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CV Administration - Procurement, Material Control, Contracts & Warehouse

 
Administration - Procurement, Material Control, Contracts & Warehouse

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CV/Resume ID no.: 84130

Location (Residence): district muzaffargarh pakistan, Pakistan
Citizenship: Pakistan
 
Languages:
  Native: English United States
  Other: None
 
Education & Experience: Work Authorization & Relocation:
Education:
  Bachelors in economics

Years of Experience: 17 years
Authorized to work in:
   Pakistan
Present Location:
   pakistan, kotadu
Relocation:
   Anywhere (International)
 
Expertise
Category Subcategory Ability Experience
Administration Document Control Experienced 25 years
Administration Document Control Experienced 1 year
Administration Document Control Experienced 1 year
Administration Document Control Experienced 5 years
Administration Document Control Experienced 1 year
Administration Document Control Experienced 6 years
 
CV/Resume Details
 
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

As my enclosed resume indicates that I have worked with Power Plants, Multinational Companies, Refinery as a part of technical team in an organization that offers career growth, leadership team development qualities and enhancement coupled with challenging job environment and also a creative and enthusiastic person with a diverse range of administration I Materials Management. Having Bachelor of Arts Degree from Punjab University, is one of the most reputable university of Pakistan, Presently I am employed in Pak Arab Refinery – PARCO MCR, Mehmood Kot Pakistan (Thru SIC). Here I have been posted in the Materials Management Department, (Since May, 2001)

My job in this department has been taken me through the section of Procurement, Material Control, Contracts & Warehouse; my bosses show a high regard and confidence in my capabilities which is expressed, besides others, by the increased amount of work and assigning of newer assignments to me in a very short time. Ergo, I am confident that I shall be in an excellent position to apply my knowledge and skills to the betterment of your esteemed organization. I am looking forward to hearing from you in the near future and would be pleased to meet with you to discuss any exciting opportunity.
I am looking for an opportunity to become a member of your dedicated and result oriented team. I am confident that my experience with reputable organizations and Pak Arab Refinery Company Ltd. PARCO MCR would serve as an asset to your organization.

2. Work Experience - CV/Resume Part 2 [Mandatory]

09-05-01 Pak Arab Refinery Ltd. (PARCO).
till Now Materials Management Department for Administration Coordination and Secretarial Services & Technical Assistant to chief Engineer

• Presently working with Material Management Department on CMMS (Computerized Maintenance System) Software MAXIMO database System with Inventory Control, Purchasing Modules, as a part of technical team. Responsibilities also include the provision of support to the Procurement, Contracts, Material Control and Warehousing section from time to time with regard to activities of the Materials Management Department.
• Duties also include liaising with Logistics/Procurement Manager for Procurement activities related to vendors and sub-contractors supply. Where besides being engaged autonomously with the regular chain of activities associated with Procurement of items for an Oil Refinery.
• Coordinate with DMR, (Chief Engineer Materials) regarding making presentation, documentation, Audit preparation, Department Procedure, Flow charts, SOPs of Materials Department for final submission. Control of all system documents used for implementation of Quality, Health, Safety and Environment system (IMS) within PARCO –MCR.
• Record distribute and collate documentation using the appropriate systems and as per Quality Management System (QMS), able to convert & maintain key documents into native files & replacing out dated copy documents with latest updates.
• Control Issue & return of such documents & provide updating and storage in Integrated Management System (IMS).
• Plan and manage all documentation activities conform to the accurate and systematic storage and retrieval system and liaise with personnel to ensure that the documentation follows the accurate tracking reference numbering.
• Applies the IMS system to create an electronic register of all documents and maintain a history of latest versions, transmittals and documents distributed internally and externally. Archive the data for historical purpose.
• Maintain comprehensive data management of statistical information, in particular with regard to financial issues, to ensure that historical records of precedents and decisions are readily available. Also to possess effective organizational and communications skills to ensure these various daily, weekly, bi-weekly, monthly, annual and ad hoc activities are accomplished in a timely and accurate manner.
• Supervision office administrative staff also responsible for the logistical processing of purchase order follow up and correspondence with supplier / vendor, include coordination with vendors, sales staff, customer service representatives, billing representatives, warehouse, Material Control and Purchasing
• Management of the Materials Office Databases, including preparation of documentation; ongoing development of queries and reports as needed, in accordance with changing policies and procedures; provision of Technical Assistance to Chief Engineer regarding Foreign / Local purchase issues regarding documentation.
• Overseeing of all office functions, maintaining office discipline, drafting/typing letters/Internal memos, maintaining filing systems.
• Facilities the smooth operation of the Chief Engineer’s office through keeping of records, scheduling, handling Enquiries, preparation of correspondence and other writing tasks and performing special assignments as assigned by Chief Engineer Materials.
• Receive Indents from different departments check in all aspects, put it in file.
• Keep Bids record received from vendors / suppliers and put in concern file after checking and signature of committee members.
• Daily internal correspondence with all departments regarding purchasing matter etc.
• Maintain close files record after final payment to the parties.
• External correspondence with vendors/ suppliers regarding material dispatching, rejection of material and other matters.
• Prepared monthly progress report of Local Purchase Department.


