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CV Sr. Document Controller, PPMS International Ltd. / PPMS SARL Paris 75008, France, Abu Dhabi, U.A.E.

Sr. Document Controller, PPMS International Ltd. / PPMS SARL Paris 75008, France, Abu Dhabi, U.A.E.

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CV/Resume ID no.: 97984

Location (Residence): Hermosa, Philippines
Citizenship: Philippines
  Native: English United States
  Other: None
Education & Experience: Work Authorization & Relocation:
  Vocational in Associate Marine Engineering

Years of Experience: 10 years
Authorized to work in:
   Algeria, Angola, Australia, Azerbaijan, Brunei Darussalam, Central African Rep., Chile, China, Hong Kong, India, Indonesia, Jordan, Kazakhstan, Korea, Dem. Rep., Korea, (South), Macao, Malaysia, Nepal, New Caledonia, Papua New Guinea, Philippines, Singapore, Taiwan, POC, Thailand, Vietnam, Yemen
Present Location:
   Yemen, Balhaf
   Algeria, Angola, Australia, Azerbaijan, Brunei Darussalam, Central African Rep., Chad, China, Hong Kong, India, Indonesia, Italy, Kazakhstan, Korea, Dem. Rep., Korea, (South), Libyan Arab Jama., Macao, Malaysia, New Caledonia, Papua New Guinea, Philippines, Singapore, Taiwan, POC, Thailand, Yemen
Category Subcategory Ability Experience
Administration Document Control Experienced 21 years
Administration Administration Experienced 3 years
Administration Customer Service Experienced 2 years
CV/Resume Details
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]


I am writing to apply for the Document Controller position

The opportunity presented in this listing is very interesting, and I believe that my 12 years of strong technical experience will make me a very competitive candidate for any future document control position.

2. Work Experience - CV/Resume Part 2 [Mandatory]

Feb 2009 – Present : PPMS International Ltd. / PPMS SARL
10 rue du Colisée
75008 Paris

Employed by People & Projects Management Services (PPMS) based in Paris, specialized in the technical assistance of the offshore, onshore, petrochemical, chemical and Oil & Gas Industries.

: Seconded to Technip France (TPF)
(Joint Venture with Kellog Brown & Root (KBR) and JGC Corporation)
YEMEN Liquefied Natural Gas Project (YLNG), Bal-haf, Republic of Yemen

Document Controller (Technical Services Department)

• Check expedite and the Issuance and Distribution as per Distribution Matrix.
• Downloading of incoming Engineering Drawings, Vendors Drawings, Vendor Data Book’s, CD’s and Technical Documents from London Operating Center (LOC) and Paris Operating Center (POC) into Document Control Center (DCC) Server.
• Compiles and maintains control records and related files, drawings, and engineering documents, examines documents, Vendor Data Books and specifications to verify completeness and accuracy of data. Posts changes to computerized or manual control records, releases documents, and notifies affected departments. Support Company Personnel and sub-contractors.
• Assist the issuance or processing, downloading, distribution of red line marked up (as-built) drawings and documents.
• Assist the team in processing Sub-Contractors red lined marked up drawings, stamping, scanning and distribution to concerned engineers involved and if signed transmit back to Sub-Contractors and filling
• Assist in preparing the transmittals of Code 3 to YLNG and approved Sub-Contractors Technical documents and drawings.
• Assist other DCC personnel in maintaining responsibilities of job certain sub-contractors, receiving, transmittals and filing of documents and drawings.
• Ensure all aspects of documentation are effectively controlled (Vendor Data Book’s (VDB), CD’s and all Technical Documents and non technical documentation, quality records and etc...)

July 2007 – Feb 2009 : KENTZ Engineering International Company Limited
P.O. Box 3642, Al-Khobar 31952
Kingdom of Saudi Arabia

Employed by KENTZ Engineering International Company Limited in Middle East as a Document Controller dealing with contracts for design engineering, construction, installation, operation, maintenance, development and project management of industrial, petrochemical, oil & gas, power and desalination facilities, and to provide related work for the foregoing activities.

April 2008 – Feb 2009 : KENTZ Engineering International Company Limited
Seconded to Saudi International PetroChemical Company (Sipchem)

Currently produces over one million mtpa of Methanol and 75 thousand mtpa of Butanediol.

