CV Office Administrator, Warehousing Supervisor, EQUATE Petrochemical Co.

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CV/Resume ID no.: 92716
Last Updated: Thursday, April 16, 2009

To: Recruit Manager/Officer

Attn: HR Department

Sub: Application for Any Suitable Post in your esteemed organization

Respected Sir/Madam,

In reference to your advertisement, I hereby offer myself as an applicant for the above mentioned post and place the following few lines for your kind consideration.

In regards to my character and commercial experience, the copies of my Resume, which I enclose, will give you the full Information. its been my wish for some time past to extend my knowledge by securing a post in esteemed organization like yours and I may assure you that I am fully equipped in to deal with all kinds of situation and handle them professionally.

I shall feel obliged if you will favor me with an appointment for a personal interview & assure you that I would do my level best to give you all the satisfaction you deserve from a responsible candidate.

Nov 2002 – March 2009 EQUATE Petrochemical Co. Shuaiba (KUWAIT)
Worked in EQUATE Petrochemical Company in Shuaiba Industrial area in Materials Management Department & after in RID/MRO-Stores, formerly know as MM Stores. Duties & Responsibilities are as follows:-
Positioned: Office Administrator cum Stores Coordinator
•Managing office routine work such as writing letter, memos, drafting, scheduling meetings, preparing (MOM) Communicating to units, vendors, through intranet sending & receiving faxes, e-mails, "Self Correspondent".
•Preparing all types of permanent gate passes for EQUATE Employees/ Resident Contractors, Vehicles, & Materials Out-Permits and tracking their expiry date for next renewals
•Preparing daily GP for vendors to supply the material in stores based on our Equate "Buyers" issued RFQ/PR/PO after proper verification with description & quantity of the material through SAP system.
•Issuing Out-Permit for the materials to be sent-out from EQUATE for Calibration, Return back to supplier, Rejected, Damaged or for Exchange, after inspection and quality control of all field related materials such as pipes, flanges, valves, bolts, gaskets, instruments compression fittings, structural steel, gas cylinders, hoses, gauges & etc.
•Facilitate notifications/work orders & work permits for any maintenance jobs, also coordinating with RMD Electric section for arranging (HOT & COLD) work permit related to stores activities.
•Coordinating with units/vendors for incoming materials related to new projects Ol2k, EU-2/EG-2 and arranging the appropriate location for storing the materials
•Coordinating with RMD & other units on internal & external level for arranging the heavy Equipment & Vehicles as Forklift, Crane, Trailers, Boom Trucks etc, in order to load/unload materials.
•Assisting N-K Storekeepers on various fields, such as Materials Receiving, Issuing, Binning, Preparing RTS and VQM as stores related activities.
•Arranging EQUATE Basic Safety Training Cards for our Dept. new employees/residence & external contractors with the coordination of Equates Technical Training Discipline Activity Specialist "Coach" & Environmental Health & Safety Expert Representative
•Organizing materials labels & pasting each material wise for easy identification & tracking.
•Preparing monthly timesheets for Resident Contractors (KDSC/USO/TRUST/NK)
•Ordering stationary for employees & stores contractors, maintain log sheet & tracking
•Creating ITSR/RFC for different Stores related jobs
•Sending monthly activities reports to our stores Sr. Inventory Planners (K. P.)
•Scheduling the meetings with vendors, supplier, contractors on internal/external level
•Assisting “Stores Senior Material Advisor” on various administrative works.
•Managing department cars ( Maintain Log sheet )
•Maintaining files (tracking & filing) & Monitor stationary items and ordering
•Updating stores manual Policies based on mutual decision of stores team
•Handle various document’s for distribution to the concerned units/persons
•Deals with EQUATE All incoming courier mails from FedEx/TNT/DHL/N-K & distribute accordingly
•Daily attendance checking & updates MM-Dept. sign board for employees In & Out (Tracking)
•Deals with sick leave process, leave requestor, OT & late coming
•Deals with monthly Invoices of telephone, mobile and faxes
•Taking care of fax, printer and copier machines
•Fax segregation and distribution to the concern
•Sending monthly report for Contractors Headcount to HR (Human Resource) department

KEY Rolls in MM as Office Administrator are as follows:-
•Sales as Investment Recovery & Logistics
•Dispatcher of Local Purchase of Industrialist Materials
•Preparing Insurance Claims for damaged materials

Sales as Investment Recovery & Logistics:
A major responsibility is preparing all the Invoices every 4th of Month related to Investment Recovery & Process after collecting the weight bridge slips for (PE/PP/Steel Scrap/PPIC & Others materials that were sold through IR and generates the waste plastic price after receiving the unit price from our senior finance controller (M. Hunt) *HO”
“Summary details of investment recovery work process”
•Sales through Investment Recovery Work Process & Documentation
•Sales of PE-PP Waste/Mono FFS Bags/Stretch Hood/Metal Waste/ Wooden Pallets & Used Lubricant Oil
•Preparing Long & Short terms Sales Contracts related to IR only
•Preparing Spot Sale Agreement & Sales Invoices
•Preparing Monthly Yearly Investment Recovery Sales Reports
•Tracking & Follow-up of all sales through Investment Recovery
•Coordinate the tendering process of investment recovery in a manner consistent with Equate policies & procedures
•Coordinating locally with different Transportation companies & making the necessary arrangement of the materials & logistics, supervising all the dispatching of sold material through IR.

