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CV Admin support / document controller

Admin support / document controller

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CV/Resume ID no.: 81381

Location (Residence): Dubai, United Arab Emirates
Citizenship: Philippines
  Native: English Philippines
  Other: English
Education & Experience: Work Authorization & Relocation:
  Bachelors in Foreign Service - International Trade

Years of Experience: 10 years
Authorized to work in:
   Canada, Italy, Maldives, Netherlands, Netherlands Antilles, New Zealand, Qatar, Switzerland, United Arab Emirates, United Kingdom, United States
Present Location:
   United Arab Emirates, Dubai
   Anywhere (International)
Category Subcategory Ability Experience
Administration Customer Service Experienced 17 years
Administration Receptionist Experienced 10 years
Administration Document Control Experienced 3 years
Commercial/Financial Commercial Negotiations Experienced 2 years
CV/Resume Details
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

I just recently work in a MNC located in Jebel Ali and willing to join for another company for a better possibilities and discover other things that I know I can do better of than what I have had in the past. With all the experienced that I have gained in the past, I am still willing to start from the lower rank and have it as my stepping stone to start until I reached the peak of my career. With an open heart and willingness to learn I am very much interested to join another MNC to share my knowledge and experience. To be a part of a fast-growing company that offers career growth/development among the people is what I am always looking for.

2. Work Experience - CV/Resume Part 2 [Mandatory]

I basically work in Dubai for almost 2 years in the same position as a receptionists, but the actual jobs does not speak only of a task as a basic/literally receptionist. Normally I work as an secretary cum document controller and admin support.

In Philippines, I had been in various Industry, From Manufacturing Industry, Sales, Real States, Callcenter Customer Service/ Collection Department (Bank Accounts).

Please Find below the details of my work experience:

Sept 2007 – June 2008 Receptionist cum Assistant to the Gen Mgr/Document Controller/ Purchasing
WIKA Middle East FZE (INSTRUMENTATION) Jebel Ali, Dubai, UAE
Job Description: as a RECEPTIONIST: In-charge of all incoming calls, guests, training/meeting requirements. Responsible for routing all incoming calls to corresponding extensions/ people. Keeping track of the office supplies & office daily (basic consumption) such as sugar/tea/coffee. SALES/DOCUMENT CONTROLLER: (1) receives sales INQUIRIES, (2) designate/allocate/assign quotation control number for each inquiry or purchase order, (3) filling/archiving on a daily/monthly basis for: Quotations; Inquiry; Job Orders; Invoices; Updating record; Validity of archives; Sorting out obsolete documents; etc. (4) Overall in-charge of the FILLING SYSTEM for the company and ARCHIVING from invoices, quotation, inquiries, Purchase Orders and GM’s files/documents. Takes control of the Archive room, controlled & not controlled documents. ASSISTANT TO GM: prepares production sales report on a monthly basis, Prepares report presentation using POWER POINT and excel program. Performs Clerical Jobs, documents handling, flights, hotels and restaurant reservations for upcoming guests and office events as per given instruction. In-charge of all other GM admin works. PURCHASING: handles office supplies purchasing, inventory, control of stocks and orders from production, sales and other department. In-charge of purchasing for grocery items for office consumption. In-charge for purchasing of Hygienic materials from Fine Hygiene Company and Orchids International.

June 2006 - June 2007 Receptionist cum Admin
Holistic Healing Medical Center (HOMEOPATHY) Dubai, UAE
Job Description: In-charge of all incoming calls, patients inquiry, appointment scheduling for doctors & patients. Answering patient’s inquiry. Handles admin works. Responsible for the work flow of the clinic. Disseminates patients among respective doctors and nurses. Takes control of the schedule on a daily basis. Schedule and Patients flow. Check-out patient, book the next appointment for them and receives payment. Handles the cashier section. In-charge for the clinic Library – books & medical records (safe keeping & releasing)

Apr 2005 – June 2006 Collections – Fifth Third (5/3) Bank (Eastern, USA)
Teletech Customer Care (CALLCENTER INDUSTRY) Manila, Philippines
Job Description: In-charge for the collection of all delinquent accounts to encourage the customer bring the account up-to-date and out of delinquency. Handles Car Loan Leasing and Installment; Mortgages; Credit Card payments (VISA/MasterCard); Savings Account; Balance Transfer; Revolving Credits; Overdrawn Checking Accounts; and some other personal account for Fifth Third Bank Customer in Eastern America.