Document Controller (Engineering Department)

• Responsible for preparing IFR (30%, 60% & 90%) and IFC packages, track and record of all outgoing and incoming Packages, communicate with its affiliates, the International Methanol Company (IMC) and International Diol Company (IDC) regarding status of the submitted packages.
• Upload incoming and outgoing documents onto SAP-EDMS, manage the process of archiving in electronic and/or hard paper format, managed the process of correspondence distribution, implementation of all relevant protocols and procedures.
• Organized copying of drawings and documents as necessary for outgoing distributions, develop and recommends changes in Procedures and EDMS system to promote Quality and Work efficiency.
• Co-ordinates the activities of the Documentation Group with regards to Preparation of Modification drawings, Updating of Master Drawings and documents by Vendors through PSI, Distribution of Controlled Documents through EDMS/ Documentation, Assisting other sections/Department of the company to meet their requirements in various projects/Planning/Turn-around .General duties as required to support the function of the team.

July 2007 – April 2008 : KENTZ Engineering International Company Limited
Seconded to Eastern Petrochemical Co. (SHARQ 3rd Expansion Project)
(Saudi Aramco / Sabic Metering Skids) Engineering & Construction Support Utilities & Off Site Facilities for Sharq

Document Controller (Engineering Department)

• Establish document control procedure to handle design, client, vendors and contractor documentation, process and record of all technical submittals from design, client, vendors and contractor, ensure compliance client document numbering system. Register all incoming and outgoing correspondence, documents and drawings to Document Management System (DMS) and assigned number for easy retrieval.
• Compiling, controlling and maintaining a library of latest revisions applicable National and International Standards to meet project requirements to client’s satisfaction. Received/Log/Scan, File and Distribute transmittals, Submittals (Issued for Approval, Issued for Review, Issued for Construction), Change Orders, Technical Queries, Field Clarifications, Formal/Informal Letter and other pertinent documents. Create Log System using MS Excel. Maintain a Project Filing System.
• Coordinate with the field engineer for whatever drawings or manuals essential in the construction (i.e., construction drawings).
• Provide assistance and support in the completion of documentation requests and searches; assist other Units (i.e. Logistics, Materials, Inspection and Communication) in their correspondence and documentation.

Dec 2005 – May 2006 Mercury Engineering Ltd.
2nd Floor, Building 9
Old Welcome Hotel
P.O. Box 491
Doha, State of Qatar

Project : Museum of Islamic Art Project – Doha, State of Qatar

Document Controller/Office Manager reporting directly to Senior Project Manager.

● The primary function is to ensure that Sub-Contractors understand information and documentation deliverable requirements and provide these in a timely manner.
● Monitoring of the quality of deliverables is a key activity, supporting achievement of availability, at the point of need, of accurate up to date information and documentation, as required to support the activities of the Project.
● Ensures Sub-Contractors understand specified requirements (document numbering, software utilized) and verifies this information is cascaded to vendors.
● Support Company Personnel, and sub-contractors acting on behalf of Company, providing guidance as to both the data and the document management processes. Provide familiarization with the software utilized and means of running searches to find and retrieve documents.
● Verify accuracy of reporting by Sub-Contractor and utilize related statistics and information from sampling activity to identify adverse trends and propose corrective action.
● Provide document management service for third party documentation such as related to service work orders
● Manage Company review process arranging distribution and expediting responses providing management with statistical reports.
● Maintain ‘Emergency’ Documentation.

Mar 2003 - Jan 2005 IPEDEX Production L.L.C.
Al Ghaith Tower 6th Floor Suite 602 / 603
Hamdan Bin Mohamed Street,
P.O. Box 4899
Abu Dhabi, U.A.E.

Technical Clerk / Document Controller reporting to Human Resources Manager, Employed by the Middle East Head Office of an international contracting company supplying manpower and Engineering services to the Oil, Gas and Petrochemical industries:

