Home  Register  Jobs  CVs  Job Search  Worldwide  Process  Help  Search  Scams  JA  B  C
Oil Offshore Marine Careers in Onshore and Offshore Drilling Energy Industry Oil Offshore Marine: Oil & Gas Jobs & CVs Online recruitment services (job vacancies, resume/cv database search) for Oil Industry, Energy, Offshore, Petroleum, Engineering, Construction, Drilling, Subsea, Marine, Shipbuilding, Shipping, Petrochemical. Have your own FREE account! free cv upload registration on Oil-Offshore-Marine.com recruiter benefits: free job postings and cv search on Oil-Offshore-Marine.com
  Need to find something?
Oil Offshore Marine Register
  Remember my password?  
 Recruiters - Employers & Agencies
  Advertise / Contact Us
free cv upload for all job seekers, free access to oil and gas jobs
subscribe to oil careers alerts, oil jobs postings, drilling rig jobs, engineering jobs


CV Document Controller/Information Management, Office Administrator, Jacobs Canada, Aker Kvaerner

Document Controller/Information Management, Office Administrator, Jacobs Canada, Aker Kvaerner

Resume built for oil and gas job opportunities by a jobseeker with experience in Document Controller/Information Management, Office Administrator, Jacobs Canada, Aker Kvaerner - would you like to offer this candidate a job/contract employment?

Please contact us OR search for another relevant oil CV/Resume in our impressive oil industry database

CV/Resume ID no.: 99773

Location (Residence): Calgary, Canada
Citizenship: Canada
  Native: Spanish Chile
  Other: English Canadian
Education & Experience: Work Authorization & Relocation:
  Vocational in Management Certificate

Years of Experience: 30 years
Authorized to work in:
Present Location:
   Canada, Calgary
   United States, United States
Category Subcategory Ability Experience
Administration Document Control Trainee 13 years
Administration Administration Trainee 13 years
Other Data Entry Trainee 18 years
Other Customer Service Trainee 6 years
CV/Resume Details
1. Summary (Cover Letter) - CV/Resume Part 1 [Mandatory]

I have completed a General Management Certificate, with the University of Calgary, covering all general aspects of Human Resources, Accounting and overall business management.

My most recent position was as Information Management Officer (Document Controller) for Jacobs Canada / Multiple Projects Group where I assumed responsibility for the Sustaining EP Program with NOVA Chemicals and their 20+ projects, ensuring the Lead Engineers and Management team provided our client with all the correct/pertinent documentation, ensuring all processes and standards had been adhered to. I created and issued all EWP packages as well as any other document exchanges by way of transmittals and hard copies. I also archived and closed projects as required; as well as maintained various database and filing systems. Also had some exposure to data book creation. I am well versed with all Microsoft programs, as well as Jacobs’ own database system, JPI and Suncor’s system Livelink.

I was also the audit coordinator for the Suncor Firebag 3 Project, where I was solely responsible in ensuring that all documents exchanged between Jacobs and Suncor simultaneously existed in our JPI system as well as Suncor’s Livelink system. This was an arduous task, involving some 30,000 documents which took nearly 1 year to complete. Through this experience I learned to do bulk uploads, and the overall succession of documentation in the EPC environment.

Prior to above, I held a position with another Engineering company as Office Administrator; my responsibilities ranged anywhere from maintaining all office equipment leases, new staff orientations, coordination of international travel for the president and engineers, office premise concerns, some presentations and reports compilation to the coordination of an office move of our then 200 employees. Due to an organizational restructuring my previous position with this company was Project Control Assistant; providing support to the Commercial Manager with monthly cost reports, client invoices, month-end reports and the master document register.

Additionally, I was the safety representative for our office (with various courses taken to better support this role through the Manufacturer’s Health and Safety Association). In this role I provide safety orientations, oversee any safety concerns and maintained all safety records for our office, reporting directly to our HSE Coordinator.

Possessing excellent oral and written communication skills in both English and Spanish better enables me to offer your organization mature commitment, dedication, enthusiasm and a true desire to grow and learn from the ever changing needs of the business environment, without ever compromising my friendly, approachable and professional conduct.

2. Work Experience - CV/Resume Part 2 [Mandatory]

12/06 –02/2009
DC level Document Controller/Info. Mgmt Officer – Nova Lead

• Processing of Engineering and some Vendor Documents for multiple clients within the Multiple Projects Group Department at Jacobs
• Currently and primarily processing documents for various (20+) Nova Chemicals projects using both the JPI system and Nova’s AIM system (Asset and Information Management)
o Reconciling engineering documents to both systems
o Retrieving information and revisions from AIM to Jacobs team
o Issuing engineering and reference documents from various sources (FPT sites, e-mails, engineers) to Jacobs and Nova team as required via transmittals
o Interfacing with client - maintaining good rapport and understanding with Information Management’s counterpart at Nova
o Troubleshooting as needed
o Closing and archiving of projects in adherence to all standards and procedures
• Also working with Suncor’s database program – Livelink
o Reconciling engineering documents
o Retrieving revision information
o Troubleshooting as needed

05/10/04 – 12/06

Office Administrator, Projects Control Assistant, Time Control Administrator, Safety Representative

• Responsible for all facets of office administration such as maintaining/creating equipment leases, overseeing security issues, providing administrative support to the management team, providing orientations for all new employees, coordinating trips, meetings, vacation schedules, foreign delegate arrivals/accommodations, entertainment and building maintenance (cleaners, parking, , supplies…)

• As Project Control Assistant I was responsible for the month-end reports to the Client, Cost Report/Labor Report monitoring, Client invoicing and the full maintenance of the project’s Master Document Registry.

