CV Finance & Administration Officer, Accountant, Ventures Middle East LLC

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CV/Resume ID no.: 88521
Last Updated: Tuesday, January 20, 2009

Dear Recruitment Officer,

I am currently holding a residence visa in United Arab Emirates. I have an interest of relocating anywhere in Canada and I am looking for a Company that can provide me a sponsorship for my relocation.

It is with great interest that I am forwarding my CV/Resume for your consideration.

My record of academic achievements and professional career history, demonstrates attributes that make me a valuable employee.

I have almost nine (9) years of continous working experience in the field of business administration. My CV/Resume is enclosed to provide you with details of my skills and accomplishments.

Thank you for your time and consideration. If you have any queries please do not hesitate to contact me.I look forward to hearing from you soon.

Finance & Administration Officer - Mid Level Dec. 2004 up to July 2008
Ventures Middle East LLC
Abu Dhabi Head Office
Corniche, Abu Dhabi
United Arab Emirates

Financial Responsibilities

Performs a variety of accounting assignments including but not limited to the following:

Preparation and submission of other financial reports as required by management and by interested external parties.
Implements the accounting system designed for the company; review the monthly and other periodic accounting statements and reports as required by the management; ensures accuracy, authenticity, and proper flow of financial documents.
Works with organization senior management and administration officer to ensure that the organization maintains appropriate privacy and confidentiality for organizations various requirements
Coordinates with external auditors of the company during year end audit
Facilitates the work of auditors, prepares all schedules of analysis for their working papers as they may require
Reviews and monitors the sales invoices, and aging reports of accounts payable and accounts receivable
Deals with clients for payments and other concerns follow-ups
Handles the issues of cash position statement and monthly trial balance
Reconciliation and analysis of accounts, entry and processing of data into various accounts
Assists and extends supervisions to accounting assistant
Review of basic accounting documents classifications and authorizes documents before booking
Maintains direct responsibility for checking authenticity and compliance with control procedures regarding financial transactions
Supervises posting and processing of accounting entries and approves the entry voucher
Ensures that bank reconciliation statements and related accounting entries are prepared monthly
Ensures that payments are made only after checking and validating documentary evidence
Maintains accounting files and keeps them updated, monitors proper filing and preservation of documents

Administration Responsibilities

Deals directly with suppliers for Logistics functions i.e. purchases of fixed assets and office materials.
Works cooperatively with the administration work units and other applicable organization units and participates in the development, implementation, and ongoing compliance monitoring of all operational and administration activities.
Ensure the organizations maintenance of appropriate privacy and confidentiality consent for organizations various requirements.
Provides development guidance and assists in the identification, implementation and maintenance of organization policies and procedures in coordination with top management.
Prepares and holds original copies of employee’s offer letter, employment contract, personnel action form, appointment letter, employee’s labour card and labour contract, group insurance, company’s rental contracts, confidentiality agreements, joint venture agreements, and other necessary documents.
Visa processing for newly hired employee in coordination with the PRO.
Arrangement of hotel, air flight ticket, car rental of employees for business travel.
Maintain records for leave request and proper recording of annual leave, sick leave and gratuity.
Supervises and controls purchases of fixed assets belonging to the company, including historical records and updating them.
Checks and approves invoices received before payment of rent, maintenance, purchase of office equipment, petty cash replenishment, and any other invoices chargeable to the general services of the company.
Monitor the finance and administration duties assigned to Administration Assistant, Accounting Assistant, PRO and Office Boy.

Laus Group of Companies Sept. 2001 – Nov. 2004

Processing, recording, summarizing and analyzing individual transactions for use in financial reporting. This entails the maintenance of the books of accounts and other accounting related transactions of the company. The detailed procedures and documentations required for different transactions, such as those relating to revenue, receivables, purchasing, payables, inventories, and fixed assets. The timely preparation and submission of periodic (monthly, quarterly, annual) financial reports to management for use in decision-making. Safeguarding assets and maintaining accuracy and reasonableness of financial data and information.