● Primarily responsible for supplying administration, human resources, documentation and logistics support with the organization. Receives, sorts and distributes all incoming mail. Makes copies as needed and presents to supervisor. Prepares outgoing mail to dispatch. Maintains a proper register for incoming & outgoing mail. Ensures direct delivery of confidential materials, documents and mails.
● Files correspondence and other records related to the activities of the Division. Maintains and updates files. Establish/Organized department-filing system, maintains document filing including assigning file locations, opens new files as necessary, makes and distributes copies to various concerned parties.
● Prepares and processes agreements, amendments, letter’s to obtain visas, approval signatures and distributes to concerned parties. Assists the Head of HR & Administration with in putting of company manpower data. Maintains confidentiality regarding documents processed in the department. Follows up end of probation periods for employees, prepares and forwards appropriate memorandums to respective supervisors for comments. Compiles or coordinates the compilation of data and prepares in the form of reports, analysis, tabulation, etc. Distributes data as instructed. Drafts letters/memos and routine correspondence for supervisor’s signature. Screens outgoing correspondence before approval.
● Prepares various documents for the Company employee performance appraisal. Preparation and transmission of fax and telex messages. Assist personnel in securing medical clearance, arranging safety clothing and tools.
● Performs other similar or related duties such as answering telephone inquiries both from internal and external calls, ordering and stocking office stationary for the department, preparing and processing routine purchases, service and mission orders, material requisitions, includes arranging air-tickets, hotel reservations and transportation. Identify and select proper candidates/applicants to meet the scope of client’s requirement for further evaluation and approval. Contacting applicants, enquiring on their interest and availability, terms of employment & conditions, technically (applicant’s qualifications) and financially (specification of the contract).
● Involved in maintenance of paper-based reports and other technical documents and updating status of work / job order technically and financially using computer special software.

Oct 2001 – Mar 2002 Al Jaber Energy Services (AJES)
Seconded To Technip Germany
Fujairah Water And Power Project (PIPELINES)
Al Ghaith Tower 10th Floor Suites 1001, 1002, 1003
Hamdan Bin Mohamed Street
Abu Dhabi, U.A.E.

Senior Technical Clerk / Document Controller reporting to Deputy Project Director.

● Controlling the filing system and record copies of all Project Documents, such as Correspondence per parties (Client, Contractors, Suppliers, etc.) Technip Germany Design Documents, Project Specification, Engineering and Vendors Documentations.
● Prepared, received, controlled and filing all incoming and outgoing correspondence / E-mail including distribution of memos, faxes (Internal / External) Minutes of Meeting, Daily, Weekly and Monthly reports.
● Prepared follow up list for correspondence that would fall into “for Action, for Comments, and for Information” categories required to ensure that correspondence are being given attention by the concerned discipline engineers.
● Design a systematic filing system for easy retrieval, distribution and conservation of general files, P&ID’s, Technical Manuals/Drawings, Specifications, Vendor Documents/Drawings, Engineering Documents, Quality Control Plans, Procedures, Specifications and etc.
● Developed a database system for Incoming / Outgoing Log for all documents, correspondence, memos, faxes and letters. Responsible for tracking the Purchased Requisition (PR), Vehicle / Equipment Mobilization Request (VEMR) AJES and COMMON portion. Coordinate with the project section regarding requisition of material. Develops and maintains administrative desk procedures.

Jan 2001 – Oct 2001 Al Jaber Energy Services (AJES)
Seconded to Alliance Bechtel Linde (ABL)
Borouge Petrochemical Project
Al Ruwais, Abu Dhabi, U.A.E.

Senior Technical Clerk / Document Controller reporting to Hydrotest Superintendent, responsible for Test Pack preparation and Engineering Activities such as:

● P & ID's and Isometric drawing mark-ups as per system limits. Technical Support for Mechanical Completion Group for extracting drawings/documents by using the Bechtel Standard Applications Programmed Info-works – Electronic Document Management System (EDMS).
● As-built of P & ID's and Isometric as per actual size condition, assist the Hydrotest Engineer for Testing Documentation prior for sign off. Generating Test Pack, and Up-dating the Data Base, assisting the Client for checking the status of test pack.
● Maintains the filing system and record copies of all project documents, such as correspondence, Bechtel designed documents. Provide daily support to project personnel as requested including interacting on a daily basis with the job site personnel.
● Keeps abreast of department technologies, techniques, and services that are available. Gathers data and prepares periodic status and routine reports for the project team. Developed and maintained administrative desk procedures.

April 2000 – Nov.2000 Consolidated Contractors International Co. S.A.L. (CCIC)
Onshore Gas Development Phase II (OGD II)
Habshan, Abu Dhabi, U.A.E.

Technical Clerk / Document Controller

● Carry out various functions related to project document receiving & transmittal, safekeeping & maintenance of project document archives, document imaging, and document reproduction and distribution.
● Ensures proper safekeeping of document and good quality of work output.
● Data input to database related to document receiving & tracking, document transmittals, document imaging and project document archive, document reproduction & distribution. Electronic-transmission of document, in accordance to project distribution system under the guidance of a senior document controller.
● Document classification, sorting, filing, archiving and retrieval of document in accordance to project document indexing and filing system. Prepare occasional reports as may be required.

