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CV Document Controller Dubai Properties, Member of Dubai Holdings

 
Document Controller Dubai Properties, Member of Dubai Holdings

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CV/Resume ID no.: 87392

Location (Residence): Dubai, United Arab Emirates
Citizenship: Philippines
 
Languages:
  Native: English Philippines
  Other: None
 
Education & Experience: Work Authorization & Relocation:
Education:
  Bachelors in Computer

Years of Experience: 6 years
Authorized to work in:
   United Arab Emirates
Present Location:
   United Arab Emirates, Dubai
Relocation:
   UK (in particular)
 
Expertise
Category Subcategory Ability Experience
Administration Document Control Basic 10 years
Administration Secretary Basic 2 years
Administration Technical Assistant Basic 6 years
Administration Administration Basic 1 year
 
CV/Resume Details
 
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

Dear Sir,

I would like to take this opportunity to forward my application for your kind and sympathetic consideration and favorable disposals.

I hope my experience and qualities will meet your requirements and I might be able to assist you in any position that commensurate to my credentials.

Attached herewith is my curriculum vitae for your reference.

2. Work Experience - CV/Resume Part 2 [Mandatory]

WORK EXPERIENCE :-

Document Controller – August 24, 2008 – Up to Present
Commercial & Contract Department
Dubai Properties, Member of Dubai Holdings
(Client)

 Project Handled: Business Bay (P-186 & P-121), Bay Square (P-178), Culture Village (P-183 & P-213), Al Jadaf Marine Edge Treatment (P-
091), Central Park (CP-08), 260 Key Villas (P-103), 558 Key Villas (P-113), Dubai Land, Dubai Crystal, Flamingo Bay etc. (Handled 16
project).

Duties and Responsibilities as a Document Controller:

 Performs Document Controller Multi tasks.
 Ensuring all projects are coordinated as per document control procedures.
 Provide support to the project by ensuring the latest maintained documentation is available and updates are issued in a timely manner.
 Maintaining document control Data Base.
 Maintaining project document control process (i.e. tracking and reporting on project document status).
 Follow procedures and update document control procedures when necessary.
 Assure document quality to include completeness, accuracy and compliance with established procedures and updates.
 Filing and archiving of documentation to facilitate easy retrieval at a later date.
 Developing and implementing standard working practices.
 Assist Sr. Document Controller for dispatching the correspondence.
 Assist the Contract Manager / Quantity Surveyors / Sr. Document Controller in faxing, scanning and filling of documents.
 Sort & categorized all Incoming & Outgoing Correspondence as detailed below:
o Correspondence.
o Invoices / Payments (Consultant & Contractor).
o Tenders.
o Bonds (Tender Bonds, Performance Bond, Advance Payment Guarantee etc.).
 Incoming & Outgoing of Correspondence.
o Ensure all the letters are dispatch accordingly and ensure that it is receive by the recipient by confirming over the phone.
o Maintain scanned copy of all outgoing correspondence by registering reference numbers.
o Filing the incoming & outgoing correspondence accordingly.
 Maintain separate project file for Consultant, Sub-Consultant, Contractor, Sub-Contractor etc.
 Collecting all the documents from the outward tray of Line Manager and distribute to the designated QS.
 Encoding Correspondence Letter given by the Line Manager & QS.

Document Controller / Secretary – May 03, 2008 – August 16, 2008
Gulf Spring Contracting (Al Ahli Group), Dubai, UAE
(Main Contractor)

 Project: 16 Storeyed Hotel Bldg. at TECOM, Al Barsha
 Working as a Document controller / Site Secretary for the consultant (National Engineering Bureau) and Consultant’s other
handled project as follows:
a) Commercial Tower on Plot No. C-008-010 (2B+G+5P+23 Floors) at TECOM. Main Contractor : M/s OST Constructional Projects (Under
Construction).
b) Office Building on Plot No. C-008-001 (2B+G+5P+14Typ Floors) at TECOM.
Main Contractor : M/s Bu Haleeba Contracting

Duties and Responsibilities as a Document Controller / Secretary:

 Performs all Document Controller / Site Secretarial tasks.
 Coordinates all multiple-site correspondence.
 Facilitates timely provision of requested documentation.
 Periodically audits all files for inclusion and missing documents.
 Ensures easy retrieval of all correspondence, reports, drawings, sketches, instructions, minutes of meetings, submittals, requests-for-
information, payments, variation orders and all project documents.
 Maintaining a master document register of the latest drawings on a project and ensure that all recipients are transmitted the drawings they
require as soon as new revisions of drawings are received.
 Maintain document control registers / documents for incoming and outgoing project documents.
 Follow procedures and update document control procedures when necessary
 Assure document quality to include completeness, accuracy and compliance with established procedures and updates.