05-10-1991 Zelin Pvt Ltd, M.Garh Thermal POWER PROJECT.
20-01-1994 Document Controller.
• Responsible to manage the internal and external documentation at this Project, by establishing a dynamic document control system based on Fox Pro database.
• Manage the controlled locations for the documents: control documentation binders, or suppliers by establishing a controlled distribution list for each released document.
• Distribute approved documents as required in a timely manner to ensure the most recent revision is available to associates.
• Maintain the required documentation for each SOP master file, manage master log of all documents, and issue weekly updates on the status of all documentation changes.
• Maintain the Document Control databases.
• Review Document History Record (DHR) and other records and perform other duties as required.
• Interact and coordinate document requirements with other departments.
• Identify and implement opportunities for continuous improvement and provide training to plant for document management and administration.
• Preparing document transmittal forms based on a list of drawings/documents which the Group is required to issue
• Take initiative on behalf of the PM to identify and deal with problems and issues that arise to ensure the smooth running of the PM office.
• Maintain the required documentation for each SOP master file, manage master log of all documents, and issue weekly updates on the status of all documentation changes.
• Project related reports or documentation prepared.
• Independent handling of administrative issues concerning the PM office.
• Received daily activity report from site compile for preparing BOQ i.e. Electrical, Mechanical {detail of cable connection and cable tray and other use material, cable laying detail on daily basis.
• Maintain weekly report in the light of daily report submitted to main Consultant.
• Work on (BOQ) after making monthly report and make invoice for payment.
• Prepare worker and officer salary and daily office correspondence.
• File keeping and maintain office record in proper manner.
• Ability to establish and maintain good working relationships with all personnel, and management Team.


19-04-1994 Zelin Pvt Ltd, Kot Adu GAS TURBINE POWER PROJECT
02-05-1995 Document Controller.
While working in Field Office as Document Controller (FODC) was responsible for providing document retention, retrieval, and distribution services in support of each field office.
• Project related reports or documentation prepared
• Collect, retain, retrieve, distribute, and transmit project documents, including baseline documents, reference documents, project reports, communications and transmittals, engineering drawings, and contract documents.
• Maintain project files in hard copy and electronic retention systems. Retention of electronic files is primarily accomplished through scanning, posting, and indexing original documents.
• Assist field office staff with the timely retrieval of documents. Support document retrieval and assembly requirements in connection with internal and other audits.
• Strong organizational and administrative skills and ability to adjust to rapidly changing priorities.
• Prepare Daily report received from site Electrical, Mechanical {detail of cable connection and cable tray and other use material, cable laying detail.}
• Maintain weekly report in the light of daily report submitted to main consultant.
• Prepare Bill of Quantities after making monthly report and make invoice for payment on basis of daily/ weekly and monthly report.
• Prepared worker and officer salary and office daily correspondence
• Preparing reports and statements relating to account section.
• Project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.


02-09-1995 PHARMAGEN BEXIMCO (Pharmaceutical Plant in Lahore)
11-06-1996 Computer Operator

As the reliance on technology continues to expand in offices, the role of the office professional has greatly evolved.
• Responsible for a variety of administrative and clerical duties necessary to run an organization efficiently.
• Serve as information and communication officer for an office; plan and schedule meetings and appointments.
• Organize and maintain paper and electronic files and disseminate information by using the telephone, mail services, Web sites, and e-mail.
• Filing of correspondence in/out
• Setting up and maintenance of filing systems as and when required.
• Upkeep of the document registers of the entire departments who have been sent documents and their issue.
• Typing – Word skills for general preparation of letters/forms that the Group will issue, along with logging into the Group records system.
• Greets visitors, handles incoming calls and performs general administrative duties.
• Assist other administrative staff with overflow work, including word processing, data entry and internet research tasks.
• Prepare daily production report based on details given by production department and send to Head office.
• Sorts and distributes incoming and outgoing mail.
• Make analysis certificate with different figure given by Laboratory Analyst in order to attached the delivery order of Ampicillin and Amoxicillin Coxcillian powder.
• Prepare monthly production report and office correspondence given by Managing Director.
• Responsible for operating variety of office equipments, such as PABX, Photocopier, fax machine, Computer and Scanner.