Jan 1999 – Dec 1999 Consolidated Contractors Co. W. L. L. (CCC)
Yanpet Ethylene Expansion Project
Yanbu – Kingdom Of Saudi Arabia

Technical Clerk / Document Controller

● Take responsibility for all staff and work undertaken in the Document Control section ensuring technical competence at all times. Ensure Document Control methods and procedures are sound and up-to-date, identifying changing needs through Client's requirements and/or relevant publications
● Ensure a consistent approach to Document Control is maintained on the project, adapted to the minimum extent necessary to suit Client's specific job requirements. Provide assistance in the preparation of the Document Control content of all Proposals to ensure a sound and economical approach to the project requirements.
● Provide man-hour estimates, write-ups and programmes for the Document Control content of all tenders. Represent the Company on behalf of the Document Control section at presentations to Clients, presenting and explaining standard Document Control procedures. Ensure that resources are made available to meet project needs at all times including assigning, interviewing, recruiting, training and motivating appropriate staff.
● To read, understand and implement the Company Safety Policy and the arrangements described in the Company and area Safety Management System documents.

Feb 1997 – Oct 1998 NUTRI Snack Food Corporation (NSFC)
No. 58 General Luis St., Novaliches
Quezon City, Philippines

Human Resources Assistant / Clerk

● Monitoring production staff’s attendance and necessities in coordination with the direct Supervisors or Subordinates. Coordinates meeting, arranging for facilities, equipment and refreshments.
● Prepares and distributes Notices, Agendas, Information Packages and Minutes. Independently maintain Hard copy or Electronic Calendars for Managers.
● Provides word processing support as needed, including Correspondence, Minutes of Meeting , Proposals, Presentation and Reports. Performed other duties as assigned, flexible in working overtime on an as-needed basis.

Jul 1994 – Nov 1996 Grand Cement Manufacturing Corporation (GCMC)
Poblacion, San Fernando
Cebu, Philippines

Technical Clerk / Human Resources Assistant

● Employee performance evaluation, development tracking and reporting, Up-dating and maintaining the project HR Database, Data entry into the Company opportunities.
● Job posting system, as well as daily statusing of applicants. General word processing of Correspondence and Confidential HR related material for project management. Preparation of Employee hires, Transfer and Termination Packages.
● Responsible for tracking completion by Employees of new hire and transfer documents, to ensure necessary benefits and signed-up documents are submitted correctly in a timely manner. Prepare document for interviews, Drug Screening, Employment Offers and Various HR reports. Controlling Confidential Employee Personal records and files. Performed other HR duties as assigned.

3. Education & Training - CV/Resume Part 3 [Mandatory]

GRADUATE OF ASSOCIATE IN MARINE ENGINEERING (A M E) - Olongapo City, Philippines – April 1994
Central Luzon Institute of Technology (CLIT-Philippines)

4. Computer Skills - CV/Resume Part 4 [Mandatory]
Knowledge in Computer Fundamentals, Operating System Concepts, Data Processing Concepts, Disk Operating System, Microsoft Windows 95, 98, 2000, 2003, 2007, Microsoft Visio and Windows XP, Well Experienced to make Office Documents, Formatting Documents and Printing Documents.

Bechtel Standard Applications Programmed Info-works – Electronic Document Management System (EDMS)

SIPChem Electronic Document Management System (EDMS), implemented on the System Application and Product in Data Processing (SAP) System.
5. Other Skills - CV/Resume Part 5 [Optional]
Ability to read and understand construction drawing (Piping & Instrument Diagram, Single Line Diagram, Isometric Drawing, Elevation, Perspective and etc.)
6. Additional Information - CV/Resume Part 6 [Optional]
Jul 1993 – Aug 1993 First Aid At Sea
Personal Survival Technique
Lifeboat Man
Fire Fighting
Sponsor Albatros Foundation Academy
San Pedro, Laguna, Philippines
Feb 1994 – Mar 1994 Actual Shipboard / On Job Training (OJT)
Sponsor M / V Maynilad, William Lines
Manila, Philippines

Dec 2003 ISO 9001 – 2000 - Management System Standards
Fundamental Principles & Requirements
Sponsor APAVE
Abu Dhabi, U.A.E.

Dec. 29, 2008 Technology Control Plan Training
SIPCHEM In-house Training


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Sr. Document Controller, PPMS International Ltd. / PPMS SARL Paris 75008, France, Abu Dhabi, U.A.E.
CV/Resume ID no.: 97984

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