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CV Project Document Controller - Shaw Stone & Webster Arabia Co. Ltd

Project Document Controller - Shaw Stone & Webster Arabia Co. Ltd

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CV/Resume ID no.: 84384

Location (Residence): Jubail, India
Citizenship: India
  Native: Hindi
  Other: English
Education & Experience: Work Authorization & Relocation:
  Vocational in Computer Science

Years of Experience: 20 years
Authorized to work in:
Present Location:
   Saudi Arabia, Jubail
   Anywhere (International)
Category Subcategory Ability Experience
Administration Document Control Experienced 19 years
IT/Communications Developer (Software) Experienced 4 years
IT/Communications Support (Applications) Experienced 2 years
Personnel Training Instructor Experienced 2 years
Logistics/Transport Warehouse Experienced 2 years
IT/Communications Data Management Experienced 2 years
CV/Resume Details
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

Dear Sir,

I wish to submit my resume for your kind consideration and evaluation with any position in Engg./ QAQC Documentation. I am a Post Graduate Diploma holder in Computer Science and have had varied experience in the field of IT and Documentation.

2. Work Experience - CV/Resume Part 2 [Mandatory]

M/s Shaw Stone & Webster Arabia Co. Ltd, an Esteemed Multi-National US based Engineering, Procurement and Construction Company for the Oil & Gas related Plants.
Title : Project Document Controller
Assignment : Client Office & EPC Office.
Project : SHARQ 3rd Expansion Project – Ethylene Plant (C2H4)
1,500,000,000.00 USD
Production: 1,300,000 Tonne/ Annum
Client (PMT) : SHARQ – Eastern Petrochemicals
Consultant (PMC) : Foster Wheeler
EPC : Shaw Stone & Webster Arabia Co. Ltd. -
Report to : PMT Project Manager/ PMC Project Control Manager
Period : 2006 –

• Lead the Project PMT Document Control System – Engineering and Quality Assurance.
• Receive all the engineering and QA/QC documents with confirmation of Project Engineering Instruction (PEI) of Client Document Control Procedure.
• Scan all incoming and out going documents with transmittals and distribute over the net according to Site Document Distribution Matrix prepared by document control and periodically verified by PMT Lead Project Engineer and QA/QC Manager.
• Maintaining a hardcopy filing system for QA/QC Documents and Engineering Documents separately according to the subcontractor and discipline wise.
• Prepare the archive to be audited by Client and PMC at any time.
• Maintain a log for incoming and outgoing transmittal of EPC (Site & UK)/ PMC.
• Distribute Engineering and QA/QC document log to all the concern PMT and PMC departments’ weekly basis.
• Follow-up document review of concern engineers weekly basis by sending outstanding review report to avoid deemed approval of the documents.
• Download EPC documents from EPC WEBDMS (Documentum) and upload DOC STORE of PMC (Foster Wheeler).
• Receive Field Work Order and Change Order request, log and distribute to concern departments; and follow-up them till final approval and return to EPC.
• Distribute Vendor Documents forwarded by EPC Head Office (UK) in the client inbox of WEBDMS according to the latest revision of Vendor Document Distribution Schedule submitted by EPC.
• Maintain a log for Surveillance Report (SR) and Non Conformance Report (NCR), and follow-up to closeout the issue.
• Extract the list of all drawings from WBDMS (Documentum-WebTop) and prepare Drawing list according to the discipline and type of drawings (Flow Diagrams-EFD & PFD, isometrics, Plot Plans, Pos, Requisitions, Drawings etc) and distribute to all concern engineers in PMT and PMC over the net.
• Prepare PMT Document Review Comment sheet according to the response of concern Engineers over the net and transmit to EPC.
• File and Distribute the Request For Inspection (RFI) to Concern Inspectors and Engineers in PMT and PMC.
• Maintain a Tracking Register for Field Work Order (FWO) and Change Orders (CO) and Report to Project Control Manager periodically.

M/s. J&P (O) Ltd, an Esteemed Multi-National Construction and Contracting Company in Civil, Electrical and Mechanical in Libya.