Dispatcher of Local Purchase for Industrialist Materials:
•Logs all the requests in Dispatcher’s Materials log sheet
•Schedules driver to make pick-up and/or delivery to the concern
•Collects all documents (RFQ/PR/P.O, etc) and matches to log sheet
•Follow-up with end users or buyer for issuance of Purchase Requisition/Purchase Orders according to units requests
•Hold all documents until Purchase Orders is created then show log as complete and forwarded all the documents along with the P.O number to Stores receiving section.
•Keep follow-up for all incomplete or pending orders

Preparing Insurance Claims for damaged materials:
•Preparing Insurance claims as (CFR-FOB or EXW) based on Material Damage report received from the concern units/dept. & processing within the 24 hours of time period, by generating Bill of Lading/Certificate of Origin/Packing List, or Commercial Invoices, and taking the necessary photos of the damaged material if required upon request by GIC.
•After completion of claim, forward to the GIC (Gulf Insurance Company) for further processes.
•Keeping all the record & tracking the claims for payment refund upon confirmation from GIC.

Work Experience July 2001–Oct 2002 Internet Café 2000, Manguf (KUWAIT)
Positioned: Internet Support Person
•To deal with customers for providing them information on various software’s and websites.
•Purchasing computer accessories for café, Managing cafeteria, Monitoring Bills payments of quality net services
•Daily inspection of all Café computer and performing the necessary formatting if necessary
•Replacing parts if damaged or out of order maintain log sheet. Tracking cost on weekly basis
•Dealing in cash as counter cashier collecting money from customers upon end of their timing.

Work Experience Dec 1999–March 2000 Saudia Arabian Texaco Co. Mina Al-Zour (KUWAIT)
Positioned: Safety Representative (Joint Operation Wafra Project)
•Area Inspection: Daily (Field Jobs).
•Unsafe conditions in plant, Gas Leak, Flammable Materials
•Safety Equipments (PPE) & Fire Equipments, Access/Exit/Approach/Life/Blockade
•Signs/Warning Boards/Precaution, arranging meeting with Supervisors and Engineers
•Weekly Inspection: Permit audit, Safety survey with plant supervisor.
•Monthly Meetings: Section Head/Plant Manager and Supervisor.
•Office Jobs: Preparing Inspection Reports, Safety Checklist, Equipments Checking Schedule
•PPE/Safety Instruments Specification, Accident Investigation and reporting
•Providing basic safety Training to new users safety Equipments & Instruments
•Compliance with client (Company) Safety Requirements, Record keeping
Work Experience Aug 1996–Sept 1999 Kuwait National Petroleum Co. MAB-Refinery (KUWAIT)
Positioned: ECCC Administrator
Worked as Emergency Communication Control Center Administrator in KNPC Fire & Security Dept. through KSRC (Kuwait Shipbuilding & Repair Yard Company, Mina Abdullah Refinery (MAB)
•Preparing all types of emergency reports & presents to the “Chief of Fire Station”
•Coordinating with KNPC Medicals dept, Vital Security, MOI incase of emergency stating info.
•Communicating to all the emergency staff by using the following equipments
•Wireless Sets (Radio Base Stations / Hand Help Sets)
•Emergency Telephone (Key System) Monitoring wind direction panels
•Smoke detecting systems, Sea water pressure monitoring system
•Monitoring Fire Alarm Panels / Fire computerized paging system etc...

•1994 (HSSC) High School Certificate, New Kent Public School & Collages. (PAKISTAN)
•1992 (SSC) Secondary School Certificate, New Kent Public School & Collages. (PAKISTAN)
•1992 (Diploma) Computer Operating, National Collage of Computer Science & Business Management. (PAKISTAN)

•Dos Operating Systems: Windows for workgroup, Windows 95, 98, 2007, & 2003 XP Professional/ Vista.
•Fully acquainted of Microsoft Office, Word, Excel, PowerPoint, Access, Adobe, Outlook-2003 & SAP
•Internet browsing searches various software's/websites/ Familiar with SAP

OBJECTIVES:
Seeking a position as “Office Administrator or Executive Secretary”, either in public or private sector that provides me immediate challenges and potential advancement that enables me a significant contribution to my superiors