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CV Admin Executive cum PA to Managing Director / CEO

 
Admin Executive cum PA to Managing Director / CEO

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CV/Resume ID no.: 87276

Location (Residence): Kuala Lumpur, Malaysia
Citizenship: Malaysia
 
Languages:
  Native: Malay Malaysia
  Other: English
 
Education & Experience: Work Authorization & Relocation:
Education:
  High School in ART

Years of Experience: 8 years
Authorized to work in:
   Brunei Darussalam, Indonesia, Malaysia, United Arab Emirates, Yemen
Present Location:
   Malaysia, Kuala Lumpur
Relocation:
   Brunei Darussalam, Malaysia
 
Expertise
Category Subcategory Ability Experience
Administration Administration Experienced 16 years
Administration Administration Experienced 1 year
Administration Administration Experienced 6 years
 
CV/Resume Details
 
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

Believe with my vast working experience plus my personal strength, I will be able to fulfill any duties or work task assign to me. I also believe that positive working attitude, willingness to learn, ability to adapt to any working environments and good personal traits are the most important factor to succeed in any job.

2. Work Experience - CV/Resume Part 2 [Mandatory]

Jan 2008 – Current
Internexia College Sdn Bhd (subsidiary company of Internexia Sdn Bhd)
Administrative Executive
------------------------------------------------------------------------------------
• Managing overall office administrative operations such as office maintenance, maintaining files and records, coordinating daily activities, monitoring staff attendance and managing office petty cash
• Administer preparation of Standard Operation Procedures (SOP) for the College.
• Liaison Officer to deal with MQA (Malaysian Quality Agency) and Ministry of Higher Learning
• Responsible in preparing and submission of new programs application to MQA
• Administer overall (pre / post) examination documentation for student
• Responsible to disseminate any information to students and lecturers
• Ensure timely submission of course descriptions and lessons plan by lecturers before new semester start.
• Responsible in submission of daily updates via email to Chief Executive of Internexia College.
• Responsible in cataloging books in Resource Centre.
• Managed and execute other duties as assigned by the management


Sept 2006 – Dec 2007
Internexia Sdn Bhd
Admin Executive cum PA to Managing Director / CEO
------------------------------------------------------------------------------------
• Providing administrative & secretarial support to ensure smooth day to day operations and office management
• Maintenance of filling records (softcopy and Hardcopy), scheduling, handling inquiries, preparing correspondence letters, and follow up on pending matters
• Responsible in preparing government bidding documents and to ensure that all documents arrangement are in proper order before submission.
• Responsible to collate and prepare weekly project updates from Project Manager
• Liaised with external parties (government and private sectors)
• Responsible in keeping CEO’s schedules, making travel arrangement, scheduling appointments, keeping appointment & meetings record and all other matters related to CEO’s requirement
• Assigned to coordinate 3 stages of PPSMI (Science & Mathematics) Teacher’s workshop which was held at 3 hotels
• Other duties as & when assigned from time to time by management



Dec. 2000 – June 2006
Conference Consultant Asia Inc.
Project Executive / Office Administrator
------------------------------------------------------------------------------------
• Handled and coordinate project accounts for 6 high level seminars and 3 international conferences
• Responsible in setting project accounts in Event System PRO 10 for all modules
• Handled correspondence / communicate through email with delegates, processing registrations as well as arranging flight arrangement and accommodation for Conference Speakers
• Responsible for sourcing and negotiating rates with hotels and travel agents
• Responsible in preparing project P & L and account reconciliation for each projects managed by the company
• Responsible for submitting project weekly sales report to the clients either local or overseas
• Responsible for timely project or office collection
• Liaised with external parties (government and private sector)
• Performed cost estimation (preparing project budget), compiling and processing information
• Providing secretarial support and assistance to the Executive Director i.e. making arrangements for appointments and travel
• Managed overall office administrative operations such as office maintenance, maintaining files and records, coordinating daily activities, monitoring staff attendance
• Responsible to ensure smooth running of office daily operations
• Responsible in developed and maintaining an in-house database for various market segments or sectors for the company using Microsoft excel and word document
• Responsible for bi-monthly on time submission of Government Tax Clearance form to Royal Custom and Excise Department
• Responsible for applying Visa / Professional Visit Pass for foreign speakers
• Managed and execute duties as assigned by the management