Title : QA/ QC Document Controller
Assignment : Client Offices
Client : AGIP Oil Company El-Feel Field and REPSOL Oil Operations, Zawia Terminal.
Report to : AGIP- QA/ QC Manager/ Construction Superintendent/ Field Operation Manager
REPSOL – Field Supervisor/ Project Leader.
Period : 2003 – 2006
• Check Document Number, revision, date, status etc of the Drawings and Documents submitted by the contractors (Main Civil Camp, Electrical Supply, Pipeline and Gas & Oil Separation Plant (GOSP), Storage Tank Construction) as per the approved documentation procedure of concern contractor and receive the same.
• Distribute the documents to concern departments as per the specified discipline or instruction of QA/ QC Manager/ Construction Superintendent/ Field Operation Manager/ Field Supervisor/ Project Leader.
• Follow-up the distributed documents as per the purpose code of contractor Transmittal by using Document Distribution Register (DDR).
• File the documents as per the procedure codes approved by the Client and also Geographical Area of the work site
• Maintain a database for each contractors and separate documentation like Drawings, Procedures, Vendor Data Dossiers (VDD), Datasheets, Reports, Schedules, Specifications, System Mechanical Completion, Engineering Data Dossier, Punch list, NCRs, Mechanical Completion Certificates and Provisional Acceptance Certificates of the systems etc.
• Update punch list items for each systems and NCRs for all disciplines and reporting weekly to QA/QC Managers in site and Head office.
• Check the validity of System Documentation in date and signature wise of Punch list, Punch list Summary Sheet, Pre-commissioning and commissioning, Request for Mechanical Completion Certificate, Mechanical Completion Certificate and Request for Provisional Acceptance Certificate with the corresponding Provisional Acceptance Certificate.
• Developed a Document Control and Quality Control system Program in Visual Basic
• Handled English correspondence in connection with Document Control Department.
• The Manuals and Dossiers are locating according to Vendor.
• The Issue of internal reference of Dossiers/ Manuals controlled by an Internal Document Dispatch Register (IDDR).
• Distribute Weekly Updated Document Register with latest revisions of the documents to concern departments.
• Remove superceded Documents periodically from the main stream of file system by stamping and file them in secondary filing system.
• Developed a Data base program in MS Access to control materials on site:- Preparing MRCR and OS&D Report, Summary and detailed report weekly and monthly etc.
• Preparing Daily Progress Report, Weekly Progress Report, Monthly Progress Report as per data collected from various Discipline Engineers/ Inspectors and the reports from contractors.
• Review the documentation report of contractors with Client Archive Register, and feed back to QA/QC Manager.

M/s. Shilpa Industrial Contracting Company (SICC), an esteemed contracting company for industrial construction for civil and electrical works including thermal plant in India.

Title : Document In-charge
Report to : Construction Manager/ QA Manager
Period : 2000 – 2003
• Coordinate with the Document Controllers in the Project to fulfill the documental requirements for operation of project.
• Manage an archive for 14 different Industrial Construction projects all over India including a Thermal Plant.
• Evolved a software to update and process the reports like Document Register for each project, Document Historical Register etc
• Maintain effective communication with Document Control Section in the site.
• Assist QC Department for preparing Documentation procedure for different clients.
• Schedule the dispatching of Documents to the concern projects though Transmittals.
• Expedite Drawing/ Document Number to the concern project as per the approved Project Document Procedure.
• Update and distribute periodically the Project Document Register to the site for client as well as project.
• Assist with QA/QC Department for Final Handing over process of the project.

M/s. Hytelnet Software Ltd. (HSL), an Bangalore based IT company deals with Software Developments, Computer Sales & Services and
Computer Literacy Mission through Income Oriented Educational Package (IOEP)

Title : Sr. dB Programmer
Report to : System Administrator
Period : 1998 to 2000
• Coordinate with System Analysis Section to Final System Solution
• Prepare Database Structure Chart in the view of future expansion of the system.
• As per the System Analysis Chart, prepare for different modules to solute the problem.
• Distribute each module to the Programmers as per their basic interest and knowledge in system solution.
• Convince the logical and arithmetical part of modules to the concerned programmers and cover the periodical inspection.
• Supervise in testing and debugging of project by entering spare data and study reports as per the requirement of customer.
• Implement the system at the customer site and provide training to listed MIS personnel of the customer.
• Supervise effective maintenance and extension of the system as per customer request.
PROJECT ANALYZED & DEVELOPED (Front End: VB 6.0, Back End: MS Access, FoxPro etc., Report: Crystal, Access etc.)
System Modules
• Multi-Level Marketing Genealogy, Compensation, Communication, GL, Payment and Receipt.
• Money Lending Finance Registration, Receipt, Payment, Transactions etc
• Medical Distribution Purchase, Sales, Taxes, Inventory, GL, Receipt and Payment
• Sales & Service(Electronics) Customer Support, Purchase, Sales, Store Transactions, GL, Receipt, Payment, Service etc.
• Laboratory Billing Lab Billing, Patients & Doctors Track System, Accounts etc.
• Garments Billing Billing, Purchase, Stock Control, Damage, Return etc
• Garment Manufacturing Unit Purchase, Production, Distribution, Centralized Stock Controlling etc.
• Insurance (MLM) Policy Registration, Genealogy, Compensation Reports, Communication etc.