Senior Accounting Associate
Global Cars, Inc. (Ford Motors Pampanga) – Laus Group of Companies June 2003 – Sept. 2004
Gapan - Olongapo Road,
City of San Fernando, Pampanga
2000 Philippines

Encodes and monitors purchases, goods and services (affiliate companies, trade & others) on ERA accounting system
Handles accounts payables (trade, non-trade & others)
Handles payments of monthly recurring expenses
Prepares check payments for suppliers (trade & others)
Prepares check payments for parts & other charges from Ford Group Philippines
Performs monthly warranty reconciliation for Ford Group Philippines
Encodes check vouchers, journal vouchers and other necessary supporting documents
Corrects and reclassifies repair order entries
Performs reconciliation for various service ledgers
Monitors liabilities for non-served parts & accessories
Conducts monthly physical count of inventories
Prepares parts and accessories inventories reconciliation reports
Performs parts and accessories adjustments
Assists parts & accessories manager and analysts for various technical problems
Acts as fund counter
Reports to the Chief Finance Office or Internal Audit irregular or other acts committed or being committed by fellow employees which are inimical to the interest of the company
Performs other related duties that may be assigned from time to time

Accounting Associate
Family Cars, Inc. (Suzuki Auto Pampanga) – Laus Group of Companies Sept. 2001 – June 2003
Gapan - Olongapo Road,
City of San Fernando, Pampanga
2000 Philippines

Processing transactions, preparation of financial reports, ensuring adherence to accounting and other company policies, providing support to operations in terms of giving accurate and timely financial information

Reviews all business transactions, analyzes and encodes into Peachtree Accounting System e.g. new vehicle invoices, accounting breakdown for vehicles sold, receiving reports, suppliers invoices, purchase orders, official receipts, etc.
Encodes and monitors purchases, goods and services (affiliate companies, trade & others)
Reconciles Accounts Receivables, Accounts Payables, and other balance sheet accounts
Prepares various check payments
Monitors timely release of check payments
Prepares monthly contributions remittance report and payments for Bureau of Internal Revenue (BIR), Social Security System (SSS), Philippine Health Insurance (Philhealth), and Housing Development Monetary Fund (HDMF)
Prepares monthly loan remittances reports and payment for SSS and HDMF
Prepares quarterly reports to Philhealth
Prepares monthly reports of contributions and remittances to SSS
Prepares monthly contributions and loan reports to HDMF
Submit monthly and quarterly reports of value added tax to BIR
Prepare and submit yearly alphalist to BIR
Conducts physical count for new vehicle inventory
Prepares and submits inventory reconciliation reports
Monthly monitoring of property plant and equipment
Prepares quarterly report for fixed assets and recommends any losses and disposal or sale of idle assets
Conducts cash count to cashier & fund custodians
Acts as a reliever in the absence of the cashier
Prepares cash position reports to finance manager
Prepares supporting schedule for monthly financial statement
Files various documents

Treasury Staff
Sterling Paper Product Ents. Inc. Oct. 2000 – April. 2001
2302 Sterling Place, Pasong Tamo Ext.
Makati City, Philippines

Accountable for confidentiality of the files and records of Senior Finance Manager.

Receives and endorses documents
Records filing and maintenance
Office transactions coordination
Suppliers assistance – handling suppliers’ concerns regarding payments
Loan processing
Handles legal files and coordinates with legal counsel if necessary
Telephone call screening and appointment

Chemistry Laboratory Assistant Oct. 1998 – Oct. 1999
Angeles University Foundation
Angeles City,
Philippines

Library Assistant June 1996 – April 1997
Angeles University Foundation
Angeles City,
Philippines

Completed Four-Year Degree Course: Bachelor of Science in Accountancy
April 2000
Angeles University Foundation
Angeles City
Philippines

Seminars & Training Attended:

Letter of Credit
Chowking – Hamdan Street
Abu Dhabi, United Arab Emirates
January 9, 2009

Multiple Project Managerment
Hilton Hotel
Abu Dhabi, United Arab Emirates
April 19-20, 2008

Time Managerment
Capital Hotel
Abu Dhabi, United Arab Emirates
May 2007

Abu Dhabi Chamber of Commerce & Industry Online Services Seminar
2nd Floor, Abu Dhabi Chamber of Commerce & Industry Bldg.
Abu Dhabi, United Arab Emirates
November 7, 2006

MS Access 2003 Training
Areef Computer Institute
Abu Dhabi, United Arab Emirates
June 8, 2006

Arabic for Beginners
Cultural Center
Abu Dhabi, United Arab Emirates
May 31, 2006

PC Assembly & Web Development – Basic
Filipino Association Computer
Philippine Overseas Labor Office
Abu Dhabi, United Arab Emirates

Accounting System
Peachtree Version R-4B1 & Version R-9.0
ERA System
TALLY System Version 9.2
Quickbooks Premier 2004
Sun Accounting (Beginner’s only)
PC Assembly
Operating System
Microsoft Windows ’95, ’98, Millennium Edition, XP, 2003 & 2007

Leadership Skills & Administration Skills