12-06-1996 JOHNSON & PHILLIPS
31-10-1996 (Worked as Computer Operator)
Responsible for operating variety of office equipment, such as fax machines, photocopiers, scanners, and telephone systems, create spreadsheets; compose correspondence; manage databases; and create presentations, reports, and documents. At the same time, managers and professionals have assumed many tasks traditionally assigned, such as keyboarding and answering the telephone.
• Use computer to do tasks previously handled by managers and professionals: create spreadsheets; compose correspondence; manage databases; and create presentations, reports, and documents.
• using presentation software programs (such as Microsoft PowerPoint) to create presentations for meetings and events
• Prepared daily attendance report of workers and other staff for onward submission to Manager.
• Work in teams to work flexibly and share their expertise.
• Performs basic clerical tasks. Operates basic office equipment. Sorts and routes incoming materials and also data entry skill.
• Additional duties include proactive communication with customers and client via telephone, e-mail, or regular mail; managing database records; drafting status reports on customer service issues; and supervising staff.


05-11-1996 SHAHKAM INDUSTRIES (P V T) LIMITED
31-07-1997 (Assistant Merchandise)

Responsibilities includes for the logistical processing of buyers orders, includes coordination with buyers, sales staff, customer service representatives, billing representatives, warehouse and shippers. Arranges shipment of requested items, goods or merchandise. Performs basic clerical tasks, such as systematically arranging letters, memoranda, invoices and other indexed documents according to an established system. Operates office equipment and completes general office work. Sorts and distributes mail. Required proficiency in basic word processing, spreadsheet and database programs.
• During job, training session Completed regarding Knitting, Dying ,Stitching, Embroidery, Packing, Quality control and Merchandising Department
duties include :-
• Issuing thread from store according to the specification and dyed if yarn dyed fabric.
• Assign Knitting department to knit fabric as per buyer’s requirement and check it after knitting.
• Assign Dying department to dye fabric as per shade provided by buyer’ and match it after dying .
• Calander / Dip tumble of fabric it depend on fabric or his route given in specification.
• Handed over the fabric to stitching department and make sample according to the specification / sketch given by buyers.
• Make Embroidery if in specification.
• Check the quality of the sample with different angles.
• Make document of sample or delivery order and hand over TCS agent.


15-12-1997 FATIMA SUGAR MILLS LIMITED.
15-05-2001 (Worked as Computer Supervisor)

As a COMPUTER SUPERVISOR directs and oversees the total operation of a computer center with multiple shifts and supervises staff operating computer system and related peripheral equipment, ensuring that user needs and production schedules are met on all shifts, keep an eye of shift operators and update Manager Finance .

Prioritizes jobs to optimize system use. Ensures that scheduled jobs are entered into system for processing. Coordinates scheduling for special job requests. Reviews printout of jobs for completeness and correctness in terms of expected output. Confers with and recommends
Changes to users (i.e. programmers, analysts, or customers) to identify and resolve processing problems.

The duties listed below are not inclusive but characteristic of the type and level of work associated with this job. Some time Manager assigned all or some combination of the duties listed below as well as other related duties.
• Analyzes and develops current and proposed computer operational procedures and forms for efficient and effective operations. Recommends purchases of computer production equipment to manager and orders budgeted supplies (e.g., computer paper, tapes, and disks).
• Assists manager with budget preparation by evaluating the staff, supplies, and equipment needs of the center.
• Schedules and coordinates installing application software, operations software, computer hardware and physical facilities for the computer center.
• Supervision of Novel Networking system.
• Prepare daily reports related to Purchase and send to Head office.
• Solving Computer related problems of Growers.
• Assists to Manager for reconciliation of Accounts
• Make growers Voucher and Bank Advice as per Head office requirements.
• Backup during the season after an hours on daily basis
• Preparing various reports i.e. Average Cost Price and growers statements.
• Follow instructions; responds to management direction; takes responsibility for own actions; completes tasks on time or notifies appropriate person with an alternate plan.


3. Education & Training - CV/Resume Part 3 [Mandatory]

Punjab University, Lahore, Pakistan
Graduate
• One Year Diploma in short courses from Pascal College of Computer Science Lahore
• Member of Football Team
• Scouting & Guiding Member


4. Computer Skills - CV/Resume Part 4 [Mandatory]
-
5. Other Skills - CV/Resume Part 5 [Optional]
INTEGRATED MANAGEMENT SYSTEM (IMS)
PARCO went for IMS Certification, so it was audited by a third party against following standards:
ISO 9001:2000 (QMS Requirement – International Standard)
ISO 14001:2004 (EMS Requirement – International Standard)
OHSAS 18001:1999 (Occupational Health & Safety Mgmt System Specifications)

Coordinate with DMR, (C.E Materials) regarding making presentation / documentation / Audit preparation, Department Procedure, Flow charts, SOPs of Materials Department for final submission
Control of departments system documents used for implementation of Quality, Health, Safety and Environment system within PARCO –MCR.
6. Additional Information - CV/Resume Part 6 [Optional]
-


 

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Administration - Procurement, Material Control, Contracts & Warehouse
CV/Resume ID no.: 84130

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