2002 - 2006 Sales Representative - Family business (part-time)
C.A.A. Las Pinas Wet Market (Family Business)
Job Description: Managed the family business, Inventory, Daily Sales, Distribution and supply.

2002 - 2006 Sales Representative
SM Mall: Toy Kingdom, Philippines
Job Description: In-charge of the Daily Sales, Inventory and product sales monitoring. Product demo and customer service.

Department Clerk / Document Controller (2001-2002)
Engineering Clerk/ Document Controller (2000-2001)
WIP Encoder / Department Document Controller (1999-2000)
PerkinElmer Optoelectronics Philippines - Cabuyao, Laguna
(Department: Sensors & Hybrid + Chip On Board)
Job Description(s):
Handles production documents: (Controlled, Uncontrolled & Obsolete), Archiving and all other document related jobs.
Handles department reports used by engineering dept and product specialist: Preparation/Presentation (using PowerPoint & Excel)
Yield data gathering needed for production report. (Extracted from database FoxPro and transfer to Excel to make a better presentation)
Encodes production output and timesheets COMING FROM PRODUCTION OPERATOR
Handles stock for production office supplies & engineering parts for evaluation.
In-charge for controlled documents handling & archiving for Hybrid & Sensor/COB
Creates document/ forms for production use, when needed
Handled internal quality documents for filling & releasing (Controlled, uncontrolled, & obsolete documents)
Revises documents when needed
Complete, submit, and re-order Purchase Requisition (P.O) -via manual & on-line using SAP
In-charge for Generating production Report (weekly/ monthly/ quarterly and annually)

Year 1998 On-the-job training Japan/Australiasia Division, Department of Trade & Industry – ( Import/ Export )
Makati City - Philippines
Work Description(s):
Answer incoming calls, receives fax data from outside client, list of orders and sample products.
Distribute export docs to designated departments & double check if the orders are complete.
Receive Performa invoice (PI) from clients, check if info are complete & have it approved accordingly.
Finalizes bill of lading.
Receives documents from the other department & updates log book for incoming/outgoing newly issued documents.
Department document controller / researcher

3. Education & Training - CV/Resume Part 3 [Mandatory]

1995 – 1999 Bachelor of Science in Foreign Service (BSFS) Major in International Trade
Lyceum of the Philippines, Manila

Apr 98– May 98 Advance Computer Course (IT Power Module 1)
(Certified) Informatics Computer Institute, Parañaque City
Oct 03 – Dec 03 Hotel and Restaurant Services (Waiter Class 3)
(Certified) Technical Education and Skills Development Authority – TESDA, Las Piñas

Secondary Education 1991 – 1995 Parañaque Municipal High School, Philippines
Primary Education 1985 – 1991 C.A.A. Elementary School Las Piñas, Philippines

4. Computer Skills - CV/Resume Part 4 [Mandatory]
MS Office Application ( Power Point, Excel, Words, Net Browsing), basic computer trouble shooting

Apr 98– May 98 Advance Computer Course (IT Power Module 1)
(Certified) Informatics Computer Institute, Parañaque City
5. Other Skills - CV/Resume Part 5 [Optional]
* Computer literate (MS Office Application/ Outlook/ Internet Explorer/ basic computer touble shooting)
* With background in French & Japanese language
* Above-average communication skills
* Pro-active, Determined, Persistent, self-driven
* Business – oriented
* A God-fearing person.
6. Additional Information - CV/Resume Part 6 [Optional]
A well-determined person, business-oriented, proactive and persistent


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Admin support / document controller
CV/Resume ID no.: 81381

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