M/S. Global Computers, a leading Computer Institution, Software Developers and Sellers in Kerala, India.
Title : Programmer/ Faculty Supervisor
Report to : Managing Director
Period : 1996 to 1998
• Managed a group of faculty members, lead a Software Development Wing, keep discipline in the campus and maintain all the correspondence of the institution.
• Prepare curriculum for various courses as per the trend and over all inspection in theory classes as well as Lab.
• Analyzed and supervised the developments of various projects.
• Conduct theory classes as well as lab for various software and programming languages.
M/s. Arab Computer Center (ACC), the Network Specialists, Hardware Suppliers and Software Developers in Saudi Arabia.
Title : MIS Secretary/ Data In-Charge
Report to : General Manager
Period : 1994-1996
• Managed a computer spare parts store.
• Maintain all the documents in Sales, Purchase, Stock Controlling, and Accounting by using own computer software.
• Collect data from various branches and analyze them to evolve a financial report to assist budgeting.
• Manage all English Correspondence.
• Support Software Development Department in preparation of Software Manuals for own software like Sales, Stock Controlling, Purchase, General Ledger, Transportation, Production etc.
• Partially assigned to take over software training at customer site as per the request of Technical & Training Section.
Taken over the Implementation of software system at customer site like Stock Controlling, Sales, Personnel & Payroll, Fixed Assets etc.

M/s. Sigma Institute of Eng. Technology (SIET), a reputed Cyber Trainers, Developers and Processors.

Title : System In-Charge/ Instructor
Report to : Manager
Period : 1992 – 1994
• Lead a Faculty team, consisting 5 to 7 members
• Schedule faculties assignment to various training packages
• Conduct theory classes and Lab in various packages and programming languages.
• In Data Processing Section, supervise in designing and generating various reports like Sales Analysis, Budgeting, Inventory & Accounts

M/s. Zamil Operations & Maintenance Co. Ltd., an Operations & Maintenance contractor of Royal Commission For Jubail and Yanbu, KSA.
Title : Data Controller (Promotion)
Report to : System Administrator
Period : 1990 – 1992
• Established an adequate input and output control system to ensure the correctness of Data.
• Recommend for better developments of Data processing reports to ensure a better quality reports
• Performed distribution of computerized information to concern departments and control data files.
• Assist Logistic Dept. to prepare in Planning of purchase according to the priority of requisitions from various shops and departments.
Title : Inventory Controller
Report to : Logistics Manager
Period : 1988 – 1990
• Controlled Materials Transaction with the help of a SAP Software (Computerized Materials Management System CMMS) and Cardex.
• Maintain Re-order level for fast moving items
• Prepare Materials Report in weekly and monthly
• Supervise whole and cycling inventory.
• Assist Logistics routines like preparation of MRF, PRF, and PO etc.
• Performed as a Warehouse In-Charge in deputation for 6 months in the same project.

3. Education & Training - CV/Resume Part 3 [Mandatory]

Bachelor Degree in Arts (B.A.)
Post Graduate Diploma in Computer Science in 1987
Diploma in Travel & Tourism in 1993
Certificate in Computing from IGNOU in 2001.
MCA Second semester examination appeared in 2003.
Minerva Fire Detection Operation and Maintenance Safety Training at site from Tyco Fire & Safety Marine Service on 11th Feb. 2005 at Elephant Field, Lasmo, Libya.

Completed HSE site training by Shaw Stone & Webster.

4. Computer Skills - CV/Resume Part 4 [Mandatory]
Systems Environment : Windows NT, LAN, Unix, Prime Network etc.
Programming : Turbo C, Cobol etc.
dB Programming : Visual Basic, FoxPro, Clipper, and MS Access etc
Software : MS Office, Acrobat, CAD, DacEasy, Tally, Peach Tree, Flash etc.
5. Other Skills - CV/Resume Part 5 [Optional]
Not scaring in taking any professional responsibilities and performing duties under high pressure of Project Management.
6. Additional Information - CV/Resume Part 6 [Optional]
• A Member of Computer Society of India (CSI), Banglore, Karnataka, India.
• A member and Ex. Joint Secretary of Junior Chamber of India (JCI), Metro, Kochi, Kerala, India.
• Life long member of Cultural & Charitable Society of India (CCSI), Thrissur, Kerala, India.
• Ex-President of an esteemed Library and Cultural Center, ‘Grandha’, Thrissur, Kerala


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Project Document Controller - Shaw Stone & Webster Arabia Co. Ltd
CV/Resume ID no.: 84384

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