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CV Document Controller / Secretary

Document Controller / Secretary

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CV/Resume ID no.: 80392

Location (Residence): Doha, Qatar
Citizenship: Philippines
  Native: English United States
  Other: None
Education & Experience: Work Authorization & Relocation:
  Bachelors in Business Administrations

Years of Experience: 6 years
Authorized to work in:
   United Arab Emirates
Present Location:
   Qatar, Doha
   Anywhere (International)
Category Subcategory Ability Experience
Administration Secretary Experienced 5 years
Administration Data Management Experienced 2 years
Administration Document Control Experienced 2 years
Sales/Marketing Public Relations Experienced 3 years
CV/Resume Details
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

Dear Sir / Madam;
I’m applying for a any position with sincere intention of having a stable career in a professionally governed and conductive to growth environment prevalent in your organization. Hence, please find attached copy of my curriculum vitae for your benevolent consideration.

If given a chance that all my qualifications and experiences are suitable, I am willing to attend for an interview at anytime.

Thanking you and hoping for your kind consideration

2. Work Experience - CV/Resume Part 2 [Mandatory]

Company : BARWA REAL ESTATE Barwa West Bay – Financial District
Period of Service : October 22, 2007 – Present
Job Description :
 Document Controlling:
 Formulate Document Control Solutions in MS ACCESS & EXCEL.
 Implement Document Management System in whole Department.
 Arrange Tender Documents from Contractors for completion of Authorizing Officer and for review by Legal & Contracts Team.
 Generate System in Numbering, Filing and Achieving.
 Screen incoming correspondence (e.i., memo, letters, reports, transmittal, drawings, documents, minutes of meeting, specifications, tender docs, etc.).
 Enter into logging/automated tracking system, determine what actions to be take, copy correspondence & distribute to appropriate staff.
 Maintain administrative files (e.g., memo, letters, reports, issues, papers, etc.) in order to ensure materials are available for future reference, retrieve for future assignments / projects / meetings.
 Liaise with Engineers, Consultants & Project Mgmt Representative as required.
 Prepare & Follow up Weekly Pending for Senior Engineers in order to answer all information outlining to be discussed, considered and acted.
 Keeping track of all Correspondences, Engineering Drawings & Documents through an MS ACCESS Registration System.
 Secretarial Support:
 Screen Telephone Calls & Visitors to address inquiries in order to assist & refer to appropriate staff.
 Processing all outgoing communication in the form of emails, letters, other forms of communication.
 Scheduling appointments, meetings and personal appearances by the Executive Manager.
 Make travel arrangements for Executive Manager in order to assist in their travel needs (e.g.,
Airline reservations, ground transportation, hotel accommodations, etc.)
 Provide Secretarial support for the Senior Engineers as required.

(Under Royal BAM Group, Netherlands)
Al Hitmi Office Building Project, Doha, Qatar
Period of Service : May 1, 2006 – October 21, 2007
Job Description :
 Document Controlling:
 Manage incoming, outgoing correspondences, drawings and documents by using the following MS Applications.
a) (PMR) Project Mail Registration of Incoming & Outgoing Correspondences
i) Letters, Memo, Fax, Transmittal, Emails, Minutes of Meeting & Site Queries
b) (PDC) Project Document Control for Contractor & Subcontractor’s Documents & Drawings;
i) Document Transmittal
ii) Client’s Review Transmittal
iii) Material Approval Requests
iv) Prequalification Submission
v) Document Distribution
c) (SPDC) Small Project Document Control for Client’s Document & Drawing;
i) Design Drawings
ii) Inter Discipline Check
iii) Request for Information
iv) Document Distribution & Transmittal
 Assists and instruct Subcontractor’s in their preparation of pre-qualifications, documents & drawings by using Company’s layout and project quality procedures.
 Ensure that any revisions or changes to documents & drawings are control to ensure that only the latest issue is in use.
 Office Administration & General tasks:
 Typing general correspondences, documents, requests for information, transmittals, client’s review transmittal & distributions.
 Collate & distribute mails to the personnel.
 Supervise the mail registration system as operated by the Project Secretary and Document Controller and Asst. Doc. Controller.
 Manage Stationary and ensure the supplies are adequate for the requirements.
 Organize all document folders on server and update the information as necessary.
 Assist with preparing power point & company profile presentations.

