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CV Administrative Specialist, Executive Assistant – Governor Jim Risch, Sales Director

Administrative Specialist, Executive Assistant – Governor Jim Risch, Sales Director

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CV/Resume ID no.: 96865

Location (Residence): Boise, United States
Citizenship: United States
  Native: English United States
  Other: None
Education & Experience: Work Authorization & Relocation:
  High School in Business Management

Years of Experience: 18 years
Authorized to work in:
   European Union, UK (in particular), United States, American Samoa, Andorra, Angola, Anguilla, Aruba, Australia, Austria, Bahamas, Barbados, Belarus, Belgium, Belize, Benin, Bermuda, Brunei Darussalam, Canada, Cape Verde, Cayman Islands, Denmark, Fiji, Finland, France, French Polynesia, Gambia, Georgia, Germany, Greece, Greenland, Guam, Guatemala, Honduras, Hong Kong, Ireland, Italy, Jamaica, Luxembourg, Macao, Malta, Marshall Islands, Martinique, Mexico, Morocco, Nepal, Netherlands, Netherlands Antilles, New Caledonia, New Zealand, Norfolk Island, Norway, Peru, Portugal, Puerto Rico, Spain, Sweden, Switzerland, United Arab Emirates, United Kingdom, United States, Venezuela, Virgin Islands, British, Virgin Islands, U.S., Western Sahara
Present Location:
   United States, Boise, Idaho
   Anywhere (International)
Category Subcategory Ability Experience
Administration General Assistant Expert 29 years
Administration Customer Service Experienced 29 years
Other Customer Service Experienced 29 years
Administration Administration Expert 29 years
Sales/Marketing Public Relations Experienced 29 years
Sales/Marketing Retail Sales Experienced 29 years
CV/Resume Details
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

For 18 years I have been very fortunate to have served as a professional "temp" and contract worker within a variety of employment roles. Although I have become highly specialized between executive support staff and project management, I have been able to make a name for myself as a sort of "Chaos Specialist," well-versed in a number of diverse environments; I perform well when presented with challenging atmospheres. Because I have had so many opportunities I am adaptable and enjoy moving in and out of a comfort zone – or several, including countless workplace, performance, health and safety, leadership and development, human resource, interpersonal, technical, and conflict resolution trainings. Support principles come easy to me and I feel I bring a great deal of fun, innovation, warmth, and energy to the team.

2. Work Experience - CV/Resume Part 2 [Mandatory]

January 2007 – Present
Office Team
Boise, Idaho
Administrative Specialist
 Compiled payroll data; verified accuracy of billing figures and reconciled accounts payable errors.
 Prepared vendor data and supporting documents.
 Confirmed customer labor and material costs; scrutinized expense reporting records.
 Administered new hire pre-employment procedures; prepared initial internal/external offer documents for candidates.
 Managed background and drug screening clearance.
 Communicated new hire information to other departments and disbursed paperwork upon hire.
 Served as backup to Immigration Coordinator for international candidates, as needed.

January 2007 – Present
State of Idaho
Boise, Idaho
Administrative Specialist – Idaho Public Television
 Liaise with the producer, director, camera and sound crew during studio recordings.
 Organize the production and distribution of scripts.
 Process production inquiries from members of the public.
 Conduct research and maintain production records.

March 2006 – December 2006
State of Idaho
Boise, Idaho
Executive Assistant – Governor Jim Risch
 Coordinated scheduling and prepared travel detail; arranged day to day briefings and related documents.
 Created speech and talking point material and organized background information per daily event.
 Maintained website content and processed constituent requests.

October 2005 – March 2006
IEC Group
Boise, Idaho
Administrative Specialist, Interim
 Established terminated participants and coordinated enrollments; posted and routed participant payments.
 Responded to COBRA participant inquiries and assisted clients with enrollment changes.
 Processed billing, terminations of coverage, and updated rates/carriers during plan renewal.
 Took charge of files surrounding premiums, applications, lapse dates, client rates and eligibility.
 Managed federal compliance regulation and related correspondence.

May 2005–October 2005
Boise, Idaho
Project Support, Interim
 Prepared proposals and contracts; accumulated subsequent documents for file.
 Instituted procedures in completing applications, sales forms, and service level agreements.
 Analyzed job costing and reconciliation for each project awarded.
 Sought out industry trade events and arranged marketing plan for each.
 Streamlined general operational practices across multi-company integration.