• As Time Control Administrator I am responsible for the weekly collection of hours and project activities, with a by-directional link to the Primavera scheduling system. Various reports are also produced for management as needed.
• As a Safety Representative I ensure all personnel have had a Safety Orientation, are current with respective safety certification, maintain a safe work environment and notify Safety Coordinator of any unsafe issues in office.

03/18/91 – 08/02/03

01/01 – 08/03 Support Officer

• Maintenance of Mortgage Tax accounts, ensuring that sufficient funds are being collected for the payment of property taxes.
• Providing support to all branches, in the Western Region, on all aspects of taxes.
• Keeping customers up to date on the status of their tax accounts.
• Ensuring the timely payment of all assigned municipalities is paid.

03/97 – 12/00 CAPPS/Lockbox Officer

• Servicing Can/US clients with their accounts receivable payments.
• Prioritize and manage time for self and six other junior colleagues, to ensure all deadlines/daily functions are met in a timely and orderly manner.
• Compile and input data, as specified by each client.
• Generating daily and month-end reports for Dept. and all clients.
• Providing clients with all day-end reports, faxes and transmissions.
• Troubleshooting, when system not responding, in conjunction with affiliate banks.
• Assisting in the initial set-up of new clients, with their servicing and billing needs.
• Budget, control and monitor all inventories for both Departments.

11/94 – 03/97 CAPPS/Lockbox Clerk

• Processing all incoming mail for clients.
• Compile and input data, as specified by each client.
• Balance, transmit/fax all clients’ day-end reports.
• Courier all day-end deposits’ hardcopies.

03/91 – 11/94 Processing Clerk

• Process all Payment Billing received by Bank
• Separate and distribute to corresponding Banks and balance.

06/89 – 06/91


• Assisting Branch Manager and Lending Officer with all pertinent paperwork (mortgage documents, loans, credit checks…)
• Providing clients with daily banking needs, as necessary.

11/85 – 02/89

International Teller

• Provide walk-in and phone customers with all their international banking needs. Ranging from hard currency to electronic transfers.
• Buying/Selling foreign currency for the Int’l Dept. from the Int’l Traders.
• Balancing daily flow of foreign currency.

3. Education & Training - CV/Resume Part 3 [Mandatory]

09/01 – 06/04 University of Calgary
Management Certificate
07/04 – 03/05 Manufacturers’ Health & Safety Association (MHSA)
Safety Basics, Accident Investigation & Hazard &
Assessment Analysis
09/20/01 Intranet Training
In-house training at Bank of Montreal
09/99 – 03/00 New Horizons Computer Learning Center
In-house training at Bank of Montreal
04/96 – 05/96 Mount Royal College
Computer Training
09/84 – 06/85 Mount Royal College
Geology / Geography courses
09/81 – 06/84 University of Calgary
General Studies

4. Computer Skills - CV/Resume Part 4 [Mandatory]
Computer literate in Microsoft, Excel, Word, PowerPoint, Win 95/98/00/XP, Office 03, Adobe Acrobat (5 & 7) Visiotech, and a small working knowledge of AutoCAD.
Knowledgeable with information/schedule systems such as AIM (Nova Chemicals), JPI (Jacobs Canada, Inc.), Livelink (Suncor), Time Control (Aker Kvaerner) and Primavera
5. Other Skills - CV/Resume Part 5 [Optional]
• Ability to manage time in meeting productivity and quality standards effectively.
• Excellent organizational skills.
• Strong interpersonal and communication skills.
• Very strong data entry/keyboarding skills with high regard for accuracy and detail.
• Great personnel training skills.
• Multitask in high-energy environment with ease.
• Proven problem-solving and troubleshooting capabilities.
• Able to compile and input data in a fast paced environment.
• Strong customer service focus: capable of providing quality service with ownership.
6. Additional Information - CV/Resume Part 6 [Optional]
Volunteer for CIWA (Canadian Immigrant Women Association) as translator from Spanish to English
Volunteer as fund-raising organizer for the Autism Society


Questions about this candidate? Contact us for an immediate answer. To find similar people [or more experienced] - active jobseekers, please login OR create, FREE of charge, your own company account.

In order to view this candidate's contact information, you must a) be registered with Oil Offshore Marine - Worldwide Oil & Gas Jobs, and b) have already purchased a subscription.

