepare Notices and other correspondence for signature by the Project Director/Site Manager in accordance with the requirements of the Contracts.
Ø Ensure that proper documentation is kept to facilitate technical or financial audit.
Ø Ensure the security of original contract and contractual documents is maintained in accordance with project procedures.

Claim Management:
Ø Ensure that the assigned manager/staff monitor any changes to the value of the work in each allocated contract arising from drawing revisions, site instructions, time schedule, contract variations or other causes.
Ø Support Management in the preparation of change notices to Owner as may be required and ensuring that the Change Orders has formally signed and approved.
Ø Review site instructions and monitor for potential additional or reduced costs. Initiate extra work orders, where appropriate.
Ø Review claims from and back-charges on contractors/consortium partners. Recommend settlements and negotiate and if instructed by management negotiate closure.
Ø Prepare amendments to the contracts as and when required.
Ø Maintain a register of claims, including potential, actual and closed claims. Inform management of any adverse trends or other observations that indicate management intervention is required.


Earlier working as “Company Secretary cum Commercial Lead” with Lurgi India Co. Private Ltd, Delhi Office, 100% Subsidiary of Lurgi AG, Frankfurt (Period March 2002 to March 2005 and March 2006 to November 2006)

Commercial, Legal and Arbitration matters:
Ø PMC services: Preparation of Invitation of Bid, Short-listing of Subcontractors, Drafting of Question Dossier Documents, Requisite for Quotation, Bidding, Bid Evaluation (Technical and Commercial) and raising of Purchase Orders/ Contracts. Monitor and, in collaboration with other appropriate site disciplines, ensure that the performance of each assigned contractor/sub-contractor is recorded together with explanations of any deviations from the required performance
Ø Drafting, vetting and review of the commercial part of the proposals for submissions to Clients.
Ø Drafting, vetting and review of Contracts & Agreements, Purchase Orders, Work Orders, amendment to contracts and change orders.
Ø Preparation of Invoices & Invoice Registers as per billing schedule and terms & condition the contracts.
Ø Drafting & review of Secrecy/ Confidentiality Agreement and Memorandum of Understanding.
Ø Review of Bank Guarantees & Letters of Credit arrangements

Ø Drafting, vetting and review of statement of facts, arguments, reapplication, rejoinders etc in arbitration cases.
Ø Study of contracts, agreements, work orders, purchase orders, invoices, bank guarantees, letter of credit arrangement and R/A bills to prepare statement of evidences and submissions.
Ø Attending Arbitration hearings.

Ø Liaising with Advocates and Solicitors of the company.
Ø Vetting and registration of lease agreements, license agreements, hire agreements, security deposit agreements etc.

Secretarial:
Ø Preparation of detailed agenda of Board meetings, Remuneration Committee meetings and Audit Committee meetings.
Ø Holding of Board meetings, General meetings and Committee meetings.
Ø Maintenance of Minutes books & other statutory books of company.
Ø Transfer & issue of share certificates.
Ø Dealing with Department of Company Affairs & Company Law Board (C.L.B) for various types of approvals.
Ø All Registrar of Companies (ROC) matters like filing of various forms, conducting search and Charge registration.
Ø All compliance activities under MCA-21.
Ø Assisting in finalization of Annual accounts.
Ø Dealing with statutory auditors (KPMG) and internal auditors (Duggar & Associates).
Ø Liasoning with solicitors (Khaitan & Co.), Financial Institutions, Bankers and Mutual Funds etc. for investments.
Ø Assisting in finalization of Annual accounts.

FEMA & Reserve Bank of India matters:
Ø Work relating to Export of IT Enabled Services.
Ø Work relating to Foreign Collaboration and External Commercial Borrowings.
Ø Remittance of dividend to foreign shareholders.
Ø Redemption of preference shares held by foreign shareholders.
Ø Transfer of shares from Resident to Non-resident.
Ø Foreign suppliers payments.
Ø Remittance made against services availed from foreign agency, import of design & drawings etc.
Ø Deduction of tax as per Double taxation avoidance treaty.
Ø Deduction & deposit of Research & Development Cess.
Ø Dealing with Secretariat Industrial Assistance (SIA), RBI and Authorised dealers’ etc.

2. Worked as Assistant Manager with GE Capital, 100% subsidiary of worlds most respected company General Electric (USA). It renders niche tax and treasury consultancy and project management services to GE group worldwide- from March 2005 to February 2006

Legal & Compliance matters:
Ø Contracts Administration: Drafting and vetting of Statement of Works (SOW’s) & Master Services Agreement (MSA’s) and Amendment to SOW’s and MSA’s.
Ø Claim Management
Ø Drafting & vetting of Cost Share Agreements.
Ø PF Registration in Delhi.
Ø Service tax registration.
Ø Shops & Establishment Registration in Haryana & Bangalore.
Ø Professional tax registration in Bangalore.
Ø Filling & filing of annual return to RBI.
Ø Filling & filing of quarterly return to VEPZ.

Commercial Matters:
Ø Revenue Recognition
Ø Accruing the production billing amount into the books of GE Capital
Ø Advising the accounting team for Internal Billing Settlement.
Ø Vetting and forwarding the invoices to the Business Heads for their validation.
Ø Raising of Invoices to Customers.
Ø Interacting with Customers for the receipt of the revenue.
Ø Filling & filing of Softex forms with STPI, Noida for endorsement of forms & Invoices
Ø Reconciling the FIRC amount with amount billed to the customer.
Ø Filing of endorsed forms with reconciliations to RBI, through Authorised Dealer.
Ø Assisting in the finalization of the Balance Sheet.
Ø Dealing with KPMG for Statutory Audit &Tax Audit
Ø Dealing with RSM& Co. for Transfer Pricing Audit.


Secretarial:
Ø Preparation of detailed agenda of Board meetings, Remuneration Committee meetings and Audit Committee meetings.
Ø Holding of Board meetings, General meetings and Committee meetings.
Ø Maintenance of Minutes books & other statutory books of company.
Ø All Registrar of Companies (ROC) matters like filing of various forms, conducting search and Charge registration.
Ø Name Change.
Ø Composition of Offence & Condonation of Delay.

3. Worked as Management Trainee in B. Khera Financial Services Ltd., member of NSE & DSE - from December 1999 to May 2001.

Ø Legal & Secretarial
Ø Accounting


3. Education & Training - CV/Resume Part 3 [Mandatory]

Ø Science Graduate from Jammu University, India, May’96.
Ø Law Graduate from Jammu University, India, September’99.
Ø Associate Member of Institute of Company Secretaries of India (ICSI), November’01.
Ø Associate Member of Institute of Chartered Secretaries & Administrators London, UK, August’05.
Ø M.B.A (Finance) from IGNOU, Project work is pending.


4. Computer Skills - CV/Resume Part 4 [Mandatory]
-MS Office
-Worked on ERP compatible package
5. Other Skills - CV/Resume Part 5 [Optional]
Nice blend of Legal, Commercial and Technical Skills
6. Additional Information - CV/Resume Part 6 [Optional]
My Objective is to work in an dynamic and professionally managed organisation, which can provide me with ample number of opportunities wherein I can learn as well as brush up my professional skills and make significant contributions to the continued success of your organization.

 

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Contracts Administrator/ Manager
CV/Resume ID no.: 78277

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