New Doha International Airport
Reclamation and Revetment Project
Doha, Qatar
Period of Service : April 13, 2005 – April 30, 2006
Job Description :

 Assist in smooth running of office by ensuring good administration
 Document Controlling:
 Log Incoming & outgoing transmittal, letters, emails, fax & memo by using MS ACCESS
 Notification & Inspection reports
 Daily, weekly, monthly reports
 Survey & Safety reports
 Prepares Request for information & Material Requests
 Weekly meetings
 Design & Construction Drawings
 Office Administration:
 Ensure adequate and proper storage of stationary
 Management of photocopying, binding, scanning of documents & correspondence
 Typing general correspondence
 Distribute of mail to allocated personnel.
 Organize filing system.
 Ensure files are archived in an orderly and traceable manner in the yard.
 General:
 Handle incoming & outgoing calls in a professional and courteous manner.
 Assist Purchasing Manager in preparation of Marketing material & documentation.
 Assist in hotel bookings and travel arrangements of visitors
 Assist HR Manager to evaluate applicants on their initial interview.

Company : STARBUCKS INTERNATIONAL, Landmark, Doha-Qatar
Period of Service : May 13, 2002 – April 5, 2005
Job Description :
 Assigns and handle different station in the store.
- Cash register - Retail Management
- Bar Station - Backroom
- Café / Dining Area - Pastry
 Responsible in monitoring store promotions and marketing like banner, leaflet and signage’s.
 In charge in organizing, facilitating customer coffee seminar and staff coffee seminar.
 Provide training for the new hired staff in operations and in their learning journey guide.

Robinsons Department Store Head Office
Merchandising Department, Quezon City, Philippines
Designation : SECRETARY
Period of Service : February 3, 2001 – March 24, 2002
Job Description :
 Prepares memos, letters and purchase order.
 Responsible on procurement of right merchandise.
 Assist and entertain concessionaire’s concern and inquiries.
 Process concessionaire is drawing proposals.

Loans Department, Grace Park, Caloocan City, Philippines
Designation : GENERAL CLERK - (Reliever)
Period of Service : September - December 2000 (3 mos. Contract)
Job Description :
 Assist clients on their loan inquiries.
 Filing, copying, binding, scanning and typing loan contract.
 Responsible for balancing, encoding, sorting of commercial and personal checks.
 Assist Loan Processor for preparing loan document and collecting monthly interest from the clients by using payment application.
 Handle incoming and outgoing calls.

Company : EQUITABLE PCIBANK (Marikina Branch)
Sta. Elena, Marikina City, Philippines
Designation : CLERK - On-the-job Training
Period of Service : November 1999 – February 2000
Job Description :
 Assist Teller to handle new accounts.
 Filing, copying and typing letters drafted by Branch Supervisor.
 Handle incoming & outgoing calls.
 Responsible in sorting notes, commercial & personal checks.
 And handles all other duties as may be assigned.

3. Education & Training - CV/Resume Part 3 [Mandatory]

1997-2000 Institute of Creative Computer Technology
(Second – Fourth Year) Bachelor of Science Major in Computer Management
1996-1997(First Year) Philippine School of Business Administration Bachelor of Science Major in Management
SECONDARY Marikina Science High School
1992-1996 High School Diploma

4. Computer Skills - CV/Resume Part 4 [Mandatory]
MS Office Applications
6. BAsic AutoCad
5. Other Skills - CV/Resume Part 5 [Optional]
 Highly Proficient in MS Office Applications 2003-2007 (EXCEL, WORD, POWERPOINT, ACCESS, OUTLOOK).
 Basic Information in COREL DRAW & AUTOCAD
 Proficient in Document Management System, Secretarial & Administrative functions.
 Net Surfing & Searching & Reading
6. Additional Information - CV/Resume Part 6 [Optional]
Age / Date of Birth: 28 Years Old / June 25, 1979
Place of Birth : Manila, Philippines
Civil Status : Married w/ 1 Kid
Nationality : Filipino
Religion : Roman Catholic (Christian)
Visa Status : Working Residence - Company Visa (Transferable)


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Document Controller / Secretary
CV/Resume ID no.: 80392

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