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CV PROJECT SECRETARY / SITE ADMINISTRATOR

 
PROJECT SECRETARY / SITE ADMINISTRATOR

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CV/Resume ID no.: 90863

Location (Residence): Cullen Bay, Australia
Citizenship: Australia
 
Languages:
  Native: English Australian
  Other: None
 
Education & Experience: Work Authorization & Relocation:
Education:
  High School in Leaving Certificate

Years of Experience: 15 years
Authorized to work in:
   European Union, UK (in particular), United States, Australia, Indonesia, United Arab Emirates
Present Location:
   Australia, Darwin
Relocation:
   Anywhere (International)
 
Expertise
Category Subcategory Ability Experience
Administration Secretary Experienced 3 years
Administration Secretary Experienced 22 years
Sales/Marketing Marketing Experienced 3 years
Administration Administration Experienced 15 years
 
CV/Resume Details
 
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

I have gained relevant Site Administration and Secretarial experience. I am proficient with all applications in the Microsoft Suite, along with a number of other database programs.

I am a highly motivated person who has excellent communication and people skills along with finely tuned organisation and prioritisation ability. I enjoy working in a face paced team environment but also have the drive and motivation to work as effectively in an autonomous role.

2. Work Experience - CV/Resume Part 2 [Mandatory]

September 2008 – Present Contract Positions
Since leaving HSE Mining in September I have been doing contract works in and around Darwin. Currently I am contracted to a local government agency in a Human Resources role which is largely focused on writing their policies and procedures manuals and developing supporting documents.

May 2008 – September 2008 HSE Rental
Site Administrator Territory Iron, Frances Creek
In this newly created position I was responsible for developing and maintaining all document control aspects for the maintenance contractor functions on this site, inclusive of:
• Human Resources
Skills Matrix; Payroll, Personnel and Subcontractor files; Man-hour Reporting; establishing new rosters for the Fitter and Service crews; and ensuring new starters Site Clearance forms were completed and submitted to the client, confirming accommodation and inductions and making sure all new starter documentation was ready for their arrival on site.
• Safety
Site Registers comprising JSEA, MSDS, Incidents, First Aid, Fire Extinguisher, Electrical Tagging, Tools & Equipment; Toolbox Meetings; Incident Reporting and Health, Safety and Environment Reporting.
• Maintenance
Reporting of Weekly Machine Hours, Availability, Service Programs, Daily Maintenance.
• Purchasing
Building a database that activated requisitions and purchase orders and effectively recorded all site purchasing. This database also generated reports (weekly, monthly and on request) tracking all purchased made for and on behalf of the Client and Head Office.
• Quality Control
Developing a site specific Policy and Procedures Manual.

April 2006 – February 2008 Monadelphous
Site Administrator
March 2007 – Present Wyndham Water Treatment Plant Project
April 2006 – March 2007 Dampier Port Upgrade Project

As the Site Administrator working on these projects my position involved managing all facets of the administrative functions for the project, including:

• Correspondence
o Maintaining Client correspondence registers and electronic and hard copy filing systems including general correspondence, technical queries, site instruction and contract variations.
o Preparing and executing Agendas and Minutes for Client and Internal Meetings.
o Preparing monthly reports.
• Document Control
o Registering and filing of Project drawings.
• Safety and Environmental
o Preparing and maintaining Safety and Environmental Plans
o Ensuring all Accident/Investigation reports are accurately completed and submitted through to the correct channels
o Pre-start and Toolbox Reporting
o Preparing and maintaining JSA Registers
o Maintaining MSDS Registers
o Monthly Health and Safety, Occupational Safety and Environmental reporting
o Administering all required Audit Reporting
o Co-ordinating and presenting Site Inductions
• Human Resources and Industrial Relations
o Liaising with recruitment officers to ensure documentation for all personnel mobilising to site is in order.
o Updating and maintaining the site’s Skill Matrix and arranging training for staff where required
o Maintaining Accommodation and R&R Registers, including booking of all flights and accommodation and reconciling charges as appropriated.
o Administering payroll
o Managing petty cash and expense claims
o Liaising with Industrial Relations personal to clarify site related industrial matters
• Plant and Equipment
o Sourcing prices with suppliers on required plant and equipment on standard and CAPEX and completing the required paperwork for the order
o Maintaining plant and equipment including Hire, Gas, Fuel, Equipment and Tools, Consumables, Rigging and Electrical Registers.
• Quality Assurance and Control
o Ensuring the day to day operations of the project are in compliance with the companies various Quality Policies and Procedures in maintaining:
 Audits and NCRs
 Civil Inspection Certificates and Reports
 Hydro test Reports
 Manufacturers Data Report
 Other records as required


May 2005 – March 2006 Various Businesses
Contract Positions Broome & Leinster, WA
During this period I did providing secretarial services and administration services on contractual basis to various businesses in Broome while also building my own massage therapy business. During this time I also provided temporary administration relief on site at the Leinster Nickel 0peration with TransAlta as a Site Administrator over a three month period on regular intervals during this period.