Login Register Pricing Information
Document Controller/Information Management, Office Administrator, Jacobs Canada, Aker Kvaerner
CV/Resume ID no.: 99773

Relevant CVs; view more oil and gas CVs
1. Radio Operator (Onshore Or Offshore, Document Controller, Storekeeper)
2. Contracts Administrator
3. QA/QC, Clerical work, Documents control, Office Manager
4. Junior Geologist (PhD), sedimentologist
6. Document Controller, E&I Technician
7. Administrative Manager
8. Doctor; General Physcian
9. Construction Manager
10. Finance over 15 Years experience
11. Senior Document Controller with 5 years experience, excellent inetrpersonal & communication skills
13. System Administrator (IT, Lan networking etc), procurement (buying & repairing), Inventory (stores)
15. HSE, QHSE, Health Safety
16. Operations Executive - Administration
18. import export documentation
19. Electrical Engineer, Industrial Electrician
20. looking for post as roustabout and entry level in marine sector
Other CVs; view more oil and gas CVs
1. Experienced aircraft engineer / Rope Access / UHP Blaster - Painter looking for new challenges
2. Experinced Dynamic Positioning Operator
3. Assistant, any suitable job
4. Officer, Marine Engineer
5. Chief Officer / DPO, Chief Officer M/V SAKAWE MINER, MINING VESSEL
6. Master Mariner / Master of the ship over 3000 GT
7. Technical Writer for Sigma Kudos, Malaysia
8. Port / offshore shipping and crew service operations, general shipping and crew service operations
10. Head Chef | Royal Navy, health & safety and fire fighting experience
11. PE Electrical Engineer and Computers Engineer
14. Sr Procurement Manager, Halliburton, expert in JD Edwards, MARCAM and SAP
15. Catering Manager / Camp Boss Offshore / Onshore / 28 years experience
16. Experienced Marine Crew A/B Seaman AHTSV, AHTV, Chemical Tanker, Trawler, Cargo, Passenger
18. Piping Quality Control Engineer Nasser S. Al-Hajri Corporation, Saudi Arabia
19. Mechanical Designer Saudi Aramco, General Electric Nuovo Pignone Final Customer PDVSA - Venezuela
20. Piping Design Engineer Sembawang Shipyard Singapore, Dry-docks World LLC Dubai UAE
21. Piping Engineer PDS PDMS Fluor Daniel India Pvt Ltd, Gurgaon, India
22. Junior Instrument Engineer, Honeywell Automation India Limited Through IB Automation Projects
23. Customer care officer, Al Hamza General Trading, Sharjah UAE
24. Geophysicist Data Processor Survey Sub Bottom Profile, Data Processing, Bangka Toboali Indonesia
25. HSE Officer Environment Health & Safety (EHS) in Honeywell Middle East Dubai UAE, Dodsal Qatar
26. Expert Hydraulic & Maintenance Tech FPSO African Coast experience gathered in Korea, UK, West Africa
27. Electrical and mechanical maintenance tech al esra aluminium mfg and casting factory saudi arabia
28. Oil Physician Statoil’s Peregrino Project installation in Brazil, International SOS/Chevron Corp
29. NDT Technician SGS Inspection Services, Saudi Arabia, Dolphin Energy Services Gulf expat work experi
30. Graduate Engineer M.Sc in Offshore and Ocean Technology Cranfield University UK

Press Ctrl+D to Bookmark - Tell a Friend - Job Archives - Jobs - Oil and Gas CVs Resumes - Subscribe to Job Alerts - Site Map - Events - Legal - Privacy - Contact

oil offshore marine's website design

Official Blog - International Maritime Signal Flags - Glossary of Oil & Gas Jobs Definitions - Abbreviations & Acronyms from the Oil, Offshore, Marine, and Shipping Industries - Engineering Oil Jobs - Top 100 Energy Sites - Marine Jobs - Offshore Jobs - Oil Careers - Maritime Jobs - PDS/PDMS Oil & Gas Jobs - Oil Industry Jobs - Oil Field Jobs - Oil and Gas Careers - Petroleum Jobs - Oil Rig Jobs - Offshore Oil Rig Jobs - Drilling Jobs - Oil Industry - Official Sitemap - Jobs Feed - Login to your Oil-Offshore-Marine.com account

www.Oil-Offshore-Marine.com - Your Oil & Gas, Offshore, Construction, Shipping, Petrochemical, and Marine Engineering Recruitment Center.

© Oil Offshore Marine - Oil & Gas Jobs - All Rights Reserved.
This website is designed for international users, and its use is governed by Oil Offshore Marine - Oil & Gas Jobs Legal provisions. By browsing on any page of this website, you are deemed to have accepted all Oil Offshore Marine - Worldwide Center of Oil & Gas Jobs legal terms. If you do not agree with Oil Offshore Marine's legal provisions, you must stop using this website and its services.

find oil and gas jobs

  Looking for something?