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CV Administrative & HR Officer / Executive post / Document Control

Administrative & HR Officer / Executive post / Document Control

Resume built for oil and gas job opportunities by a jobseeker with experience in Administrative & HR Officer / Executive post / Document Control - would you like to offer this candidate a job/contract employment?

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CV/Resume ID no.: 80393

Location (Residence): Doha, Qatar
Citizenship: Philippines
  Native: English Philippines
  Other: None
Education & Experience: Work Authorization & Relocation:
  Bachelors in Business Administration

Years of Experience: 10 years
Authorized to work in:
   Pakistan, Philippines
Present Location:
   Qatar, Doha
   Canada, France, Switzerland
Category Subcategory Ability Experience
Administration Secretary Trainee 4 years
Human Resources Recruitment Trainee 8 years
Administration Administration Trainee 4 years
Other Customer Service Trainee 4 years
Administration Customer Service Trainee 10 years
CV/Resume Details
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

The Manager
Human Resources Department

Dear Sir/Madam,


The following resume is presented for your consideration. My qualifications represent a background of increasingly important assignments within organizations in Philippines & here in Qatar. These experiences have given me the opportunity to make many profitable contributions in a number of functional areas.

I offer a 7-years track record in office management and administrative support. You will benefit from my following key strengths:

- Computer expertise, with proficiency in all MS Office programs (Word, Excel, PowerPoint, Access and Outlook). Can also manage to do trouble shooting and fix computer minor problems.
- Broad-based experience covering a full spectrum of administrative duties, including executive support, office management, administration, Human resource, customer care, accounting support, document preparation, Document Control, travel/meeting coordination and Sales & Marketing.
- Superior multitasking talents, with the ability to manage multiple high-priority assignments and develop solutions to challenging business problems.

As the enclosed resume simply summarizes my capabilities and career history, there is considerably more to relate. I would appreciate the opportunity to meet with you personally to specifically discuss what I could do for your organization.

Please feel free to contact me at the mobile number stated to my CV or mail address.

2. Work Experience - CV/Resume Part 2 [Mandatory]

Barwa Real Estate Co.
Executive Secretary/P.A – Document Control
June 2007 –present

- Executes general correspondence, documents, request for information, Transmittal, clients review transmittal & distributions.
- Addresses clients inquiry and provides general information, consequently relays each inquiry to the person concerned
- Receiving & scanning all calls and visitors; ascertain the nature of business, directs them to the party concerned and arranging appointment on wards.
- Receive and dispatch incoming correspondence
- Update recording of the all incoming documents using Microsoft access
- Controlling all incoming letters, drawings, tenders, contract documents & invoices
- Link the scan files to the desired reference number of the correspondence
- Responsible for Distribution list of Documents
- Preparing logs of each submittal
- Updating and organizing comprehensive filling system.
- Arranging interview schedule for the applicants
- Maintaining the day to day appointment of the CEO
- Liaising with our head office for visa and ticket arrangements
- Arranging flight, hotel and transport booking for CEO
- Monitoring office supplies
- Handling the petty cash
- Update daily & monthly record of expenses
- Maintain confidentiality of important issues/matter
- Manage stationary and ensure the supplies are adequate for the requirements.
- Organize all documents shared folders and update the information as necessary

Septec Gen. Services, Inc.
Exec. Secretary/Admin. Officer
May 2003- Feb. 2007

Executive Secretary;
- Responsible for the day-to-day operations of the company
- Hires and supervises any paid office staff, coordinates all volunteer office workers, and routinely handles unusual problems under difficult circumstances in what is sometimes an unsettled environment.
- Manages all correspondence
- Handles & manage the office fund
- Provides managerial support for the company president
- Arrange hotel & flight booking for the company guest and for the president
- Maintain the office stationary supplies
- Maintain the filing record thru hard copy & soft copy

Administration Officer;
- Responsible for recruitment process
- Responsible for administration works - timekeeping & payroll
- Issuance of disciplinary action notice to employee with infraction on Company Rules
- Entertaining clients call & verification
- Visa processing for the foreign company visitors
- Newly company licenses processing
- Accounting works
- Marketing & sales works on field
- Making sales output for LG aircon product
- Responsible for banking transaction
- Updates the company account balances
- Handles & manages office fund
- Provide managerial support for the company president
- Establish & maintain human resources information system
- Giving final interview for the new applicant
- Checking the 201-file or employee file information
- Conducting meeting to all employees for their jobs, Office matter.
- Perform other duties that may assign from time to time

3. Education & Training - CV/Resume Part 3 [Mandatory]

San Sebastian College Recolletos
B.S. Business Administration - 1997-2001
Major in Management

AMA Computer Learning Center
Computer Secretarial
Rosario, Cavite Philippines
Cavite City, Philippines

4. Computer Skills - CV/Resume Part 4 [Mandatory]
1. Demonstrated excellent computer skills in MS Office application 2007 (PowerPoint, Excel, Word, Outlook)
2. Can work on the internet
3. Can do computer trouble shooting for minor problems
5. Other Skills - CV/Resume Part 5 [Optional]
1. Excellent in dealing and communicating to people
2. Proficient in using the Internet
3. Extensive knowledge in Driving
4. Fast learner in everything especially when needed in the job.
6. Additional Information - CV/Resume Part 6 [Optional]
Summary of Responsibilities:
1. Systemized and maintain the filing system
2. Maintained and compiled business as well as personal related expenses for re-imbursement
3. Arrange flights and hotel booking during business & personal travel
4. Arrange appointment meetings
5. Monitor payment for contractor/consultant
6. Answered and screen telephone calls
7. Handled confidential and sensitive data with utmost secrecy
8. Handled the disbursement of petty cash as well as the stationery
9. Manage document control
10. Manage correspondence, transmittal, and memo
11. Manage & Handles the accounts payable and petty cash
12. Answering email of the contractor/consultant if needed
13. HR & Admin coordinator
14. Arranging recruitment process
15. Arranging Interview for the applicants
16. Executes Sales & Marketing works


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Administrative & HR Officer / Executive post / Document Control
CV/Resume ID no.: 80393

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