Site Secretary / Document Controller - August 2006 – April 2008
Reliance Electro Mechanical Plumbing Contracting Co. LLC, Dubai, UAE
(MEP Contractor)

Duties and Responsibilities as a Secretary:

 Encoding Correspondence Letter given by the Project Manager & Engineers.
 Encoding Inspection Request given by the Site Engineer’s such as:
 ●Inspection Request ●Material Submittal ●Drawing Submittal ●Quality Control ●Inspection of Work ●Inspection Request for Material Received
●Request for Information by the Main Contractor ●Accident Report ● Variation Letter and other paper works which is need to pass to the
Consultant and Contractor.
 Updating Daily Construction Report.
 Reporting to my Superior about the absentee.
 Responsible for Monitoring the Daily Staff Attendance / Time keeper.

Duties and Responsibilities as a Document Controller:

 Responsible for the safekeeping of all files and documents.
 Organizing all the Documents and Drawings.
 Indexed documents according to an established system.
 Logged all the Incoming & Outgoing Documents & Drawings using my own format in the Computer for my reference.
 Ensures proper file codes are indicated on each document and that proper redundant or subject files are maintained.
 Ensures all sequential documents are accounted for and all original documents are retained.
 Maintaining a master document register of the latest drawings on a project and ensure that all recipients are transmitted the drawings they
require as soon as new revisions of drawings are received.
 Maintain document control registers / documents for incoming and outgoing project documents.
 Follow procedures and update document control procedures when necessary
 Assure document quality to include completeness, accuracy and compliance with established procedures and updates.
 Filing and archiving of documentation to facilitate easy retrieval at a later date.

Documentation Clerk and Chart Artist - March 2004 – February 2006
AC Nielsen, Philippines

Duties and Responsibilities:

 Creates a Log sheet for all handled projects.
 Responsible for the safekeeping of all files and documents.
 Filing all projects and sorting them according to date. Proof read the project before submitting.
 Creating Bar Chart, Tables and Graph (From Excel to Power Point).
 Have a high degree of familiarity the process of all different projects such as: ●Customized Consumer Research ●Syndicated Consumer
Research ●Omnibus Research, Qualitative Research ●Advertising Research and others.
 Coordinate projects with Client Servicing Executive, Executive Managers and Directors as to what type of Final presentation they would want
to have.
 Encode presentation materials for Focus Group Discussion and Orient teammates of the project being handled as per instruction of Research
Executive.
 Update the Research Executive about the status of their project.

Computer Technician - May 2000 – December 2003
Villman Computer System, Inc. (Philippines)

Duties and Responsibilities:

 Computer Repair, Assemble and Disassemble Computer and OS/Software Installation.
 Hardware Installation & Troubleshooting Computers.
 Receiving of product and product inventory.


3. Education & Training - CV/Resume Part 3 [Mandatory]

EDUCATIONAL BACKGROUND

Associate in Computer Technician (1998 – 2000)
System Technology Institute (S.T.I.) (Graduate)
C.M. Recto Manila, Philippines

B.S. Electrical Engineering (1996 – 1997)
Technological Institute of the Philippines (T.I.P.) (Under Graduate)
Quiapo Manila, Philippines

B.S. Electrical Engineering (1995 – 1996)
City College of Manila (C.C.M.) (Under Graduate)
Escolta Manila, Philippines

SEMINARS ATTENDED :-

 March 17, 2000 - Developing Competency in a World of Work
 February 2, 2000 - 5th I.T. Convention and Techno Fair 2000
 October 4, 1999 - Data Communication and Networking
 February 4, 1999 - Expo Filipino I.T. Convention


4. Computer Skills - CV/Resume Part 4 [Mandatory]
Proficient in MS Office Applications
5. Other Skills - CV/Resume Part 5 [Optional]
SUMMARY OF SKILLS AND PERSONAL QUALITIES:

 Document Controller / Secretary
 Highly self-motivated and ambitious
 Able to work with limited supervision
 Able to adapt to different cultures and working environments
 Able to build excellent working relationships with colleagues and clients
 Able to handle Multi projects at the same time
 Can Assemble and Troubleshoot Computer.
6. Additional Information - CV/Resume Part 6 [Optional]
Qualifications Summary:

 3 Years experience in Document Controller Duties/ Secretary.
 2 Years experience as a Chart Artist / Company Presentation.
 3 Years experience as a Computer Technician.


 

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Document Controller Dubai Properties, Member of Dubai Holdings
CV/Resume ID no.: 87392

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