December 2004 – May 2005
State of Idaho
Boise, Idaho
Project Support – Governor Dirk Kempthorne
 Staffed Early Care and Learning committees & subcommittees: Executive Committee, Healthcare, Social and Emotional Development, Family Support & Self-Sufficiency, Parenting Education, Systems Development, Quarterly Meetings.
 Communicated closely with contracted meeting planner(s) and supported as needed.
 Developed agendas and meeting materials as needed. Responsible for post-meeting outcomes/documents.
 Partnered in the development of the statewide early care and learning plan publication, including technical writing and work proposals.
 Utilized background in heavy data entry, taking minutes, using spreadsheet software, word processing, database software, and financial record keeping.

July 2004–January 2005
Touchmark Waterford
Midwest Region
Director of Sales and Marketing, Interim
 Established procedures in completing applications and agreements for residency.
 Issued weekly press releases and communicated with media outlets daily.
 Transported prospects to and from properties; provided counsel regarding investment and construction plans.
 Introduced and completed required corporate sales reports and correspondence.
 Trained and supported sales and line support staff.

December 2003–July 2004
Touchmark Waterford
Portland, OR – Boise, ID
Executive Assistant – Sales and Marketing, Interim
 Organized multi-company special event and industry productions.
 Established, calculated, and presented companywide resident and employee surveys.
 Facilitated and staged market research for respective communities; maintained sales proposals per operating company.
 Supervised budget and financial reporting for each campus.

October 1999–December 2003
ConAgra Foods
Executive Assistant –Promotional Services
 Directed multi-company trade event and industry productions.
 Administered budget projections, financial reporting per campus; prepared sales proposals for each operating company.
 Created marketing material for brand campaigns and corporate presentations.
 Supervised website administration, training, lead generation for each operating company.
 Governed data reporting for each operating company: Sales, Chain Accounts, Distributors, Broker Database, Operator Database, Company Profiles, and National Accounts.

January 1997–October 1999
Now Disc
Boise, Idaho
Finance Director, Interim
 Maintained Accounts Payable/Receivable, invoicing, bank reconciliation.
 Implemented all credit application processes for supplier/vendor programs.
 Processed and monitored human resource documentation, payroll.
 Supervised order entry, scheduling, expediting, corporate travel arrangements.
 Managed ISO 9001 requirements, daily data entry, and document control database.

June 1991–December 1996
Wal Mart Stores
Executive Assistant – Internal Operations
 Produced safety, awareness, wellness education, and company benefit presentations.
 Assisted Regional Manager with Monthly Operational Procedure Reviews.
 Supervised operations and maintained associate scheduling for Claim, UPC, Cash, and Invoice Offices.
 Implemented and performed sales analysis audit programs.
 Assisted consumers/associates with grievance resolution.

3. Education & Training - CV/Resume Part 3 [Mandatory]

Over 17 years of ongoing professional development via high-level contract jobs cultivating a diverse background within project support and management, personnel training, sales and marketing, and location/event management coupled with wide-ranging human and public relations skills.

4. Computer Skills - CV/Resume Part 4 [Mandatory]
Exceptionally advanced PC user with intermediate troubleshooting of networks and similar. MS Office/Suite expert level scores.
5. Other Skills - CV/Resume Part 5 [Optional]
 Adaptable, innovative, and possess the ability to hit the ground running.
 High motivation for personal and professional achievement.
 Diverse background within project, training, sales, and event management.
 Wide-ranging human and public relations skills.
 Dynamic written and oral communication ability.
 High energy with a broad insight of business issues.
 Public speaking and presentation.
6. Additional Information - CV/Resume Part 6 [Optional]
 Recreational Advisory Board Member, City of Boise
 Club Vice President and Membership Trainer, Lions International
 Children’s Miracle Network Chair
 Rotary Leadership Award
 Facilitator, “School of the Future” Focus Group
 Board Member and Vice President, Recreational Police Activities League


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Administrative Specialist, Executive Assistant – Governor Jim Risch, Sales Director
CV/Resume ID no.: 96865

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