1999 – 2000 The Legend Hotel Kuala Lumpur
Sales Coordinator
----------------------------------------------------------
• Providing support to Sales Team handling government and MICE segment on daily work activities
• Performed secretarial duties i.e. attending to enquiries directed to Sales Department, taking reservations, sending confirmation letter, issuing pro-forma invoices for group booking or FIT
• Responsible for taking minutes during technical meeting and issuing inter-department memo to the respective department prior to group arrival
• Responsible to issue and distributes event or service order to the respective department
• Coordinate and work closely with other department to ensure group check-in (especially) run smoothly
• Responsible in carried out room inspection prior to guest / group arrival / check-in to ensure rooms is ready to accept guests
• Responsible to inform the respective department should any problem arise or not accordance to details or requirements stated in event or service order
• Responsible to taking prospective client for hotel tour inspection in the absence of sales personals


1996 – 1999 Strawberry Park Hotels & Resorts
Sales Secretary / Reservation Coordinator
-------------------------------------------------------------
• Providing support to Director of Sales on daily work activities
• Performed secretarial duties, i.e. typing, filing, sent out quotation, faxing, replying correspondence, follow-up on group quotation, taking minutes during weekly sales meeting, issuing contract rates, issuing event order
• Coordinate with resorts relating to group meetings and functions
• Monitor sales personnel activities, assists Director of Sales and Marketing in advertising matters, controlling printed materials and general office duties.
• Monitor sales department petty cash and staffs leave.
• Handled and assists telephone enquiries pertaining to sales, reservation and hotel information’s
• Responsible for the submission of monthly sales report from sales personnel to the Director of Sales & Marketing
• Assigned by the company to handle overall reservation for Teluk Dalam Resort - Group & FIT
• Responsible for taking reservation, sent booking confirmation, Proforma Invoices, follow-up on booking / payment, coordinates with resort on group booking/ arrival, monitoring resort occupancy and updating collection on daily basis to the Director
• Responsible for submission of report on Teluk Dalam Resort’s performance, particularly in room occupancy, sales and collection to the Executive Director during weekly meeting in the absence of Director of Sales.


1993-1996 Sunway-ASLI Sdn Bhd
Administrative Assistant
---------------------------------------------
• Provide support to the Conference Producer / Manager i.e. communicate / liaise with hotel in terms of seminar arrangements, speaker accommodation and speakers seminar requirement.
• Ensuring conference / seminar documentation is in order
• Helping speakers, presenters during their presentation time
• Assisting the Conference Manager or Producer for booking of conference or seminar venue
• Responsible for applying Visa / Professional Visit Pass for foreign speakers
• Responsible in processing and updating delegates registration form, preparing name badges for speakers, delegates list, delegates certificate of attendance.
• Responsible for issuing purchase orders, invoices, follow-up payment on delegates registration fees, conference sponsors and advertisers
• Assisting the Conference Manager on registration fees collection.
• Assisting the Conference Manager preparing project P & L for each seminar / conference


3. Education & Training - CV/Resume Part 3 [Mandatory]

Education
SPM 1982-1983 Sekolah Menengah Datuk Abdul Rahman Andak

Course Attended
29 Jan – 1 Feb 1996 Events Computer Course (By Event Computing Services Pty Ltd Australia)
Dec 1996 Customer Service Excellence In Action In Action Programme
27 – 29 Mar 1997 Intergrated Sales and Marketing Techniques Through Synergy Teamwork


4. Computer Skills - CV/Resume Part 4 [Mandatory]
Microsoft Word, Excel, Power Point, Access
5. Other Skills - CV/Resume Part 5 [Optional]
Outlook Express, Scanning Technology, Advanced
Internet Research, Event System PRO 10
6. Additional Information - CV/Resume Part 6 [Optional]
Committed, trustworthy, reliable, flexible, diligent, organised, strong work ethics, meticulous with details, multitask, proactive, positive attitude, ability to work independently, have a good sense of urgency and ability to interact with all levels


 

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Admin Executive cum PA to Managing Director / CEO
CV/Resume ID no.: 87276

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