March 2002 – May 2005 Kimberley Health Region
Executive Secretary Broome
Working as Executive Secretary to the Regional Director I was responsible for developing various business documents using Microsoft Word, Excel and PowerPoint (advanced level); drafting letters and compiling reports; preparing presentations for internal and external audiences; appointment setting; arranging meetings and conferences; arranging travel itineraries and booking flights, car hire and accommodation; screening mail, both electronic and postal; assisting executive management in day to day activities and other general secretarial duties.

During this time I was also seconded to cover leave with the Human Resources Officer from Broome Health Service was on leave. This position was responsible for managing all facets of the including preparing position descriptions, placing jobs adverts, coordinating the recruitment process, attending interviews, interpreting awards and legislative controls and providing human resources advice to personnel.

September 2001 – February 2002 Club Med Lindeman Island
Personnel Manager Whitsunday Islands
In this position I assisted the Personnel Manager in all aspects of Human Resource Management for approximately 200 staff.

In my role as Assistant Personnel Manager my duties included:
• Maintaining staff details on the Human Resource system to ensure information is always current;
• Developing and updating contracts;
• Ensuring staffing levels are reflective of guest capacity requirements;
• Administering Payroll fortnightly for wage staff and monthly for salary staff;
• Mediation and resolution of staff conflict and other personnel issues;
• Filing and archiving of documentation.

2000 – 2005 Kangan Batman TAFE
Sessional Lecturer & Kimberley TAFE
Casual Lecturing of Certificates II through to Certificate IV in Administrative/Business Studies along with a number of business related short courses combining the use of the Microsoft Word, Excel, PowerPoint and Access.

June 2000 – September 2001 Simon Richards Group
Business Manager Melbourne
As a Business Manager within the Contact Centre I provide sound strategic advice on specific client problems and work with the client to design cost-efficient contact solutions to address the clients’ issues.

In my role of Business Manager my duties and responsibilities include:
• Providing strategic direction on briefs developed by clients;
• Develop scripts and designing databases to record customer interactions;
• Monitor industry trends and translate new ideas into client programs;
• Recruiting and training team members;
• Preparation of monthly, quarterly and annual business reports;
• Compose case studies for all major programs.


March 1994 – April 2000 Eastern Energy Limited
Executive Assistant Melbourne
Working for the General Manager Customer Service I was responsible for call screening; appointment setting; arranging travel; grading mail, both electronic and through internal and external post and delegating to managers; assisting in the development of business plans; preparing presentations for internal and external audiences; letter writing; attending to customer enquiries and complaints; assisting executive management in day to day activities and general secretarial duties.

In addition to mainstream Secretarial functions I was also required to co-ordinate a number of marketing functions such as promotions, advertising and public relations.
• Sourcing, writing and editing articles for a bi-monthly staff.
• Writing news releases for media and internal distribution.
• Developing and updating promotional materials.
• Writing press releases and articles, developing advertisements, displays and presentations.
• Developing advertising and sponsorship schedules and budgets.
• Organising corporate functions, including sourcing a suitable location, designing invitations, devising a suitable guest list, mail outs and responses.
• Investigating competitor and industry movements.


February 1988 - January 1994 Qantas Airways Limited
State Finance Supervisor Melbourne and Adelaide
Commencing with Qantas Airways upon leaving school I began work with the Victorian, South Australian and Tasmanian finance unit gaining experience in the debtor, creditor and account reconciliation areas. It was with this experience that I was promoted to the role of State Finance Supervisor for South Australia and Northern Territory with the merger of Qantas and Australian Airlines in 1993. In this role I undertook financial analysis and reporting and budgetary control for the many departments within the airline.


3. Education & Training - CV/Resume Part 3 [Mandatory]

2007 Construction Blue Card
2006 Maritime Security ID Card (MSIC - valid to August 2011)
2006 Senior First Aid Certificate
2006 Mine Workers Health Surveillance Card
2005 Web Development and Design
2005 Advanced Software Applications
2005 Diploma of Massage Therapy
2002 Certificate IV in Workplace Training and Assessment
1999 Marketing Management Certificate
1997 Fundamentals of Marketing
1996 Management Skills for Key Support Staff
1995 Train the Trainer
1987 Higher School Certificate


4. Computer Skills - CV/Resume Part 4 [Mandatory]
Microsoft Office
Word Advanced
Excel Advanced
PowerPoint Advanced
Access Intermediate
Visio Advanced
Microsoft Publisher Advanced
Dreamweaver Advanced
Outlook Express Advanced
SAP Intermediate
5. Other Skills - CV/Resume Part 5 [Optional]
N/A
6. Additional Information - CV/Resume Part 6 [Optional]
N/A


 

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PROJECT SECRETARY / SITE ADMINISTRATOR
CV/Resume ID no.: 90863

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